On-Call Finance Clerk

KʷU KʷLIW̓T L̓ NQMAPLQS | WE LIVE AT HEAD OF THE LAKE

Located within the unceded territory of the syilx people, the Okanagan Indian Band is comprised of six reserves located in the North Okanagan.
Come join the OKIB Team and enjoy all that the beautiful Okanagan Valley has to offer, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

The OKIB offers a welcoming team environment and a rewarding job experience. You can expect a supportive work environment.

Hours of work: Up to 37.5 hours per week

Start Date: ASAP

Deadline for applications: Open until filled

JOB SUMMARY
The Finance Clerk is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. The Finance Clerk must comply with established policies and procedures.

Processing and monitoring payments, expenditures, invoices and receivables. Providing these services in an effective and efficient manner will ensure TSD finances are accurate and up to date and produced monthly, and that vendors and suppliers are paid within established time limits.

This position is responsible for the accounts payable and accounts receivable systems. This position also may reconcile GST reports and perform research and analysis of accounts when requested.

REPORTING STRUCTURE
Reports to the TSD Director.

JOB DUTIES & RESPONSIBILITIES

• Perform the day-to-day processing of accounts payable, accounts receivable and banking transactions to ensure accounts are maintained in an effective, up to date and accurate manner utilizing the OKIB’s accounting system

• Receive and verify invoices and requisitions for goods and services

• Verify that transactions comply with financial administration bylaw, policies and procedures

• Verify and process invoices and coding payment documents

• Prepare invoices and P.O.s for submission to the Finance office

• Perform year end reconciliations and audit preparation for all cash, payables, and expenditures and receivables accounts

• Answers phones in absence of the receptionist answering inquiries and directing caller to appropriate staff

• All persons employed by the Okanagan Indian Band may be required to assist the Band in providing emergency services. Duties assigned during an emergency may differ from regular duties.

• Participate in community events as requested

ADMINISTRATIVE DUTIES

• Maintain payable/expenditure files and invoicing/receivable files

• Process purchase orders

• Process expenditure reimbursement and travel advances for staff

• Review and verify travel claims

• Maintain a filing system for all financial documents

• Performs all duties and responsibilities in accordance with the OKIB policies and procedures

• Perform other duties as required

WHO ARE WE LOOKING FOR
You have education, experience, or an equivalent combination may be considered. You are community-minded, detail-oriented, have a willingness to contribute to a team and an excellent communicator.

Education

• Grade 12

• Certificate or Diploma in Accounting Administration preferred

• Valid BC Driver’s licence, Class 5 and reliable vehicle

• An equivalent combination of education and experience may be considered

Experience

• Office administrative support and bookkeeping experience preferred

• Experience with accounts payable and accounts receivable

• Intermediate experience with Microsoft Office programs; Excel, Word and Outlook

• Experience working with confidential information

• Experience working with First Nations communities

Competencies (KSAs & Desired Attributes)

• Possesses cultural appropriateness and sensitivity towards OKIB and Community

• Strong customer service skills

• Excellent communication skills, both verbal and written

• Excellent time management and organizational skills

• Conflict resolution skills

• Ability to work with frequent interruptions and with changing priorities

• A strong commitment to the highest level of confidentiality and personal integrity is required for this position

• Attention to detail and high level of accuracy

• Ability to work collaboratively in a team environment

• Ability to exercise sound judgement and diplomacy

• Self-motivated and engaged

• Exceptional interpersonal skills

• Ability to engage with varied personalities and adapt approach accordingly (approachable, adaptable, confident, engaging, credible)

CLASSIFICATION/PAY SCALE
$22.00 per hour.

Please send resume, cover letter and references in any one of two ways:

Email: recruiting@okanagan.org
Mail or drop off: 12420 Westside Road, Vernon, BC V1H 2A4
If you have accessibility needs, please contact Hollie Lachuk @ 250-542-4328 ext. 1011

The successful applicant will be required to provide a Criminal Record Check that includes the vulnerable sector and three references

Preference will be given to qualified Aboriginal Applicants as per section 41 of the Human Rights Code***.***

Education : Other trades certificate or diploma

Experience : 1 to less than 7 months