Executive Assistant to the Vice President, Administration
Top Benefits
About the role
Faculty/Department President's Office Unit President's Office General Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary
Are you an organized, proactive professional ready to take on a key role supporting senior leadership at the University of Regina? Join us as our new (term) Executive Assistant to the Vice President, Administration!
This position plays a vital role in supporting the Vice-President (Administration) and the broader Executive Offices. The Executive Assistant is responsible for managing a wide range of complex administrative tasks, coordinating high-level meetings and communications, and ensuring the efficient operation of the VP’s office. The successful candidate will demonstrate exceptional organizational skills, discretion, and the ability to work in a fast-paced, dynamic environment.
What You’ll Do:
- Strategic management of the Vice-President’s schedule and priorities
- Preparation of briefing materials, correspondence, and presentations
- Coordination of meetings with internal and external stakeholders
- Confidential support for committees and budget processes
- Oversight of travel arrangements, financial reconciliations, and reporting
- Maintenance of websites and administrative records
- Liaison with senior leaders, government officials, and other stakeholders
- Support for awards programs, audits, and special projects
- Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!
Why Join Us?
At the University of Regina, we’re more than just a campus – we’re a community!
Join our team and enjoy:
- Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
- Professional Growth: We support your development, offering opportunities for advancement and learning.
- Work-Life Balance: We value your well-being and know your personal life is most important!
- Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- Innovation Culture: We encourage fresh ideas and innovative thinking.
- Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Contribution Pension Plan, and much more!
If this sounds like the right opportunity for you, we invite you to apply today!
Position Requirements
What You’ll Bring to this Position:
- Completion of a recognized administration course or equivalent
- Minimum of 5–7 years of progressively responsible experience in a senior executive administrative role
- Combination of education and experience may be considered
Skills That Will Ensure Your Success in the Role:
- Experience supporting senior leadership in a post-secondary or similar setting
- Strong knowledge of University governance, policies, and administrative practices
- Superior written and verbal communication skills
- Proven ability to manage multiple priorities with discretion and confidentiality
- Advanced proficiency in office software and email applications
- Demonstrated budgetary acumen and attention to detail
- Ability to build positive relationships across all levels of the University and with external partners
Physical Demands Pay Grade OOS 4 Salary Range $62,971.00 - $94,454.00 Status Term Work Hours Duration (if Term/Temporary) to March 2026 Full-Time/Part-Time Full Time Preference Posting Indigenous People, Visible Minority, Person with a Disability, Woman Target Posting Not Targeted
Additional Information
Contact Information
Job Open Date
11/03/2025
Job Close Date
11/09/2025
Open Until Filled
No
Special Application Instructions
We know imposter syndrome can get in the way, but we truly value diverse perspectives. Don’t hesitate to apply—submit your application today!
Diversity Statement
The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.
About University of Regina
The University of Regina is the leading experience-based learning university in Saskatchewan, located in the province's capital. The preferred institution for more than 16,000 students, the University of Regina is home to 10 faculties, two academic units and approximately two dozen academic departments which have established reputations for excellence and innovative programs leading to bachelor’s, master’s, and doctoral degrees.
With more than 120 undergraduate academic programs and over 80 graduate programs, the University and its federated colleges offer small class sizes, world-class research, and a beautiful campus!
Our alumni – numbering more than 90,000 – contribute to and build our society in Saskatchewan and in Canada. Our history, our accomplishments, and our growth as a university stem from our commitment to working together for the good of our local and global communities.
Executive Assistant to the Vice President, Administration
Top Benefits
About the role
Faculty/Department President's Office Unit President's Office General Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary
Are you an organized, proactive professional ready to take on a key role supporting senior leadership at the University of Regina? Join us as our new (term) Executive Assistant to the Vice President, Administration!
This position plays a vital role in supporting the Vice-President (Administration) and the broader Executive Offices. The Executive Assistant is responsible for managing a wide range of complex administrative tasks, coordinating high-level meetings and communications, and ensuring the efficient operation of the VP’s office. The successful candidate will demonstrate exceptional organizational skills, discretion, and the ability to work in a fast-paced, dynamic environment.
What You’ll Do:
- Strategic management of the Vice-President’s schedule and priorities
- Preparation of briefing materials, correspondence, and presentations
- Coordination of meetings with internal and external stakeholders
- Confidential support for committees and budget processes
- Oversight of travel arrangements, financial reconciliations, and reporting
- Maintenance of websites and administrative records
- Liaison with senior leaders, government officials, and other stakeholders
- Support for awards programs, audits, and special projects
- Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!
Why Join Us?
At the University of Regina, we’re more than just a campus – we’re a community!
Join our team and enjoy:
- Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
- Professional Growth: We support your development, offering opportunities for advancement and learning.
- Work-Life Balance: We value your well-being and know your personal life is most important!
- Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- Innovation Culture: We encourage fresh ideas and innovative thinking.
- Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Contribution Pension Plan, and much more!
If this sounds like the right opportunity for you, we invite you to apply today!
Position Requirements
What You’ll Bring to this Position:
- Completion of a recognized administration course or equivalent
- Minimum of 5–7 years of progressively responsible experience in a senior executive administrative role
- Combination of education and experience may be considered
Skills That Will Ensure Your Success in the Role:
- Experience supporting senior leadership in a post-secondary or similar setting
- Strong knowledge of University governance, policies, and administrative practices
- Superior written and verbal communication skills
- Proven ability to manage multiple priorities with discretion and confidentiality
- Advanced proficiency in office software and email applications
- Demonstrated budgetary acumen and attention to detail
- Ability to build positive relationships across all levels of the University and with external partners
Physical Demands Pay Grade OOS 4 Salary Range $62,971.00 - $94,454.00 Status Term Work Hours Duration (if Term/Temporary) to March 2026 Full-Time/Part-Time Full Time Preference Posting Indigenous People, Visible Minority, Person with a Disability, Woman Target Posting Not Targeted
Additional Information
Contact Information
Job Open Date
11/03/2025
Job Close Date
11/09/2025
Open Until Filled
No
Special Application Instructions
We know imposter syndrome can get in the way, but we truly value diverse perspectives. Don’t hesitate to apply—submit your application today!
Diversity Statement
The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.
About University of Regina
The University of Regina is the leading experience-based learning university in Saskatchewan, located in the province's capital. The preferred institution for more than 16,000 students, the University of Regina is home to 10 faculties, two academic units and approximately two dozen academic departments which have established reputations for excellence and innovative programs leading to bachelor’s, master’s, and doctoral degrees.
With more than 120 undergraduate academic programs and over 80 graduate programs, the University and its federated colleges offer small class sizes, world-class research, and a beautiful campus!
Our alumni – numbering more than 90,000 – contribute to and build our society in Saskatchewan and in Canada. Our history, our accomplishments, and our growth as a university stem from our commitment to working together for the good of our local and global communities.