Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.

##Admin Support (5) - Accounts Payable

Requisition ID: 10984

Hours Per Week: 35

Position: New

FTE: 1

Department: Financial Reporting

No Months Per Year: 12

Position Status: Permanent

Employee Group: Unifor

Rate of Pay:

Posting Closing Date: 3/25/26

The department of Financial Services is seeking an Accounts Payable Assistant to join their team. The job is part of a team that supports the delivery of accounts payable services and the generation of payments on Division-wide basis. The work is driven by results, timelines and efficiency and performed in compliance with Financial Services policies, procedures and guidelines and Public Sector Accounting Standards (PSAS).

RESPONSIBILTIES:

• Process a wide range of Accounts Payable transactions in compliance with policies, legislation, contracts, and PSAS;
• Verify invoices, staff reimbursements, travel claims, and GL coding for accuracy;
• Manage cheque runs, direct deposit files, voids, reissues, adjustments (GST, mileage, currency), and Receiver General submissions;
• Prepare banking files, upload outputs to financial systems (Cayenta, CAFT), and resolve related errors;
• Serve as a primary contact for vendors, government agencies, and division staff regarding payments, inquiries, and issue resolution;
• Maintain AP records, vendor files, credit applications, and ensure proper document retention and archiving;
• Provide support with complex Accounts Payable tasks, including resolving payment issues and clarifying policy or process questions for staff and vendors;
• Support the Supervisor of Accounts Payable and Senior Accounts Payable Assistants with complex payment issues, clarification requests, and escalated Accounts Payable tasks as needed.

QUALIFICATIONS, COMPETENCIES and SKILLS

• Diploma in Office Administration or related field, with three years of relevant experience;
• Strong knowledge of electronic financial systems (including Cayenta), Office 365, Excel, and Outlook;
• Understanding of basic accounting principles, full‑cycle Accounts Payable, 3‑way matching, GST regulations, and financial policies;
• Experience working in a fast‑paced, high‑volume transaction environment;
• Knowledge of FOIP, records management practices, and applicable provincial legislation (e.g., Alberta Education, Alberta Infrastructure, OHS);
• Familiarity with division operations and school programs;
• High accuracy, attention to detail, and strong numerical skills;
• Excellent communication and interpersonal skills with the ability to explain complex AP processes to staff;
• Strong judgment, problem‑solving abilities, and the capacity to manage competing priorities and tight deadlines;
• Ability to work independently, maintain confidentiality, and provide effective client service to staff and vendors;
• Flexibility to work outside core hours when required during peak periods.

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.

As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.