Records and Registration Systems Technical Specialist

Employment Group

CUPE

Position Number

00769

Division

Vice-President Students

Department

Records

Campus

Nanaimo campus *Successful candidates must be able to attend in person on campus as required.

Location

Nanaimo, British Columbia

Country

Canada

Appointment Type

regular full-time

FTE

1.00

Workload

35 hours per week

Pay Level

CUPE 10: $34.23 per hour

Start:

As soon as possible.

Applicant Documents

CV/Resume, Cover Letter, Qualifications , Name and contact information of recent supervisors willing to provide a reference

Posted Date

25-Sep-2025

Closing Date

01-Oct-2025

Job Reference

2802

Duties:

Provide support to the Associate Registrar, Records and Registration Systems and the Records department within the Office of the Registrar:

• Implement changes and maintain VIU's Application for Admission on EducationPlannerBC
• Assist with troubleshooting issues related to registration systems
• Test registration system changes and new functionality
• Assist with training system users on registration system changes or new functionality
• Coordinate access to authorized users of the student record system
• Create and run customized reports from the student record system
• Create distribution lists and send bulk emails to specific groups of students
• Run standardized reports according to assigned schedules

Required Qualifications:

Bachelor's degree from an appropriately accredited institution. Five years related experience working with systems and processes. Two years related experience with a student record system or similar large relational database. A combination of education and experience may be considered.

• Strong MS Office skills.
• Understanding of post-secondary admissions and registration procedures.
• Public speaking training or experience.
• Demonstrated experience or formal training in technical writing.

Preferred Qualifications:

• Undergraduate education that included components of computing science or information systems.

• Experience with MS Access.

• Familiarity with and experience using VIU's Student Record System, or a similar system.

• Knowledge of VIU's admissions and registration procedures.

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note:

• Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
• All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
• Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.