Parts Coordinator – Ottawa West Shop

Location: 145 Walgreen Road, Carp, ON.

Position Type: Permanent Full-Time

Reporting To: District Equipment Manager

Start Date: Immediately

Hours: Monday to Friday, 8am to 5pm

Compensation: $57,000 to $62,000 per annum

About Miller Waste Systems:
Founded in 1961, Miller Waste Systems is a proudly Canadian, family-owned company with 65 years of experience providing waste management and diversion services to municipalities, businesses, and industries across Ontario, Nova Scotia, and New Brunswick.

Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable resources from the waste stream.

Miller Waste has been recognized as one of Canada’s Best Managed Companies for 16 consecutive years, a distinction that reflects our commitment to strong leadership, operational excellence, and a culture that values our people.

At Miller Waste, our people are our greatest strength. We provide a safe workplace, competitive compensation, opportunities for advancement, and the chance to build a long-term career with a company that is trusted by the communities it serves.

Summary:
The Parts Coordinator manages purchasing, inventory, and distribution of truck parts to support fleet operations. The role focuses on maintaining accurate stock levels, ensuring cost-effective procurement, and coordinating with vendors and shop staff to keep operations running efficiently.

Responsibilities:
In the position of Parts Coordinator, your responsibilities will include but are not limited to:

• Purchase truck parts, supplies, and maintenance services based on fleet requirements for the Ottawa West shop.
• Request and compare quotes to ensure competitive pricing and on-time delivery.
• Create and process purchase orders using fleet management software; verify order accuracy and charge parts to appropriate work orders.
• Maintain accurate inventory levels through cycle counts, audits, and Min/Max tracking.
• Proactively reorder inventory to prevent stockouts.
• Identify slow-moving or obsolete inventory and recommend adjustments or disposal.
• Ensure all purchasing activity aligns with company policies, pricing guidelines, and compliance standards.
• Ensure proper labeling, organization, and storage of inventory items as per Parts Room Standardization Corporate guidelines.
• Coordinate vendor returns, core exchanges, and manufacturer warranty claims, including tracking, monitoring, and receipt of applicable credits.
• Coordinate with the warranty administrator on parts-related warranty transactions as needed.
• Work closely with fleet managers, technicians, and shop personnel to assess daily and upcoming operational needs.
• Perform monthly inventory reporting.
• Maintain a clean, safe, and organized stockroom environment.
• Coordinate with service shops to schedule repairs or arrange mobile service as needed.
• Operate forklift to load and unload delivery trucks.
• Physically handle and transport parts up to 50 lbs.
• Maintain clear written communication with technicians and team members.
• Provide overtime support or coverage when required.

Competencies & Qualifications:

• Basic knowledge of truck parts and supplies.
• Strong computer skills and proficient in work, excel and outlook.
• Valid G Driver’s Licence.
• Available to work extra hours and holidays when required.
• Strong communication and organizational skills.
• Collaborative team player with strong interpersonal skills.

Posting closing date: This posting will remain active until it has been filled.

This posting is for an existing vacancy. Artificial intelligence is not used in the screening, assessment, or selection of applicants for this position.

We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful. If you feel that you meet most of the company’s needs and that your passion for your work adds value to a growing company, we would still love to hear from you.

Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.

We are committed to providing people with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts.

Miller Waste Systems strives to be an employer of choice. As a proudly Canadian, privately owned and operated Waste Company we have over 65 years’ experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. We provide industry leading work environment and compensation, benefits, and pension programs.