Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description RESEARCH INSTITUTE OF THE MUHC The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary Under the general supervision of the Program Manager and in close collaboration with the Program Leader, Associate Leaders and researchers, the incumbent provides general administrative support to assigned academic staff.

General Duties

• Provides administrative assistance to assigned academic and managerial staff of the Program,
• Assists the Program Leader and Program Manager in their administrative duties,
• Onboards new PIs, staff, and students by providing orientation and ensuring access to necessary systems, resources, and facilities,
• Assists with and takes care of program communications, including email updates, newsletters, and social media platforms,
• Types from drafts, letters, correspondence, memos, forms, mass mailings,
• Composes letters and memos,
• Answers, screens and relays telephone calls, takes messages and responds to general inquiries,
• Processes incoming and outgoing mail and arranges for courier service,
• Processes payment of invoices. Prepares and follows-up on payment requests, purchase order requests, and invoices,
• Organizes and maintains an efficient and effective filing system,
• Ensures the ordering and/or maintenance of all office supplies and equipment,
• Ensures follow-up on any repairs of equipment and/or physical space. Requests and liaises for services with housekeeping, security, IT, technical services and telecom, under the direction of the Coordinator and assigned academic staff,
• Advises the Program Manager of any unusual situations or issues,
• Performs any other general office duties such as photocopying, scanning, receiving and sending faxes, etc.
• Assists with the preparation of research presentation materials,
• Books meeting rooms,
• Proof reads and formats general grant and account related correspondence,
• Prepares travel expense forms,
• Maintains up-to-date academic CV,
• Supports investigators in the preparation of grant registration and submission of grant applications,
• Prepares supervisor-related materials for studentship and postdoctoral fellowship applications,
• Helps with the organization and planning of program events such as annual research day and weekly seminars,
• Arranges for physical organization of furniture, rearranges as necessary along with staff moves or changes,
• Performs other office duties as per the immediate superior’s request and/or delegate.

Website of the organization

https://rimuhc.ca/en

Education / Experience

Education: Diploma of Vocational Studies (DVS)

Field of Study: Secretarial (DVS - 1,485 hours) or equivalent

Other education considered an asset for this position: Secondary V Diploma (SSD)

Work Experience: 2 years

Required Skills

• French and English - spoken and written,
• Excellent knowledge of computer applications such as, Word, Excel, Access and PowerPoint,
• Capacity to learn other software such as Reference Manager,
• Word-processing: minimum of 40 words per minute.

Additional information

Status : Full-time (35 hours per week)

Pay Scale : $38,129.00 - $57,184.40/ year. Commensurate with education & work experience.

Work Shift : Variable Schedule

Work Site : GLEN Site, 1001 boul. Decarie

*** If you wish to include a cover letter, please attach it with your resume in one document. ***

Why work with us?

• 4-week vacation, 5th week after 5 years,
• Bank of 12 paid days (personal days and days for sickness or family obligations),
• 13 paid statutory holidays,
• Modular group insurance plan (including gender affirmation coverage),
• Telemedicine,
• RREGOP (defined benefit government pension plan),
• Training and professional development opportunities,
• Child Care Centres,
• Corporate Discounts (OPUS + Perkopolis),
• Competitive monthly parking rate,
• Employee Assistance Program,
• Recognition Program,
• Flex work options and much more!

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION. Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, research.talent@muhc.mcgill.ca