Temporary Foreign Worker Program (TFWP) Administrator

Full-time, Permanent

Location: Talbotville, Ontario / Glencoe, ON

Reports to: Director of People and Performance

Salary Range: $24 – $32 hourly, plus performance-based incentive eligibility

Company Overview

Ontario Plants is more than a propagation company, we’re shaping the future of sustainable agriculture. As a leader in the controlled environment agriculture (CEA) sector, we specialize in producing high-quality starter plants for vegetables and soft fruits, delivering to greenhouse growers across North America. Our state-of-the-art facilities combine advanced technology, strict biosecurity, and year-round production to meet the evolving needs of our customers. We are expanding our soft fruits program, making this an exciting time to join a team committed to growth, quality, and operational excellence.

Position Summary

TheTemporary Foreign Worker Program (TFWP) Administratoris responsible for managing and coordinating all aspects of OPPL’s TFWP, ensuring compliance with federal and provincial regulations, and supporting HR operational processes related to TFW employees. This role focuses on program administration, process management, and compliance, rather than general HR service delivery. Key responsibilities include coordinating TFW arrivals and departures, managing immigration documents, supporting housing logistics, and liaising with internal teams and external agencies. The role requires participation in a scheduled on-call rotation to address urgent TFW-related matters.

Core Competencies

• Planning & Organizing
• Compliance & Regulatory Awareness
• Time Management
• Analytical Skills
• Attention to Detail
• Strong Interpersonal Skills
• Problem Solving
• Effective Communication

Key Responsibilities

Temporary Foreign Worker Program Administration:

• Serve as primary external contact for agencies involved in TFWP administration (Service Canada, IRCC, ServiceOntario, JobBank, FARMS, CanAG, Workinglink, Consulates, Embassies, etc.).
• Prepare, submit, and track LMIAs, work permits, and visa applications/renewals, ensuring full program compliance.
• Coordinate and track TFW arrivals, departures, vacations, and travel arrangements for both new and returning employees.
• Set up TFW banking, SIN, insurance, and OHIP applications.
• Maintain accurate and up-to-date TFW records using manual and ADP WorkforceNow.
• Serve as primary internal liaison for staff and management regarding TFW-related inquiries, including employment, housing, and cultural matters.
• Participate in a scheduled on-call rotation to provide support for urgent TFW-related matters.

Housing Program Coordination:

• Manage TFW housing allocation and maintain accurate room lists.
• Conduct and oversee internal and external housing inspections; follow up on any required actions.
• Receive, verify, and maintain housing invoices for accurate and cost-effective management.
• Coordinate furnishing, movement, and maintenance of company housing units and property.

HR Administration & Support:

• Maintain accurate TFW employee records and files.
• Provide administrative support to the HR team, including documentation, filing, and event coordination.
• Perform other duties as assigned.

Qualifications and Experience

• Post-secondary education in Business Administration, HR, or a related field.
• Bilingual: fluent in English and Spanish (written and spoken).
• 1–3 years of HR or administrative experience requiring strong attention to detail and document tracking.
• Experience in agriculture and/or TFWP administration, including LMIA management, is an asset.
• Strong interpersonal skills with the ability to build trust with internal and external stakeholders.
• Knowledge of HR principles, ethics, and best practices.
• Ability to manage sensitive and confidential information professionally.
• Proficient in Microsoft Office and Windows environments.
• Excellent problem-solving, organizational, and time management skills.
• Resourceful, adaptable, and flexible in a dynamic environment.

Physical Location/Working Conditions

• Travel locally as needed (10–15%).
• The role requires participation in a scheduled on-call rotation.
• Overtime may be required.

What We Offer

• Base salary range: $24 – $32 per hour, commensurate with experience.
• Eligibility for a performance-based annual incentive, subject to company and individual performance.
• Comprehensive health, dental, and vision benefits, plus retirement savings plan.
• A pivotal role in shaping the future of sustainable agriculture.
• Opportunities for career advancement in a rapidly expanding organization.
• A dynamic and friendly work environment, with an active social committee organizing events such as sports activities, BBQs, and fun gatherings.