About the Role

We are looking for a highly organized and detail-oriented Administrative Coordinator to join our team. This position plays an important role in supporting our administrative and sales functions, ensuring day-to-day operations run efficiently while contributing to an exceptional client experience. The ideal candidate is proactive, adaptable, and enjoys creating structure in a fast-paced environment where priorities can change throughout the day.

Responsibilities

Prepare and format client quotations using company templates Complete and distribute project completion reports Coordinate and schedule client appointments by phone Assist with client outreach initiatives and follow-up communications Support the planning and coordination of company events and client appreciation activities Maintain accurate records, files, and documentation Update and maintain CRM records and client information Provide administrative support to the sales and management teams Assist with data entry and document management Monitor shared inboxes and direct inquiries appropriately Perform general administrative duties as required Carry out other duties as assigned

Qualifications

Required Skills & Experience Minimum 2 years of experience in an administrative, customer support, or coordinator role Excellent organizational and time management skills Strong attention to detail and accuracy Ability to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Comfortable communicating with clients by phone and email Proficient in Microsoft Office, including: Excel Word Outlook Teams Ability to work independently while contributing to a collaborative team environment

Preferred Qualifications

Experience supporting a sales or service team Previous experience in a client-facing role Experience using CRM software Experience in a service-based or construction-related industry is considered an asset

What Success Looks Like

The successful candidate is someone who enjoys staying organized, takes initiative, and is dependable. They can anticipate needs, manage competing priorities, and provide consistent administrative support that helps both clients and internal teams succeed.

What We Offer

Competitive salary Opportunities for professional growth and development Supportive and collaborative team environment Company events and team-building activities Extended health The opportunity to make a meaningful impact within a growing organization

Requirements

High school diploma Valid driver's licence Fluent in English (written and verbal)

Schedule & Work Location

Full-time Monday to Friday 7:30 a.m. – 3:30 p.m.

On-site position based in Port Coquitlam, BC