Research Coordinator II – 718

Summary

The ASR Suicide & Depression Studies Program (www.asrlife.ca) at St. Michael’s Hospital is recruiting a Research Coordinator II. This role will involve coordination of a multi-site feasibility study, investigating a new program, Family/Friends of Individuals at Risk of Suicide Training (FIRST) program, to educate caregivers of individuals at risk of suicide that will cover subjects including but not limited to: education around suicide, navigating the healthcare system, self-care, crisis de-escalation, communication strategies, and more. This role will also assist with the coordination of ongoing studies including investigation of psychotherapies for suicide risk, psychotherapy for racialized youth, as well as knowledge translation activities with the ASR and its community partners.

The role of the Research Coordinator II is to conduct and lead the day to day coordination of research activities, and will be the primary contact across FIRST sites. The successful applicant will be a strong communicator with the ability to identify and integrate EDI principles into research, and stay organized with multiple priorities. The Research Coordinator II is responsible for the creation and maintenance of study records (including protocol development, content development, managing research ethics submissions), quality assurance and ensuring the integrity of study data. Examples of the kind of work include developing study protocols and content within the FIRST Program (e.g. handouts, questionnaires, talking guides and more) based on feedback from the ASR’s community advisory committee (CAC), building strong supportive relationships amongst diverse partners, and collecting data using both qualitative and quantitative research skills. Research Coordinator II’s are responsible for ensuring participants and their data are collected within the research and ethical standards, and that proper research practices are followed at all times. The Level II Research Coordinator position will build upon the Level I duties, reducing volume in some repetitive tasks but increasing complexity and variety of administrative tasks (e.g. more involvement with budget oversight, and application processes). The Level II position gains autonomy and complexity over research activities.

Don’t meet every single requirement? Studies have shown that people in underrepresented communities are less likely to apply to jobs when they don’t meet every single qualification. We are dedicated to building an inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we still welcome you to apply.

St. Michael’s Hospital and the ASR Program are committed to equity, diversity, and accessibility and welcome applications from diverse groups including but not limited to: Black, Indigenous, and people of colour, people who identify as 2SLGBTQ+, women, and persons with disabilities.

This position includes all of the duties/responsibilities of the Research Coordinator I position, as well as: Research Duties (50% of work time)

Coordinates projects with little direction, and provides broader project strategic direction.

Ongoing coordination of study activities; day to day project management of timelines, resources, deliverables, and study tasks.

Assists Principal Investigator in the initiation of new research, consulting on search criteria, strategies, brainstorming, etc.

Supports and coordinates proposals, grant application processes and protocols/SOP's.

Seeks out potential sources of funding and aids in the grant preparation.

Prepares grant letters of support.

Develops, and reviews content in proposals, grant applications, and protocols.

Leads fundraising efforts to source funding for projects.

Quantitative and qualitative data collection, including designing interview guides, surveys, selecting/screening test sample, cleaning/coding data, and conducting interviews.

Leads presentation of research related information: reports, proposals, publications, manuscripts, abstracts, newsletters, posters etc.

Prepares, and presents research at conferences and other meetings.

Writes manuscripts, prepares tables and figures, submits manuscripts and makes revisions.

Conducts and may lead study assessments and reports; literature reviews, data analysis etc.

Contributes to the interpretation and implementation of project goals, protocols, and plans (including risk management).

Creates evidence based solutions, or high level plans when necessary.

Identifies, streamlines, and implements project efficiencies.

Monitors, and controls research regulations, quality, and guidelines, including ethical (e.g. REB submissions), and safety protocols.

Develops, and designs training modules for projects.

Responsible for management, preparation, and oversight of monitors/audits.

Interacts with multiple stakeholders from sponsoring agencies to people with lived experience of suicide risk to research participants.

Acts as a knowledge broker and user to add framing for policy recommendations.

Disseminates reports and presentations to stakeholders.

Provides logistical support in collaboration with funding partners, confirms and maintains budgets, and arranges forms/liaisons between funder and research finance.

Writes and administers informed consent forms.

Manages, oversees, and coordinates participating sites for PI initiated research in a multi-site trial.

Coordinates participants and helps with screening /recruitment, including following up with participants.

Works with research finance to issue payments for participants or internal hospital departments.

Ensures accurate distribution of honoraria. / Prepares invoices and reimbursements to external institutions.

Manages honorarium logs, ensuring signatures for each participant.

Oversees/Coordinates multiple trials across multiple sites (e.g. helping with REB queries to ensure approvals are in places at participating sites).

Administrative Duties & Knowledge Translation (35% of work time)

Designs all source documents (study handbooks, templates, tracking files, forms, guidance documents) for the collection, and management of information/data.

