About the role
At Impact XM, we don’t just produce trade shows and events—we create unforgettable experiences that help brands connect with their audiences. Behind every show-stopping booth and flawless activation is a team that keeps the gears turning. That’s where you come in.
We’re looking for a Warehouse Associate (Trade Shows & Events) to join our Global Operations team in Oakville, CA. In this role, you’ll be hands-on in our warehouse, ensuring client and rental assets are organized, well-maintained, and ready to ship. From pulling materials for hybrid booths to operating forklifts and staging assets, you’ll play a vital part in helping us deliver excellence for our clients.
What You’ll Do
- Support all aspects of warehouse operations—including RIs, AV, express orders, logistics, receiving, offloading, and staging
- Operate forklifts daily to pull and organize client assets.
- Maintain client and rental assets in “ready-to-ship” condition and complete RIs for all assets.
- Read CAD drawings to determine required materials for each job.
- Recognize and pull all components needed for hybrid booths.
- Perform regular inventory checks using Impact XM's inventory management system
- Contribute regularly to the cleanliness of the warehouse
- Monitor assets, reporting damages or refurbishment needs to supervisors.
- Restock and organize assets in designated areas, keeping the warehouse in tour-ready condition.
- Work independently while following production schedules set by the Operations Coordinator.
What We’re Looking For
- Associate’s degree, technical training, or equivalent experience (6 months–1 year in a related role).
- Comfortable operating forklifts and working in a warehouse environment.
- Ability to follow detailed pull lists.
- Organized, detail-oriented, and proactive in problem-solving.
- Strong communication skills—able to collaborate across teams and with clients.
- Basic computer knowledge (Excel, Word, PowerPoint, Outlook).
- Ability to lift and move up to 50 lbs on a regular basis.
About Impact XM Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people’s lives and our clients’ business.
OUR BRAND – What We Believe Passion is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish.
ABC Always Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience.
We>Me Collaboration and transparent communication creates our best work.
Trust is Earned – We are defined by our actions and held accountable to our co-workers, clients, and outcomes.
Respect is Given – We understand, acknowledge, and appreciate the perspective and actions of others.
Safety Message We want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees.
Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site . If one of our team members is reaching out to you regarding a role it would come from an email alias ending in @impact-xm.com. If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.
About Impact XM
We are a global, full-service event and experiential marketing agency with over 50 years of creating ownable brand experiences. We create experiences custom-made for your brand, personalized to your audience, and designed to deliver the results you desire – all together this culminates in the right solution for you and what we call X well-crafted.
X represents the tangible solutions and services that we offer our clients. Well-crafted is how we design and execute every element of their brand experience that deliver the tangible and intangible results desired.
At Impact XM, we provide a range of solutions across business and consumer trade shows, conferences, meetings, event activations, and digital engagements, and we do all of this with our amazing team of experts. We have experienced designers, carpenters, and account management professionals, that work alongside creative directors, strategists, writers, producers, and digital media artists, all under the same Impact XM roof. Together, this diverse array of talent provides thoughtful client solutions that resonate with audiences both rationally and emotionally.
Headquartered in New Jersey, Impact XM maintains locations in Toronto, Las Vegas, Los Angeles, Washington D.C., Dallas, and London, England.
With over 300 employees worldwide, we are able to help you plan your next exhibit programs or events anywhere you need us!
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About the role
At Impact XM, we don’t just produce trade shows and events—we create unforgettable experiences that help brands connect with their audiences. Behind every show-stopping booth and flawless activation is a team that keeps the gears turning. That’s where you come in.
We’re looking for a Warehouse Associate (Trade Shows & Events) to join our Global Operations team in Oakville, CA. In this role, you’ll be hands-on in our warehouse, ensuring client and rental assets are organized, well-maintained, and ready to ship. From pulling materials for hybrid booths to operating forklifts and staging assets, you’ll play a vital part in helping us deliver excellence for our clients.
What You’ll Do
- Support all aspects of warehouse operations—including RIs, AV, express orders, logistics, receiving, offloading, and staging
- Operate forklifts daily to pull and organize client assets.
- Maintain client and rental assets in “ready-to-ship” condition and complete RIs for all assets.
- Read CAD drawings to determine required materials for each job.
- Recognize and pull all components needed for hybrid booths.
- Perform regular inventory checks using Impact XM's inventory management system
- Contribute regularly to the cleanliness of the warehouse
- Monitor assets, reporting damages or refurbishment needs to supervisors.
- Restock and organize assets in designated areas, keeping the warehouse in tour-ready condition.
- Work independently while following production schedules set by the Operations Coordinator.
What We’re Looking For
- Associate’s degree, technical training, or equivalent experience (6 months–1 year in a related role).
- Comfortable operating forklifts and working in a warehouse environment.
- Ability to follow detailed pull lists.
- Organized, detail-oriented, and proactive in problem-solving.
- Strong communication skills—able to collaborate across teams and with clients.
- Basic computer knowledge (Excel, Word, PowerPoint, Outlook).
- Ability to lift and move up to 50 lbs on a regular basis.
About Impact XM Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people’s lives and our clients’ business.
OUR BRAND – What We Believe Passion is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish.
ABC Always Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience.
We>Me Collaboration and transparent communication creates our best work.
Trust is Earned – We are defined by our actions and held accountable to our co-workers, clients, and outcomes.
Respect is Given – We understand, acknowledge, and appreciate the perspective and actions of others.
Safety Message We want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees.
Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site . If one of our team members is reaching out to you regarding a role it would come from an email alias ending in @impact-xm.com. If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.
About Impact XM
We are a global, full-service event and experiential marketing agency with over 50 years of creating ownable brand experiences. We create experiences custom-made for your brand, personalized to your audience, and designed to deliver the results you desire – all together this culminates in the right solution for you and what we call X well-crafted.
X represents the tangible solutions and services that we offer our clients. Well-crafted is how we design and execute every element of their brand experience that deliver the tangible and intangible results desired.
At Impact XM, we provide a range of solutions across business and consumer trade shows, conferences, meetings, event activations, and digital engagements, and we do all of this with our amazing team of experts. We have experienced designers, carpenters, and account management professionals, that work alongside creative directors, strategists, writers, producers, and digital media artists, all under the same Impact XM roof. Together, this diverse array of talent provides thoughtful client solutions that resonate with audiences both rationally and emotionally.
Headquartered in New Jersey, Impact XM maintains locations in Toronto, Las Vegas, Los Angeles, Washington D.C., Dallas, and London, England.
With over 300 employees worldwide, we are able to help you plan your next exhibit programs or events anywhere you need us!