Position Title: Payroll and Accounts Payable Specialist - remote

Contract: Full-time, Independent Contractor

Location: 100% remote

Working hours: 40 hours per week

Our Firm:

Sterlington is an international law firm that combines legal and commercial excellence with modern ways of practicing. Our high-caliber partners work on complex business matters with a tailored approach to client service and a focus on financial flexibility and innovation.

We are the ultimate law firm for private clients, private capital, senior executives, founders, HNWIs and family offices, as well as related businesses, in both corporate and litigation matters. We take a commercial and wholistic approach to the legal and business needs of our clients.

Learn more at: www.sterlingtonlaw.com

Responsibilities:

Payroll

• Preparation and reconciliation of monthly payroll summaries

• Recording of payroll bills and journals

• Processing of payroll payments

• Involvement in improvements to and consolidation of current payroll processes (we currently use multiple payroll processing systems like XE, Gusto, Ramp, Payoneer)

• Monthly creation and distribution of individual payment summaries to law partners

• Preparation of origination partners' monthly distribution calculations

• Preparation of the origination partners' annual true ups

• Maintenance of accurate payroll records, including salary changes, bonuses, benefits, and employer tax deductions

• Coordination and liaison with HR to ensure current and accurate employee data

• Reconciliation of benefits deductions

• Reconciliation of 401K deductions

• Monitoring and resolution of payroll system exceptions and issues

• Monitoring and resolution of federal and state payroll tax-related issues

• Responsible for year-end payroll reporting, compliance and filings including W-2s, 1099s and K-1s.

• Involvement in workers' compensation or other audits

• Preparation of ad hoc / monthly management payroll/comp reports as needed.

Payables

• Review, verification, and processing of vendor invoices, reimbursements, and other disbursements

• Tracking payment approvals, due dates, and ensuring timely releases

• Maintenance and monitoring of vendor records and monitoring

• Work with procurement manager to clarify and resolve any discrepancies

• Reconciliation of AP aging reports and assistance with the monthly close processes

• Recruiter fees calculations

• Recording and reconciliation of credit card transactions incurred by law partners

• Intercompany reconciliation for credit card transactions, payables, and expenses

• Report preparation and tracking of monthly business development expenses per partner

• Ensuring accuracy of the prepaid account balances, client reimbursables, and advances to team member accounts**.**

Experience:

• 5 years' experience with Payroll/Accounts Payable

• Must have experience with US payroll i.e W-2's, 1099's and K-1s

• Experience with payroll systems

• Experience of maintaining accurate payroll, tax and state registrations filings

• Professional Services preferable

Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing.

This position is not currently open to recruiting agency submissions.