Admin & Bookkeeping Assistant (ONLY Toronto, Canada based candidates)
About the role
Location: Remote (Toronto, Canada - Only candidates based in Toronto will be considered) Employment Type: Full-Time
Job Summary: We are seeking a highly organized and detail-oriented Admin & Bookkeeping Assistant to support the daily operations of our office. This role combines general administrative support with a strong emphasis on invoicing, bookkeeping, and basic accounting. The ideal candidate is proactive, efficient, and experienced in maintaining accurate financial records while also assisting with a variety of office tasks.
Key Responsibilities: Bookkeeping & Accounting Duties (Primary): Prepare and issue client invoices in a timely and accurate manner. Record day-to-day financial transactions and post journal entries. Reconcile bank statements, credit cards, and other financial accounts. Assist in accounts receivable and accounts payable processes. Monitor and follow up on outstanding invoices. Maintain and update general ledgers and financial records. Support monthly, quarterly, and year-end closing processes. Assist with payroll data entry and reports as needed.
Administrative Duties: Provide general administrative support, including managing phone calls, emails, and other correspondence. Schedule appointments, meetings, and conferences for Executive Partners. Maintain and update company records, databases, and filing systems. Support onboarding of new staff and assist with HR admin tasks. Assist in preparing reports, presentations, and other business documents. Maintain confidentiality of sensitive information. Assist in organizing company events, workshops, and conferences. Support event logistics, including venue selection, catering arrangements, and guest invitations. Contribute to special projects and initiatives as assigned by management. Research and gather information to support decision-making processes. Leverages AI Tools for research, process improvement and problem-solving.
Qualifications: Education: Diploma or degree in Accounting, Business Administration, or related field. Experience: 2+ years in a similar administrative and bookkeeping role. Proficient in accounting software (e.g., QuickBooks). Skilled in Microsoft Office (Excel, Word, PowerPoint, Outlook) and cloud-based tools (e.g., SharePoint). Familiarity with invoicing systems or CRM tools is a plus. Strong organizational and multitasking skills. Excellent attention to detail and accuracy. Ability to work independently and collaboratively.
Not the right fit? Search for Admin & Bookkeeping Assistant jobs in Toronto, Ontario, Canada
About Adonis Partners
APPROACH: We build a partnership with clients to create value while simultaneously training and developing talent to ensure sustained improvement. Our consultants are all experienced industry professionals who know what it takes to deliver bottom-line results.
PURPOSE: We serve our clients by helping them solve their biggest challenges. We believe the world becomes a better place whenever someone learns how to better analyze and solve problems.
PRACTICES that enable us to work in partnership with our clients:
-Let’s solve your problems consistently to achieve operational excellence through CONTINUOUS IMPROVEMENT. -Let’s optimize your workforce holistically in an engaging manner through ORGANIZATIONAL DEVELOPMENT. -Let’s understand your results quickly with an integrated approach through PERFORMANCE INSIGHTS & ANALYTICS. -Let’s automate your processes intelligently so you can focus on value-added work through DIGITAL TRANSFORMATION. -Let’s deliver your commitments realistically with a focus on results through PROJECT MANAGEMENT.
GUIDING PRINCIPLES that define how we engage each day in our work with each other and with our clients:
-We prioritize our efforts in a way to CREATE VALUE that is tangible and measurable for our clients by taking a practical and no-nonsense approach to solving problems. -We love to HELP PEOPLE GROW and improve by sharing our expertise with peers, clients, and our community. -We strive to CONTINUOUSLY LEARN and IMPROVE by using PDCA in our ways of working and by trying things fast with a retrospective approach to learn and pivot quickly. -We aim to be TRANSPARENT in all our interactions by bringing forth opinions and ideas in an honest, constructive manner.
Our RESPONSIBILITY goes beyond the realm of the business world; we maintain a belief in the importance of giving back to the community. We invest greater than 20% of our annual earnings in charitable and socially beneficial programs and organizations.
