Research Coordinator II GEMINI ( www.geminimedicine.ca ) is a unique big data platform in the Canadian healthcare landscape using advanced methods and analytics to extract and standardize data captured in hospital electronic health records. GEMINI currently holds data on all medical and ICU inpatients from 35+ hospitals across Ontario, linking structured administrative data to rich, granular clinical information extracted from electronic health record systems. GEMINI data are stored within a secure, high-performance computing environment and are used by a large community of clinicians, scientists, and students to support observational research, quality improvement, and artificial intelligence applications. GEMINI is a platform for Ontario hospitals to accelerate research and quality improvement, leading to excellent hospital care.

Our team is seeking a Research Coordinator II to support GEMINI’s large portfolio of research projects and external partnerships. The successful candidate will coordinate several multi-institutional research studies, overseeing activities such as developing research protocols, preparing REB submissions, managing project timelines and deliverables, coordinating stakeholder engagements, and synthesizing research outputs for diverse audiences. This role acts as a central point of contact between internal and external researchers, clinicians, scientific advisors, and data scientists, helping to ensure research projects progress efficiently and collaboratively. The successful candidate will bring strong organizational and communication skills, thrive in a fast-paced research environment, and be comfortable managing multiple priorities simultaneously. This position offers the opportunity to work within a fun and mission-driven team, alongside collaborators from diverse backgrounds to translate complex data into meaningful insights that improve healthcare delivery.

Duties & Responsibilities Due to variable nature of position, this list is to be used as a guide only.

This position includes all of the duties/responsibilities of the Research Coordinator I position, as well as:

Research & Coordination (50%) Coordination of research study activities: Provide day-to-day operational leadership for multi-institutional research studies, managing timelines, resources, deliverables, and study workflows

Assist investigators in the development and implementation of study protocols and related study documents

Prepare, coordinate, and track REB submissions and amendments for research projects

Synthesize and communicate research activities and outputs (e.g., prepare summary reports, executive briefs, slide decks, progress updates)

Support the development, review, and submission of research proposals, grant applications, and manuscripts (e.g., drafting outlines, manage references)

Design and implement project management tools and processes (e.g., workflows, Gantt charts, milestone trackers) to support project management and capacity planning

Identify and implement opportunities to streamline research operations and improve efficiency across the portfolio

Administrative (35%) Coordinate the development and execution of study agreements (e.g., clinical study agreements, data transfer agreements, subgrants) and support related regulatory requirements in collaboration with internal and external stakeholders

Support submission and amendments of project proposals

Coordinate and facilitate meetings with internal and external stakeholders (e.g., support scheduling, prepare agendas, take meeting minutes, follow-up actiosn items)

Develop and maintain training materials, standard operating procedures (SOPs), and operational manuals

Plan and execute research-related and knowledge translation events (e.g., workshops, stakeholder meetings), including logistics, vendor coordination, and communications

Develop and maintain research study budgets and fund transfer schedules, reconcile project expenditures and coordinate financial transaction

Liaise with vendors and institutional offices regarding service agreements, procurement, invoicing, and reimbursements

Team Support (15%) Serve as a primary liaison for the GEMINI operations team

Support staff capacity building: Assist with hiring and onboarding of new staff, researchers, and students

Effectively liaise with investigators and researchers from various research partners, such as, hospitals, research institutes, and universities throughout research studies

Coordinate, train, mentor and delegate tasks to other Research Coordinators

Support team members with other tasks as needed

Performs cross functional and other duties as assigned and/or requested. Responsibilities All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety, and confidentiality. Key accountabilities in this regard include:

Strict compliance with patient/employee confidentiality practices and policies.

Strict compliance with patient/employee safety practices and standards.

Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures.

Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.

Qualifications Undergraduate degree in public health, epidemiology, health research methods, or related discipline and three years of relevant research/program coordination experience in a public sector or academic setting OR demonstrable equivalent combination of specialized education and experience

Demonstrated project planning and coordination skills, particularly for cross-institution research projects with an interdisciplinary team

Strong project planning and organizational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment

Excellent written and verbal communication and presentation skills, with the ability to tailor communication to diverse audiences

Familiarity with research concepts supporting reasonable understanding of scientific manuscripts

Exceptional attention to detail, strong problem-solving skills, and a proactive, resourceful approach

Proficiency with Microsoft Office, Google Suite and Smartsheet applications

Experience using reference management software (e.g. Zotero, Mendeley, etc.)

Demonstrated ability to handle confidential and sensitive information with discretion

Experience in developing content for website or social media platforms an asset

Experience with generative AI tools (e.g., ChatGPT) as an end user is an asset

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.