The United Church of Canada Foundation is seeking an individual to fill the role of Grants and Projects Coordinator on a full time basis (35 hours/week).

About the Foundation

Founded in 2002, The United Church of Canada Foundation exists to foster deep spirituality, bold discipleship, and daring justice by attracting and deploying financial resources in support of the mission of the church. We do this through thoughtful stewardship, generous granting, and strong relationships across the church and beyond.

Through capacity building, convening, and granting, the Foundation supports congregations, ministries, and programs that enrich The United Church of Canada, contribute to a more just planet, and celebrate God’s abundance in the world. Our work is grounded in four integrated priorities that guide all we do: climate justice, support for Communities of Faith, reconciliation with Indigenous peoples, and anti-racism.

With annual revenues of $30–40 million and more than $10 million granted each year, the Foundation plays a meaningful role in resourcing transformative ministry across Canada and around the world. We are a small, collaborative, and mission-driven team, and we are excited to welcome a new colleague to join us in this work.

About the Role

Reporting to the Vice President, Grants and Communications, the Grants and Projects Coordinator is a key member of the Foundation’s team, helping to ensure that financial resources are stewarded and shared in ways that are thoughtful, transparent, and aligned with our mission and values. This role is central to the life of our granting programs, supporting projects that make a real difference in communities of faith and partner organizations.

From welcoming applicants and guiding them through the process, to coordinating review, disbursement, and learning from funded work, the Coordinator supports the full lifecycle of granting. As one of the first points of contact for many people engaging with the Foundation, this role is ideal for someone who enjoys building relationships, bringing clarity to complex processes, and contributing to meaningful, justice-oriented work within The United Church of Canada.

Why This Role Matters: Grantmaking is one of the most visible and tangible ways the Foundation lives out its call to foster deep spirituality, bold discipleship, and daring justice. The Grants and Projects Coordinator helps turn generosity into real-world impact by ensuring that resources are shared with care, clarity, and accountability.

In this role, you will help individuals, congregations, and ministries navigate the granting process with confidence and support. You will contribute to decisions that strengthen communities of faith, advance justice, and support reconciliation and anti-racism work across the church. By coordinating strong processes and gathering meaningful stories of impact, you will help the Foundation learn from its granting, communicate its impact, and steward trust with donors and partners.

This role matters because how we grant is just as important as what we grant. Your work will help ensure that the Foundation’s resources are distributed in ways that are faithful, transparent, and transformative.

Primary Responsibilities

Grant Program Management (40%): Coordinate the opening and closing of grant application periods; Manage application intake, tracking, and documentation; Record and monitor the receipt of gifts of securities related to granting programs; Follow internal review workflows and ensure timelines and deadlines are met; Communicate grant decisions clearly and professionally to applicants; Initiate and monitor the disbursement of grant funds in collaboration with finance staff; Ensure all granting activities comply with Foundation policies and procedures.

**Applicant & Stakeholder Engagement (30%):**Respond to inquiries from individuals, ministries, and organizations regarding the Foundation’s granting and gift fund programs; Provide clear, accessible guidance on eligibility criteria, application processes, and timelines; Build and maintain positive relationships with applicants, grantees, and donors; Represent the Foundation with professionalism, compassion, and clarity in all interactions.

**Administrative & Meeting Support (15%):**Schedule and coordinate grant review committee meetings; Prepare agendas, meeting materials, and applicant summaries; Record accurate meeting minutes and track follow-up actions; Maintain accurate records and databases related to grants and projects; Provide administrative support for other Foundation initiatives as required.

**Impact Reporting & Storytelling (15%):**Collect and review interim and final reports from grant recipients; Identify key outcomes, learnings, and stories of impact from funded projects; Collaborate with the Communications Associate to share grantee stories and insights through reports, donor communications, and other engagement materials

###Qualifications

• Post-secondary education in a relevant field such as nonprofit management, public administration, project management, communications, or a related discipline

• 1–2 years of experience in a similar role, ideally within a foundation, nonprofit, or grant-making environment

• French/English bilingualism is considered an asset

• Strong organizational skills with the ability to manage multiple priorities and deadlines

• Excellent written and verbal communication skills with a warm, professional approach

• Ability to explain complex processes clearly and patiently to diverse audiences

• High level of accuracy and attention to detail in documentation, data entry, and record-keeping

• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort using databases or grant management systems

• Ability to analyze reports and synthesize information into clear summaries and compelling stories

• Strong problem-solving skills and adaptability in a dynamic environment

• Ability to work both independently and collaboratively within a small, mission-driven team

• Demonstrated commitment to equity, inclusion, reconciliation, and social justice

• Ability to maintain confidentiality and exercise sound judgment

• Understanding of, or openness to learning about, the values, structure, and work of The United Church of Canada

###Working Conditions

The United Church of Canada Foundation has adopted a hybrid workplace model, providing flexibility for this position, working both off-site and in the General Council Office of The United Church of Canada, temporarily located at the headquarters of The Presbyterian Church in Canada at 50 Wynford Drive in Toronto, ON.

The incumbent will be provided, for work purposes, use of secure devices and must be available by email, phone, teams or zoom during regular office hours Monday to Friday. Sitting and viewing a computer screen for long periods, keyboarding/using assistive software or devices, intermittent physical activity including sitting, standing and being on the phone for long periods of time will be required. Occasional additional hours may be required.

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, The Foundation will aid employees who request accommodation throughout their employment with us, unless the position is deemed to be a bona fide occupational requirement and/or to the point of undue hardship considering issues of health, safety and cost.

###Compensation

Salary will be based on skills and experience and be in the range of $54,000 to $58,000. Pension and group benefit plans coverage and annual vacation round out this compensation package.

###How to Apply

Interested candidates are invited to submit a resume and cover letter outlining their interest and relevant experience. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The United Church of Canada Foundation is an equal opportunity employer and welcomes applications from all qualified candidates.

###Closing date for applications: April 10, 2026