MOSAIC operates on the traditional and unceded Coast Salish Territories, the ancestral lands of the sḵwx̱wú7mesh, sel̓íl̓witulh, xʷməθkʷəy̓əm, qiqéyt, sc̓əwaθən məsteyəx, kʷikʷəƛ̓əm, q̓ic̓əy̓, qʼʷa:n̓ƛʼən̓, SEMYOME and Matsqui nations where we are privileged to carry out our mission.

WHY YOU SHOULD WORK WITH US:

MOSAIC is one of Canada’s largest settlement non-profit organizations. Our newcomer services change the lives of immigrants, refugees, and individuals from diverse backgrounds in Greater Vancouver and throughout BC. Since 1976, MOSAIC has worked to strengthen communities by advocating for positive changes and supporting newcomers in building their new lives in Canada. As an employer we are committed to fostering a diverse and inclusive workplace where employees can trust that their skills and contributions are valued. We advocate for and promote equitable employment opportunities for women, Indigenous Peoples, people with disabilities, persons of diverse sexual orientation, gender identity or expression (2SLGBTQI+), and racialized individuals. We have been recognized in the 2019 List of Best Workplaces™ in Canada (100-999 employees), the 2020 list of Best Workplaces Managed by Women and 2021 List of Best Workplaces™ in Canada (100-999 employees) by the Great Place to Work® Institute. Our employees benefit from many diverse perspectives, taking part in training opportunities for career growth.

Today the organization engages and serves over 26,000 clients per year at 47 service and community locations in Greater Vancouver through a wide range of high-quality settlement and integration programs including services geared towards youth and family, interpretation and translation, language and workplace training, counselling, and employment. As a certified living wage employer and a CARF-accredited organization, MOSAIC is among the country’s largest immigrant-serving organizations and enjoys a superb reputation, a solid financial position, and a hugely compelling mission.

JOIN OUR TEAM!

We are looking for a motivated Accounting Clerk to join our Finance team! Not sure if you're 100% qualified? We encourage you to apply anyway! MOSAIC is an equal opportunity employer. We encourage people from all backgrounds, spaces, and abilities to apply.

POSITION FUNCTION:

The Accounting Clerk: Refugee and General Accounts, administers and maintains the accounts for the Private Sponsorship Program for Refugees in consultation with program staff and provides other accounting and clerical functions for the program.

KEY DUTIES AND RESPONSIBILITIES:

• Maintain database for each recipient profile

• Maintain up-to-date and accurate balance for each recipient

• Maintain an accurate balance of deferred funds

• Provide updates to the Private Sponsorship Program team

• Maintain accurate general ledger (GL)

• Add new accounting department codes for successful applications as required

• Prepare journal entries to record transactions

• Reconcile department codes and maintain database

• Reconcile GL to Private Sponsorship Program accounts

• Administer refugee expense payments

• Create and maintain refugee banking profiles and schedule of payments

• Ensure start-up and monthly expense amounts are distributed to refugees on schedule

• Maintain backup documentation

• Account for donations and other contributions to the Private Sponsorship Program

• Ensure that donations and other contributions are deposited correctly to corresponding accounts and coded in GL

• Ensure that donation receipts have been issued only as per CRA

• Maintain backup documentation

• Reconcile accounts monthly

• Request transfers and cheques between accounts on monthly basis or as needed

• Provide accounting support as it pertains to refugee resettlement based on criteria or prior approval by the Accounting Manager

• Review and document expense claims submitted by the Private Sponsorship Program Team

• Provide updates on actual spending as requested

• Ensure that Program expenses, including payroll, are coded to the correct accounting department

• Prepare journal entries as appropriate

• Provide relief support for accounting clerks

• Process payroll as needed

• Prepare journal entries for upload

• Ensure interest is calculated and allocated to the correct accounting department monthly

• Prepare individual T3 return for each accounting department before annual filing deadline

• Other accounting and clerical functions as assigned by Accounting Manager

QUALIFICATIONS:

Knowledge: Basic accounting principles; knowledge of BC Employment Standards and payroll is an asset; Office procedures, standard office equipment.

Education: Completion of secondary school and post-secondary education in accounting or business administration or equivalent experience

Skills/Abilities:

• Experience with Sage 300, Sage APA (Beanworks) or similar software is an asset

• Proficient in MS Office suite, particularly Excel

• Ability to work individually or in a team

• Good verbal and written communication skills with strong interpersonal skills

• Effective organizational skills; attention to detail,

• Ability to take initiative,

• Ability to multitask

• Tactful, discreet, diplomatic, patient, and flexible

Experience:

• Two years of related accounts payables or accounting experience

• Experience working in a non-profit and multicultural environment is an asset

Other: Current, satisfactory Criminal Record Check Required

COMPENSATION: $28.58-$29.25 per hour

HOURS: 35 hours per week; fixed term until October 19, 2026;

The successful candidate must be able to commute to 5575 Boundary Rd. Vancouver, British Columbia

BENEFITS:

A competitive benefits package is provided with contracts of at least 1 year in length and which offer a minimum of 17.5 hours of work per week.

DEADLINE: September 1, 2025 by 4:30 PM

IMPORTANT NOTES:

• MOSAIC is an equal opportunity employer. We encourage people from all backgrounds, spaces, and abilities to apply.
• Before applying, you must be legally permitted to work in Canada through citizenship or permanent resident status. If you have a work permit, please ensure that it allows you to work for the duration of this position.
• We are committed to creating a safe and healthy working environment for our employees. MOSAIC employees are expected to adhere to several policies and procedures such as Right to a Respectful Workplace and Code of Conduct. As of September 18, 2023 MOSAIC’s HSS-21 COVID-19 Vaccination Policy is currently suspended. Therefore, until further notice, employees are no longer required to provide a proof of vaccination. However, should circumstances change and MOSAIC deems it necessary to reinstate such Policy in order to ensure a safe workplace, MOSAIC reserves the right to require employees to provide proof of full vaccination against COVID-19 in order to be eligible to continue performing their work duties.