About SickKids

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description

The Industry Partnership & Commercialization (IP&C) office of The Hospital for Sick Children (SickKids)
champions the development and commercialization of SickKids innovations. To achieve this goal, we foster a
culture of innovation and entrepreneurship, we forge commercial partnerships, and we help to build start-up
companies.
Reporting to the Executive Director, with operational guidance provided by the Operations Manager, IP&C is
seeking a highly organized, proactive and experienced Administrative Coordinator to provide executive-level
administrative support and operational support to the department. The ideal candidate will be a strategic
thinker, an excellent communicator, and a discreet professional capable of managing multiple priorities with
attention to detail in a fast-paced, high-impact environment. This role is essential to ensuring the smooth
operation of the Executive Director's day-to-day activities and acting as a trusted liaison across the
organization and with external stakeholders.
Working with with an energetic team, the Administrative Coordinator will apply initiative to work
independently on projects and tasks, and will collaborate with the team to help achieve departmental goals.

Here's What You'll Get To Do:

Executive-Level Administrative Support to Executive Director (40%)

• Calendar management ' scheduling and managing conflicts
• Meeting and Events Logistics - scheduling meetings and events, preparing agendas, arranging logistics,
  handling travel and accommodation as needed, and ensure timely follow-ups on action items
• Prepare, solicit input for, revise and format various documents, including presentations and reports
• Prepare expense reports and reconciliation (including for other members of the team)in timely fashion
• Serve as the primary point of contact between the Executive Director and internal / external stakeholders
• Manage the formatting and secure routing for execution of legal agreements internally and externally

Project Management / Coordination (30%)

• Act as the project lead for the SickKids Proof-of-Principle funding program with year-round management of
  the project
• Act as primary coordinator with SickKids Foundation for the Breakthrough Fund
• Manage the lifecycle of physical and digital records including maintaining filing systems, ensuring proper
  documentretention and facilitating secure archiving and retrieval
• Support the Operations Manager with special projects and data compilation for decision-making
• Provide event planning and execution support as needed

Operational / Administrative Support (30%)

• Manage and respond to internal and external requests
• Manage office supplies, ensuring optimal support for the department's functions
• Manage several general e-mail inboxes for the office by responding promptly to internal and external
  inquiries exercising sound judgment and discretion
• Perform general office duties such as maintaining organized electronic and physical filing systems, scanning,
  photocopying and data entry

Here's What You'll Need:

• Bachelor's degree or diploma in Business Administration
• Minimum 3+ years in an executive-level administrative role supporting senior leadership or C-level
  executives
• Administrative experience in a non-for-profit / healthcare environment is preferred
• Advanced knowledge and technical proficiency in all Microsoft Office Suite applications (MS Word, Excel,
  PPT), document management systems (i.e. SharePoint) and virtual meeting platforms (i.e. Zoom, MS Teams)
• Proven expertise in calendar management, travel coordination and administrative operations
• Experience in supporting multiple projects and stakeholders simultaneously
• Strong background in preparing executive-level reports, presentations and briefings
• Attention to detail and ability to manage competing deadlines and priorities
• Ability to work independently, anticipate needs and take initiative
• Exercises sound judgement, diplomacy & commitment to data integrity and confidentiality
• Demonstrates commitment and actions in advancing equity, diversity and inclusion objectives

Here's What's Exciting About The Role:

• SickKids is a world-renowned pediatric, teaching and research hospital with an annual Research
  Institute R&D budget of >$300M
• No. 1 publicly funded paediatric hospital in the world (as ranked by Newsweek magazine)
• Be a part of a motivated team that champions the commercialization of one of the richest academic
  health research portfolios in the country
• Help us to build on our research and commercial successes in cystic fibrosis, rare diseases and
  genetically-inherited diseases

Here's What You'll Love

• This position is eligible for employee benefits coverage including but not limited to; health, dental and life insurance. The full benefits package will be discussed at the time of offer.
• A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
• A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
• The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.
• For more on why you'll love working at SickKids, visit our careers site.

Employment type

• 35 hrs/week
• Full-time permanent
• On-site

Our Commitment to Diversity

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

Accessibility & Accommodation

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

How To Apply

Technical difficulties? Email ask.hr@sickkids.ca with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.