The Law Society of Alberta regulates the legal profession in the public interest by promoting and enforcing a high standard of professional and ethical conduct by Alberta lawyers.

We derive our authority from the Legal Profession Act of Alberta and set out standards through a Code of Conduct and the Rules of the Law Society of Alberta.

While we do not provide legal advice on specific cases, from our unique perspective as the regulator, we actively work with members of the justice system to improve the administration of justice for all Albertans.

By working as an Administrative Assistant, Floater you will have the opportunity to work and meet people from across various departments, by providing administrative support covering desks during short- and long-term absences.

The Administrative Assistant, Floater may be assigned to a variety of departments within our regulatory stream. In this role, you will provide administrative support wherever needed, assisting teams that oversee regulatory processes, assess professional conduct, and address concerns related to the legal profession. Your responsibilities will include supporting department operations and contributing to the effective administration of regulatory activities across multiple areas.

Success in this position requires excellent communication, organizational, time management, interpersonal skills, and strong attention to detail. The work may be assigned on-site in a standard office environment, which involves a combination of computer work and administrative tasks.

Key Accountabilities

Depending on which department you are assigned, your day-to-day responsibilities may include the following:

• Providing administrative support to the assigned department.
• Developing and maintaining professional working relationships with staff, other departments, and internal and external stakeholders.
• Providing file management and organization services for paper and electronic files, including but not limited to: file set up; indexing; removing irrelevant materials; photocopying and/or scanning materials; conducting court searches and/or filings; and performing follow up diarization and maintenance.
• Maintaining diarization systems and databases.
• Preparing, distributing, tracking, and following up on correspondence, including letters using appropriate templates.
• Answering telephone/email inquiries, responding professionally to internal and external stakeholders.
• Assisting in the preparation and distribution of materials prepared by department staff, as required.
• Producing scheduled and ad hoc reports.
• Performing general office duties.
• Carrying out other duties as assigned.

Qualifications

• Administrative Assistant or Legal Assistant diploma or a minimum of 2 years of relevant administrative experience. Equivalencies and/or a combination of experience will be considered.
• Proven ability to work independently and collaboratively within a strong team environment.
• High level of professionalism; excellent communication and interpersonal skills.
• Excellent time management skills, ability to multi-task and prioritize.
• Strong analytical and organizational skills.
• Experience handling confidential and sensitive information.
• Strong research capabilities using internal and external resources.
• Strong writing and grammar skills with the ability to independently draft correspondence and other documents as required.
• Strong attention to detail and high degree of accuracy.
• Proven experience with creating documents and maintaining databases and filing systems.
• Excellent computer skills and comfort level learning new applications and systems.
• Strong knowledge of / experience with relevant computer applications (Word, Outlook, Excel), customer relationship management systems, and web content management systems (SharePoint).
• Experience using Co-Pilot in an administrative setting would be an asset.

What We Offer

• Access to a free onsite gym and tenant lounge.
• Private Reflection Rooms to observe religious or cultural beliefs, meditate or take a mental health break.

This role is open to both full-time and part-time candidates. We encourage you to indicate your availability in your application to help us better understand your preferences and how we can accommodate your schedule.

Additional Information

The Law Society of Alberta values diversity in its workforce and equal access to opportunity. All inquiries and applications will be handled with the highest level of confidentiality