About the role
Duties and Responsibilities:
Reporting directly to the Manager, Administrative Finance, the Financial Coordinator provides various financial support to the Facilities Management and Planning Department. The incumbent operates as part of the Administrative Services group and is involved in the following tasks; billing of recoverable charges, procurement, accounts payable, account reconciliation, and other administrative tasks as required. Analytical skills and attention to detail are essential in the day to day responsibilities of this position.
The Financial Coordinator’s work is relied upon by FMP Managers and Directors when executing their duties and making major financial decisions.
Qualifications:
The incumbent must possess the following qualifications:
- Sound knowledge of purchasing, inventory and order processing and payment procedures.
- Excellent oral communication and inter-personal skills, including ability to negotiate with external customers and senior level faculty and staff from various departments.
- Strong knowledge of personal computer operation including fast and accurate data entry skills.
- A thorough knowledge of data base systems, word processing packages and spreadsheet software especially Microsoft Access, Microsoft Word and Microsoft Excel.
- Ability to work quickly and accurately under pressure and ability to multi-task.
- Ability to act independently and use initiative, showing resourcefulness and sound decision making ability.
- Strong accounting and budgeting skills.
- Ability to reconcile accounts and maintain audit trail.
- Excellent clerical skills including office organization and filing methods.
- Good written communication skills.
- Experience with computerized maintenance management systems (i.e. Maximo) is an asset.
- Experience with accounting software systems such as FAST, Banner.
- Sound knowledge of the University and departmental structure and regulations.
- Excellent customer service skills are required to represent FMP in a professional manner.
Education and Experience:
The above is normally acquired through:
- Completion of three (3) year post secondary education, including courses in accounting, procurement, and administration.
- Minimum of five years related experience in a finance role preferably in a maintenance or facility management environment with knowledge of computerized maintenance management system.
HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
Not the right fit? Search for Financial Coordinator jobs in Ottawa, ON
About Carleton University
Carleton University, Canada’s capital university is situated on a beautiful campus bordered by the sparkling Rideau River and Canal, Carleton is just minutes from the heart of our nation’s government and enjoys easy access to the many organizations, associations and businesses which thrive in Ottawa. Many of Ontario’s leading high tech companies surround our campus where cutting-edge research joins with highly innovative teaching to solve real-life problems. Members of a dynamic, research-intensive university, Carleton’s faculty and staff provide a superior learning experience for our fine students who hail from every province and from over 100 countries around the world.
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About the role
Duties and Responsibilities:
Reporting directly to the Manager, Administrative Finance, the Financial Coordinator provides various financial support to the Facilities Management and Planning Department. The incumbent operates as part of the Administrative Services group and is involved in the following tasks; billing of recoverable charges, procurement, accounts payable, account reconciliation, and other administrative tasks as required. Analytical skills and attention to detail are essential in the day to day responsibilities of this position.
The Financial Coordinator’s work is relied upon by FMP Managers and Directors when executing their duties and making major financial decisions.
Qualifications:
The incumbent must possess the following qualifications:
- Sound knowledge of purchasing, inventory and order processing and payment procedures.
- Excellent oral communication and inter-personal skills, including ability to negotiate with external customers and senior level faculty and staff from various departments.
- Strong knowledge of personal computer operation including fast and accurate data entry skills.
- A thorough knowledge of data base systems, word processing packages and spreadsheet software especially Microsoft Access, Microsoft Word and Microsoft Excel.
- Ability to work quickly and accurately under pressure and ability to multi-task.
- Ability to act independently and use initiative, showing resourcefulness and sound decision making ability.
- Strong accounting and budgeting skills.
- Ability to reconcile accounts and maintain audit trail.
- Excellent clerical skills including office organization and filing methods.
- Good written communication skills.
- Experience with computerized maintenance management systems (i.e. Maximo) is an asset.
- Experience with accounting software systems such as FAST, Banner.
- Sound knowledge of the University and departmental structure and regulations.
- Excellent customer service skills are required to represent FMP in a professional manner.
Education and Experience:
The above is normally acquired through:
- Completion of three (3) year post secondary education, including courses in accounting, procurement, and administration.
- Minimum of five years related experience in a finance role preferably in a maintenance or facility management environment with knowledge of computerized maintenance management system.
HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
Not the right fit? Search for Financial Coordinator jobs in Ottawa, ON
About Carleton University
Carleton University, Canada’s capital university is situated on a beautiful campus bordered by the sparkling Rideau River and Canal, Carleton is just minutes from the heart of our nation’s government and enjoys easy access to the many organizations, associations and businesses which thrive in Ottawa. Many of Ontario’s leading high tech companies surround our campus where cutting-edge research joins with highly innovative teaching to solve real-life problems. Members of a dynamic, research-intensive university, Carleton’s faculty and staff provide a superior learning experience for our fine students who hail from every province and from over 100 countries around the world.