About us: Established 52 years ago, Summit Community Services Society is a non-profit organization with its main office in Cranbrook, BC, the sunniest city in British Columbia. We promote community well-being by providing various social services, including childcare, victim services and seniors’ services in Kimberley and Cranbrook, BC. Summit Community Services Society welcomes all applications and is an inclusive and diverse employer.

Due to our society’s exciting growth, we seek a skilled Payroll Clerk/Office Assistant who enjoys working with a fun team in a rapidly changing environment. We welcome flexibility, optimism, and a " can-do" attitude, as well as a strong willingness to learn as you go and adapt easily to changes.

If you have strong Office Assistant skills but no payroll experience, we consider training the right candidate.

As a Payroll Clerk and Office Assistant, you report to the Finance Coordinator. You perform a combined administrative and payroll role, handling tasks like data entry, filing, answering phones, managing office supplies, processing employee timesheets, calculating wages, issuing paychecks, while also ensuring payroll data is accurate and compliant with company and government regulations. Additional responsibilities will include general clerical duties such as managing the office filing system, organizing documents, updating our social media platforms, ordering new materials, and maintaining the order and cleanliness of our office building in downtown Cranbrook, BC.

This is a 20-25 hour per week start up position, which could develop into a full time position, depending on candidate and availability.

Expectations for the Role

• Bi-weekly payroll via QuickBooks online
• Onboarding of new employees
• Get employees set up on our benefits plan
• Preform health and safety meetings as well as ensure all health and safety protocols and policies are being met.
• Updating of social media platforms and website
• Maintaining inventory lists, keeping all filing current
• Updating all forms/spreadsheets, including updating policy changes
• Building maintenance oversight, including phone contracts, snow removal, etc.
• Ensuring compliance with First Aid regulations
• Setup of meetings

Qualifications

A minimum of an Office Administration Certificate or equivalent experience, an additional payroll course or basic bookkeeping knowledge is very welcome, but could be taught

Required Experience, Knowledge & Skills

• Detail-oriented and highly organized
• High level of proficiency with MS Office applications
• Problem-solving skills
• Well-developed interpersonal skills to work effectively as part of a team, demonstrating a friendly and supportive attitude toward colleagues
• Proactive and self-motivated