JOB SUMMARY:

Under the supervision of the Director of Human Resources, performs clerical duties related to staffing functions. Calls in relief staff according to pre-determined guidelines and maintains all related records.

JOB DUTIES:

• Maintains and updates staff scheduling sheets, call-in logs and Notification of Absence Sheet in accordance with established procedures.
• Maintains current order of staff seniority on scheduling program as indicated.
• Utilizes the scheduling system, arranges pre-approved relief staff coverage for designated departments according to established guidelines.
• Contacts and books relief staff, as required.
• Notifies the Manager/Manager On-call when unable to obtain adequate staff to receive authorization for overtime.
• Actively promotes a culture of resident safety by adhering to established safety policies, standards and procedures including emergency procedures.
• Maintains current records on the system of relief staff such as names, addresses, telephone numbers, availability of work, suitable work areas and hours worked.
• Updates staffing records to reflect statutory holiday and vacation schedules for Care staff.
• Receives calls from staff reporting absences, records details of absence, and communicates information to the appropriate Manager and Care Unit.
• Maintains casual employee availability and seniority records.
• Reports hazards, unusual occurrences, accidents and unsafe situations to immediate supervisor or designate.
• Performs other related duties as assigned.

SAFETY RESPONSIBILITIES:

• Demonstrates a commitment to communicating, improving and adhering to safety policies in the work environment.
• Reports all incidents and near misses. Reports are to be made in writing.
• Report all concerns related to resident behaviours; even if no incident/injury occurs. Reports are to be made in writing.
• Follow safe work procedures and act safely in the workplace at all times.
• Actively participate in all training provided to you for your safety.

QUALIFICATIONS:

Education, Training and Experience

• Grade 12 plus two years' staffing experience or an equivalent combination of education, training and experience.

Skills and Abilities

• Ability to communicate effectively both verbally and in writing.
• Ability to deal effectively with others.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.

Requirements:

• Valid clear criminal record check
• Negative TB test results conducted within the past 5 years

About us:

George Derby Care Society is a 300-bed long-term care home in Burnaby, originally founded to serve veterans. Today, we provide compassionate, resident-centered care to seniors, including complex care, dementia support, and palliative services. We are affiliated with Fraser Health and are committed to excellence, respect, and community. Join a team where your work truly makes a difference.

George Derby Care Society values diversity and inclusion and strives to create a welcoming community where everyone belongs. We encourage applications from all qualified individuals, including Indigenous, people of colour, people of all genders, LGBTQ2+ individuals, and persons with disabilities.