Creates trainings, manuals, e-learning content as needed.

Creates the communication plan for internal and external stakeholders.

Organizes, facilitates, and runs meetings with internal teams, and external stakeholders.

Ensures maintenance, collection, transcription, and entry of study related data, in accordance with hospital and privacy regulations.

Shift scheduling (e.g. scheduling facilitators for FIRST Program sessions).

Preparation and submission of research contracts.

Plans and execute knowledge translation events and initiatives to disseminate research results to general public.

Plans research-related Day to Day Project and Staff Guidance (15% of work time)

Coordinates, trains, mentors, and delegates tasks (including overseeing quality control of submitted assignments) to Research Assistants, volunteers, students, casual staff, internal/external collaborators, and Research Coordinator I's.

Assists with hiring and onboarding new staff and supports team members through capacity building, and coaching.

May supervise researcher staff in other research sites across Canada.

Supports team growth, and encourages collaboration and team-focused approaches.

Resolves conflict.

May organize overall strategic plan, implementing quality control measures.

Manages bank accounts for dispersal of honorariums, through cash, e-transfers, gift card purchases etc.

Reports on finances, prepares budgets, and handles invoicing (to sponsors, vendors, funding agencies, internal departments etc.).

Prepares reports for funding agencies, and other internal or external stakeholders.

Makes sure service provider invoices are paid. Files those invoices. Responsible for paying vendor invoices/ procurement invoices, credit card/p card management (company card).

Sets up petty cash floats and financial reconciliation of cash floats.

Sets up contracts with vendors, research finance (PMO account, honorariums, petty cash, disseminating honoraria).

Negotiates budgets with external and internal stakeholders.

Other Duties as Assigned and/or Requested.

All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety, and confidentiality. Key accountabilities in this regard include:

Strict compliance with patient/employee confidentiality practices and policies.

Strict compliance with patient/employee safety practices and standards.

Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures.

Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures. Undergraduate Degree and 3 years of relevant experience, OR demonstrable equivalent combination of specialized education and experience.

GCP certificate. (Completed within first 2 weeks of hire)

TCPS CORE 2 is preferred. (Completed within first 2 weeks of hire)

RCR (Responsible conduct of Research) is an asset.

Intermediate understanding of science, including applicable theories, frameworks, and models.

Experience working on a multi-site trial is an asset.

Experience working on longitudinal and/or treatment trials.

Familiarity with medical/healthcare terminology.

Understanding of systemic power structures and their effect on individual and public health.

Experience with navigating ethics boards and grant funding applications.

Knowledge of Healthcare research.

Experience with plain language writing.

Project coordination experience.

Project Management skills are an asset.

Experience working with a diversity of partners is an asset.

Quantitative research experience.

Qualitative research experience.

Familiarity with knowledge translation.

Familiarity with suicide prevention education preferred.

Strong computer skills with Microsoft Office (Word, Excel, Powerpoint) experience, and database software.

Knowledge of survey software (REDCap).

Graphic design software (e.g. Canva, Visme paint, or Photoshop etc.) is an asset.

Experience completing REB applications and responding to REB inquiries.

Experience with CTO or other multi-site REB submissions is an asset.

[Intermediate] Project Coordination.

[Intermediate] Computer skills.

[Intermediate] Excellent verbal, written, and interpersonal communication skills.

[Intermediate] Ability to work independently and as part of a team.

[Intermediate] High attention to detail.

[Intermediate] Proven ability to learn new skills.

[Intermediate] Ability to assimilate new information, and concepts quickly.

[Intermediate] Awareness and commitment to diverse communities and priority populations (BIPOC, LGBT+, people who use drugs experiencing homelessness, or have health issues etc.).

[Intermediate] Empathy and ability to cope with emotionally difficult situations participants may be facing.

[Intermediate] Self-driven and takes initiative.

[Basic] Leadership skills.

[Intermediate] Able to appropriately conduct themselves and interact with stakeholders accordingly.

[Intermediate] Self-motivated.

[Intermediate] Ability to work in a fast paced, adaptable environment.

[Intermediate] Aptitude for analytical problem solving skills.

[Intermediate] Ability to meet deadlines, punctual.

Liaises with external vendors and research contracts to set up contracts with external vendors - service provider agreements, data transfer agreements.

May design infographics.

Submits applications to privacy teams and responds to privacy concerns about research conduct, and ensure that projects comply with all policies.

Leads website review/updates- liaising with developers, social media engagement and designing graphics for posters, websites, etc. May help build apps.

Ensures completion and protection of confidentiality agreements, contracts, clinical site agreements etc. in collaboration, correspondence, and negotiation with legal and REB teams.

Experience with running brain imaging protocols is an asset

We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.