Administrative Assistant to the CEO
About the role
- Back to search results
Apply By: Thursday, December 18, 2025 11:59 pm EST
Administrative Assistant to the CEO
Job ID:
237107
Posting status:
Open
Organization:
Ontario Heritage Trust
Division:
Ontario Heritage Trust
City:
Toronto
Position(s) language:
English
Job term:
1 Temporary assignment/contract up to 6 months with possible extension
Job code:
UEO010 - Office Administration 10 (Exc)
Salary:
$29.53 - $34.75 Per hour
Step into the heart of heritage leadership and make an impact where history meets innovation.
As the Administrative Assistant to the CEO at Ontario Heritage Trust, you'll play a key role in keeping operations organized and running smoothly. You'll manage the CEO's schedule, coordinate meetings and events, handle confidential communications, and prepare professional documents and presentations - all while supporting executive priorities at the highest level.
Ontario Heritage Trust (OHT) works to preserve, protect, and promote Ontario's rich heritage for present and future generations. The Trust cares for historic buildings and collections, offers public programs and events, and safeguards natural heritage sites through conservation agreements. It also leads initiatives like Doors Open Ontario, youth and community recognition programs, and the Provincial Plaques Program, commemorating significant people, places, and events across the province.
Learn more about Ontario Heritage Trust.
About the job
In this role, you will:
- provide administrative and executive secretarial services within the office of the Chief Executive Officer (CEO)
- maintain the CEO's calendar, schedule and coordinate meetings, conferences and events
- prepare agendas for meetings, make travel arrangements, and coordinate required background material
- prepare documents, presentations and correspondence as required
- review all incoming correspondence, including confidential and sensitive information
- design and maintain logging systems for all mail and other material
- manage the records management function within the office
- receive visitors, provide assistance to callers, redirect calls as appropriate and respond to routine inquiries
- work with the Executive Assistant and program area staff to provide support to public events and receptions hosted by the Board of Directors
- coordinate inter-unit activities
What you bring to the team
Administrative knowledge and skills:
You have:
- knowledge of administrative processes and procedures to provide efficient executive administrative support services.
- the ability to maintain accurate databases and hard copy files.
- financial and problem-solving skills to identify and resolve discrepancies and errors.
- the ability to identify where revisions to internal processes and systems may be required and implemented to improve efficiency and reduce costs.
Organizational skills:
You have:
- effective priority-setting and coordination skills.
- the ability to prioritize and coordinate assignments in a fast-paced, multitask environment with competing deadlines and minimal direction.
Customer service and interpersonal skills:
- You are able to demonstrate political acuity.
- You have interpersonal and customer service skills, while maintaining confidentiality.
- You are able to build and maintain effective working relationships with staff and key stakeholders.
Communication skills:
- You have oral and written communication skills to provide information that is accurate and clear.
- You can ensure that all assignments are completed in accordance with established processes and performance standards.
- You have effective proofreading skills to ensure accuracy, correct grammar, syntax and format.
Computer skills:
- You are proficient with computer software systems (e.g. Raisers Edge software, Word, Excel, Outlook, PowerPoint, Access, SharePoint and imaging and scanning tools).
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
Additional information:
Apply by:
Thursday, December 18, 2025 11:59 pm EST
Position details:
- 1 English Temporary, duration up to 6 months, 10 Adelaide St E, Toronto, Toronto Region
Compensation group:
Excluded
Work hours:
Schedule 3
Category:
Administrative and Support Services
Posted on:
Thursday, December 4, 2025
Note:
- E-HT-237107/25
How to apply:
-
You must apply online.
-
Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
-
Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
-
Read the job description to make sure you understand this job.
-
OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
-
If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together
Administrative Assistant to the CEO
About the role
- Back to search results
Apply By: Thursday, December 18, 2025 11:59 pm EST
Administrative Assistant to the CEO
Job ID:
237107
Posting status:
Open
Organization:
Ontario Heritage Trust
Division:
Ontario Heritage Trust
City:
Toronto
Position(s) language:
English
Job term:
1 Temporary assignment/contract up to 6 months with possible extension
Job code:
UEO010 - Office Administration 10 (Exc)
Salary:
$29.53 - $34.75 Per hour
Step into the heart of heritage leadership and make an impact where history meets innovation.
As the Administrative Assistant to the CEO at Ontario Heritage Trust, you'll play a key role in keeping operations organized and running smoothly. You'll manage the CEO's schedule, coordinate meetings and events, handle confidential communications, and prepare professional documents and presentations - all while supporting executive priorities at the highest level.
Ontario Heritage Trust (OHT) works to preserve, protect, and promote Ontario's rich heritage for present and future generations. The Trust cares for historic buildings and collections, offers public programs and events, and safeguards natural heritage sites through conservation agreements. It also leads initiatives like Doors Open Ontario, youth and community recognition programs, and the Provincial Plaques Program, commemorating significant people, places, and events across the province.
Learn more about Ontario Heritage Trust.
About the job
In this role, you will:
- provide administrative and executive secretarial services within the office of the Chief Executive Officer (CEO)
- maintain the CEO's calendar, schedule and coordinate meetings, conferences and events
- prepare agendas for meetings, make travel arrangements, and coordinate required background material
- prepare documents, presentations and correspondence as required
- review all incoming correspondence, including confidential and sensitive information
- design and maintain logging systems for all mail and other material
- manage the records management function within the office
- receive visitors, provide assistance to callers, redirect calls as appropriate and respond to routine inquiries
- work with the Executive Assistant and program area staff to provide support to public events and receptions hosted by the Board of Directors
- coordinate inter-unit activities
What you bring to the team
Administrative knowledge and skills:
You have:
- knowledge of administrative processes and procedures to provide efficient executive administrative support services.
- the ability to maintain accurate databases and hard copy files.
- financial and problem-solving skills to identify and resolve discrepancies and errors.
- the ability to identify where revisions to internal processes and systems may be required and implemented to improve efficiency and reduce costs.
Organizational skills:
You have:
- effective priority-setting and coordination skills.
- the ability to prioritize and coordinate assignments in a fast-paced, multitask environment with competing deadlines and minimal direction.
Customer service and interpersonal skills:
- You are able to demonstrate political acuity.
- You have interpersonal and customer service skills, while maintaining confidentiality.
- You are able to build and maintain effective working relationships with staff and key stakeholders.
Communication skills:
- You have oral and written communication skills to provide information that is accurate and clear.
- You can ensure that all assignments are completed in accordance with established processes and performance standards.
- You have effective proofreading skills to ensure accuracy, correct grammar, syntax and format.
Computer skills:
- You are proficient with computer software systems (e.g. Raisers Edge software, Word, Excel, Outlook, PowerPoint, Access, SharePoint and imaging and scanning tools).
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
Additional information:
Apply by:
Thursday, December 18, 2025 11:59 pm EST
Position details:
- 1 English Temporary, duration up to 6 months, 10 Adelaide St E, Toronto, Toronto Region
Compensation group:
Excluded
Work hours:
Schedule 3
Category:
Administrative and Support Services
Posted on:
Thursday, December 4, 2025
Note:
- E-HT-237107/25
How to apply:
-
You must apply online.
-
Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
-
Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
-
Read the job description to make sure you understand this job.
-
OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
-
If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together