Similar Jobs
Admin & Bookkeeping Assistant (ONLY Toronto, Canada based candidates)
About the role
Location: Remote (Toronto, Canada - Only candidates based in Toronto will be considered) Employment Type: Full-Time
Job Summary: We are seeking a highly organized and detail-oriented Admin & Bookkeeping Assistant to support the daily operations of our office. This role combines general administrative support with a strong emphasis on invoicing, bookkeeping, and basic accounting. The ideal candidate is proactive, efficient, and experienced in maintaining accurate financial records while also assisting with a variety of office tasks.
Key Responsibilities: Bookkeeping & Accounting Duties (Primary): Prepare and issue client invoices in a timely and accurate manner. Record day-to-day financial transactions and post journal entries. Reconcile bank statements, credit cards, and other financial accounts. Assist in accounts receivable and accounts payable processes. Monitor and follow up on outstanding invoices. Maintain and update general ledgers and financial records. Support monthly, quarterly, and year-end closing processes. Assist with payroll data entry and reports as needed.
Administrative Duties: Provide general administrative support, including managing phone calls, emails, and other correspondence. Schedule appointments, meetings, and conferences for Executive Partners. Maintain and update company records, databases, and filing systems. Support onboarding of new staff and assist with HR admin tasks. Assist in preparing reports, presentations, and other business documents. Maintain confidentiality of sensitive information. Assist in organizing company events, workshops, and conferences. Support event logistics, including venue selection, catering arrangements, and guest invitations. Contribute to special projects and initiatives as assigned by management. Research and gather information to support decision-making processes. Leverages AI Tools for research, process improvement and problem-solving.
Qualifications: Education: Diploma or degree in Accounting, Business Administration, or related field. Experience: 2+ years in a similar administrative and bookkeeping role. Proficient in accounting software (e.g., QuickBooks). Skilled in Microsoft Office (Excel, Word, PowerPoint, Outlook) and cloud-based tools (e.g., SharePoint). Familiarity with invoicing systems or CRM tools is a plus. Strong organizational and multitasking skills. Excellent attention to detail and accuracy. Ability to work independently and collaboratively.
Not the right fit? Search for Admin & Bookkeeping Assistant jobs in Toronto, Ontario, Canada
About Adonis Partners
APPROACH: We build a partnership with clients to create value while simultaneously training and developing talent to ensure sustained improvement. Our consultants are all experienced industry professionals who know what it takes to deliver bottom-line results.
PURPOSE: We serve our clients by helping them solve their biggest challenges. We believe the world becomes a better place whenever someone learns how to better analyze and solve problems.
PRACTICES that enable us to work in partnership with our clients:
-Let’s solve your problems consistently to achieve operational excellence through CONTINUOUS IMPROVEMENT. -Let’s optimize your workforce holistically in an engaging manner through ORGANIZATIONAL DEVELOPMENT. -Let’s understand your results quickly with an integrated approach through PERFORMANCE INSIGHTS & ANALYTICS. -Let’s automate your processes intelligently so you can focus on value-added work through DIGITAL TRANSFORMATION. -Let’s deliver your commitments realistically with a focus on results through PROJECT MANAGEMENT.
GUIDING PRINCIPLES that define how we engage each day in our work with each other and with our clients:
-We prioritize our efforts in a way to CREATE VALUE that is tangible and measurable for our clients by taking a practical and no-nonsense approach to solving problems. -We love to HELP PEOPLE GROW and improve by sharing our expertise with peers, clients, and our community. -We strive to CONTINUOUSLY LEARN and IMPROVE by using PDCA in our ways of working and by trying things fast with a retrospective approach to learn and pivot quickly. -We aim to be TRANSPARENT in all our interactions by bringing forth opinions and ideas in an honest, constructive manner.
Our RESPONSIBILITY goes beyond the realm of the business world; we maintain a belief in the importance of giving back to the community. We invest greater than 20% of our annual earnings in charitable and socially beneficial programs and organizations.