ADS Level 5 - Administrative Assistant - Department of Development and Alumni
About the role
The Department of Development and Alumni Engagement seeks an experienced, highly organized, motivated person with a positive attitude and excellent written and verbal communications skills to serve as Administrative Assistant to the Executive Director and department.
RESPONSIBILITIES:
- First point of contact for the Executive Director's office and be responsible for all support functions of that position
- Support departmental efforts in executing multi-million-dollar fundraising campaigns and related alumni and development processes
- Responsible for budget tracking and reconciliations
- Responsible for composition and preparation of correspondence
- Assist in relationship building for UPEI
- Maintain electronic and historic records
- Cross train with Gift Processor
- Support the overall management and success of the department
QUALIFICATIONS:
- Completion of a recognized post-secondary program in business/office administration with two years related progressive experience or an equivalent combination of education and experience
- Proficiency in Microsoft Office and accuracy in all communications
- Excellent knowledge of grammar and composition
- Excellent organizational abilities
- History of being highly motivated
- History of handling confidential information
- Strong interpersonal skills
- Ability to communicate effectively both orally and in writing
- Ability to work as part of a team
- Ability to quickly acquire knowledge of UPEI and its operations
- Willingness to work some flexible hours to accommodate functions that are the nature of the department's outreach work
- Fundraising and/or volunteer experience is an asset
- Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) designation is considered an asset
- Experience with Raiser's Edge software is considered an asset
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.
ADS Level 5 - Administrative Assistant - Department of Development and Alumni
About the role
The Department of Development and Alumni Engagement seeks an experienced, highly organized, motivated person with a positive attitude and excellent written and verbal communications skills to serve as Administrative Assistant to the Executive Director and department.
RESPONSIBILITIES:
- First point of contact for the Executive Director's office and be responsible for all support functions of that position
- Support departmental efforts in executing multi-million-dollar fundraising campaigns and related alumni and development processes
- Responsible for budget tracking and reconciliations
- Responsible for composition and preparation of correspondence
- Assist in relationship building for UPEI
- Maintain electronic and historic records
- Cross train with Gift Processor
- Support the overall management and success of the department
QUALIFICATIONS:
- Completion of a recognized post-secondary program in business/office administration with two years related progressive experience or an equivalent combination of education and experience
- Proficiency in Microsoft Office and accuracy in all communications
- Excellent knowledge of grammar and composition
- Excellent organizational abilities
- History of being highly motivated
- History of handling confidential information
- Strong interpersonal skills
- Ability to communicate effectively both orally and in writing
- Ability to work as part of a team
- Ability to quickly acquire knowledge of UPEI and its operations
- Willingness to work some flexible hours to accommodate functions that are the nature of the department's outreach work
- Fundraising and/or volunteer experience is an asset
- Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) designation is considered an asset
- Experience with Raiser's Edge software is considered an asset
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.