About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Hiring Unit:
Department of Biochemistry
Position Summary:
To assist the Student Affairs Officer and provide administrative support to the Chair of the department:
- Maintain an email distribution list of all members and graduate students of the department, including their location.
- Sends communications on behalf of the department.
- Preparation and submission of Expense Reports (ER). Assist professors requiring help, answer questions and submit ERs on their behalf.
- Books rooms, including McIntyre conference room bookings.
- Assists with organizing departmental events.
- Place food orders for events and prepare orders on McGill MarkerPlace. Maintain inventory.
- Point of contact for Uprint inquiries and issues, as well as purchasing paper supplies via MMP.
- Point of contact for Waste Management, HVAC and Building issues. Assess and redirect inquiries to the appropriate channels.
- Assists with phone and or internet installation. Refer various computer issues to Med IT.
- Greet visitors at the reception. Re-direct visitors, emails and phone calls to the appropriate staff. Distribute departmental information: posters, building notices. Update and post room calendar availability on a regular basis.
- Send, receive and sort mail. Forward to the new addresses, if appropriate. Inform of the reception of the packages. Notify the responsible staff for items needing to be placed in the freezer.
- Assist with administrative matters and departmental events.
- Assist with the Chair’s agenda (setting meetings, answering and redirecting emails, etc).
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4*.*
For a definition of our language proficiency levels, please click
here
.
Minimum Education and Experience:
High School Diploma 1 Year Related Experience
Hourly Salary:
(AMUSE B) $20.00
Estimated Number of Work Hours per Week:
28 (Part time)
Position Start Date:
2025-09-29
Position End Date:
2026-03-28
Deadline to Apply:
2025-09-26
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.
About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Hiring Unit:
Department of Biochemistry
Position Summary:
To assist the Student Affairs Officer and provide administrative support to the Chair of the department:
- Maintain an email distribution list of all members and graduate students of the department, including their location.
- Sends communications on behalf of the department.
- Preparation and submission of Expense Reports (ER). Assist professors requiring help, answer questions and submit ERs on their behalf.
- Books rooms, including McIntyre conference room bookings.
- Assists with organizing departmental events.
- Place food orders for events and prepare orders on McGill MarkerPlace. Maintain inventory.
- Point of contact for Uprint inquiries and issues, as well as purchasing paper supplies via MMP.
- Point of contact for Waste Management, HVAC and Building issues. Assess and redirect inquiries to the appropriate channels.
- Assists with phone and or internet installation. Refer various computer issues to Med IT.
- Greet visitors at the reception. Re-direct visitors, emails and phone calls to the appropriate staff. Distribute departmental information: posters, building notices. Update and post room calendar availability on a regular basis.
- Send, receive and sort mail. Forward to the new addresses, if appropriate. Inform of the reception of the packages. Notify the responsible staff for items needing to be placed in the freezer.
- Assist with administrative matters and departmental events.
- Assist with the Chair’s agenda (setting meetings, answering and redirecting emails, etc).
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4*.*
For a definition of our language proficiency levels, please click
here
.
Minimum Education and Experience:
High School Diploma 1 Year Related Experience
Hourly Salary:
(AMUSE B) $20.00
Estimated Number of Work Hours per Week:
28 (Part time)
Position Start Date:
2025-09-29
Position End Date:
2026-03-28
Deadline to Apply:
2025-09-26
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.