Position Details

Posting #: 32392
Department: Diagnostic Imaging - Administration
Employee Type: Regular, Full Time
If Temporary, Number of Weeks:
Union: Non-Union
Openings Remaining: 1

Schedule

Work Days: Monday to Friday
Time of Day: Days
Shift: 7.5 hour
Shift Start: Hours are subject to change based on operational requirements.
This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Application Dates

Opening Date: 23/09/2025
Closing Date: 30/09/2025 Applications must be received online by 12:00 midnight on the Closing Date

Position Description

POSITION SUMMARY
The Administrative Coordinator provides direct support to the Chief of the Dept/Deputy Chief, Radiologists’ Team, Radiologists’ Team Leaders.
The successful candidate will have proven independent decision-making skills, critical thinking, enthusiasm, team cooperation hospital-wide and at the Academic level. Representing the Department/Hospital/Academic Dept is crucial while utilizing excellent communication skills, resourcefulness, problem-solving and maintaining confidentiality.

QUALIFICATIONS

• Completion of a 2-year post-secondary program in a related field is required
• 5 to 8 years related experience working within a busy health-care sector
• Proven experience with working directly with a team of physicians
• Experience with Physician Recruitment, Credentialing and University Academic Appointment is required
• Proven strong organizational and problem-solving skills, with ability to set own priorities and work with minimal supervision
• Maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions
• Adapting to new and additional procedures as assigned and ability to meet deadlines is crucial

RESPONSIBILITIES

• Administrative support to the Chief/Deputy Chief, Lead Radiologists, Radiologists, Clinical Fellows, Residents and Site Fellowship and Residency Site Supervisor
• Recruitment – responsible to assist in all aspects and tasks involved in recruiting and onboarding new Radiologists and Clinical Fellows, including Hospital & Academic Appointments, Credentialing and CPSO licensing.
• Offboarding Clinical Fellows, Radiologists and Residents as required
• Daily Scheduling – Residents & Clinical Fellows & maintaining rotation, leave, conference statistics.
• Process daily updates to schedules
• Academic Dept of Radiology – Coordinate Visiting Professor Program presented by McMaster University, hosted by St. Joseph’s Healthcare Hamilton
• Update SJHH Faculty Information/Photographs and Clinical Fellowship descriptions as required
• Participate in bi-monthly team huddles with the Academic Chair and City-Wide Site Admins
• Review Academic Appointment and book reviews
• Provide support to SJHH Site Coordinator for the Radiology Residency Program
• Organize/Assist CaRMS Interviews & Academic Half Days
• Annual Golf Day and Graduation Dinner
• Provide support to Residents / Dovetale Training / photos / dept access

St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH*.*

We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.