Administrative Assistant
Top Benefits
About the role
Position Summary The Administrative Assistant is responsible for front-line reception, office operations, donor services and data support, event logistics, and direct administrative support to the Executive Director. The ideal candidate is highly organized, detail-oriented, professional, and comfortable managing multiple priorities while contributing to the Foundation’s impact in the community. Please note this position is located in Belleville and the candidate is expected to be in the office at the Belleville General Hospital.
Required
- 3–5 years of progressive administrative or office coordination experience, preferably in a complex, regulated, or mission-driven organization
- Experience supporting senior leadership and/or management teams, including meeting coordination, documentation, and records management
- Strong ability to manage confidential information and competing priorities with professionalism
- Proficiency with Microsoft Word, Outlook, and Excel, as well as database or CRM systems like Raiser’s Edge
Duties Administrative & Executive Support
- Provide high-level administrative support to the Executive Director and Foundation staff
- Coordinate schedules, meetings, travel arrangements, and related logistics
- Prepare and maintain reports, correspondence, presentations, and internal documentation
- Support internal planning, tracking, and follow-up for administrative and operational
initiatives, including funding requests and purchase orders
Donor Services, Data & Stewardship Support
- Serve as the first point of contact for donors, partners, and visitors
- Process in-memory and in-honour donations in Raiser’s Edge, including
acknowledgements, next-of-kin correspondence, and Donor and Memorial Wall updates
- Maintain accurate donor, event, and attendance records, including use of the Raiser’s
Edge Events module
- Assist with stewardship reporting, donor lists, and light direct mail activities
- Support basic data analysis and reporting
- Prepare bi-weekly payroll records and support internal reporting, ensuring data accuracy,
confidentiality, and integrity
Office Operations & Reception
- Oversee front-office operations, including reception coverage and phone and email
inquiries
- Manage incoming and outgoing mail, courier services, and office supply inventory
- Ensure the Foundation office operates efficiently and professionally
Event & Program Support
- Assist with back-end logistics for fundraising events and special initiatives
- Coordinate event materials, communications, and documentation
- Support post-event follow-up, reporting, and volunteer coordination
Why Join Our Team
- Annual Salary: $45,000–$55,000, based on qualifications and experience
- Hours: 8:30 a.m. – 4:30 p.m.
- Professional development is encouraged and supported
- Comprehensive healthcare benefits
- Healthcare of Ontario Pension Plan (HOOPP)
- Be part of a small, collaborative team making a meaningful difference in the local
community
Application Deadline
Rolling acceptance with an anticipated start date of Tuesday, February 17, 2026.
Belleville General Hospital is one of four hospitals within Quinte Health, an integrated system serving a diverse population across a 7,000 square kilometre catchment area. As the fundraising partner for the Belleville General Hospital site, the Belleville General Hospital Foundation supports exceptional, compassionate care by funding leading-edge equipment and expansion projects that benefit patients, families, and the broader community.
The Belleville General Hospital Foundation is currently seeking a permanent, full-time Administrative Assistant to join our operations team. This role is integral to the smooth functioning of the Foundation office and provides administrative, data, event, and executive-level support in a dynamic, mission-driven environment.
Physical Demands Analysis
- Primarily office-based with minimal physical risk
- Periods of deadline-driven work
- Standing for extended periods during events
- Some travel, evening, and weekend work may be required
- Non-smoking and alcohol-free environment
Equal Opportunity We thank all interested candidates for their response, however, only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at 613-969-7400 x2577 or
About Quinte Health
Quinte Health provides a wide range of high quality health care services to 160,000 people living in the 7000 square kilometre region of Prince Edward and Hastings Counties and the southeast portion of Northumberland County.
Care is provided through four hospitals - Belleville General Hospital, North Hastings Hospital, Prince Edward County Memorial Hospital and Trenton Memorial Hospital - and includes four emergency departments, operating rooms at three sites, a rehabilitation day hospital, children's treatment centre, ambulatory care clinics, community mental health programs and a range of diagnostic services. There are inpatient beds for acute medical patients, intensive care, obstetrics, paediatrics, mental health, complex continuing care, rehabilitation and surgery.
Our 1700 staff members, along with 364 professional staff with privileges including doctors, nurse practitioners and mid-wives, provide primary and secondary patient care. Through partnership and innovation, the teams at the four hospitals of Quinte Health provide exceptional health care services to the residents of the area, close to home.
Our vision over the next five years is to foster healthier, more connected people and communities. We will achieve this by working even more closely between our teams, hospitals and partners to provide care as close to home as possible and to help build a stronger health care system for the future. The pandemic has reinforced the value of teamwork and collaboration, and that we are indeed stronger together. Many of the challenges facing hospitals today can only be solved in true partnership.
Our Values: Imagine it's you, Value everyone, Stronger Together, and We all make a difference.
Administrative Assistant
Top Benefits
About the role
Position Summary The Administrative Assistant is responsible for front-line reception, office operations, donor services and data support, event logistics, and direct administrative support to the Executive Director. The ideal candidate is highly organized, detail-oriented, professional, and comfortable managing multiple priorities while contributing to the Foundation’s impact in the community. Please note this position is located in Belleville and the candidate is expected to be in the office at the Belleville General Hospital.
Required
- 3–5 years of progressive administrative or office coordination experience, preferably in a complex, regulated, or mission-driven organization
- Experience supporting senior leadership and/or management teams, including meeting coordination, documentation, and records management
- Strong ability to manage confidential information and competing priorities with professionalism
- Proficiency with Microsoft Word, Outlook, and Excel, as well as database or CRM systems like Raiser’s Edge
Duties Administrative & Executive Support
- Provide high-level administrative support to the Executive Director and Foundation staff
- Coordinate schedules, meetings, travel arrangements, and related logistics
- Prepare and maintain reports, correspondence, presentations, and internal documentation
- Support internal planning, tracking, and follow-up for administrative and operational
initiatives, including funding requests and purchase orders
Donor Services, Data & Stewardship Support
- Serve as the first point of contact for donors, partners, and visitors
- Process in-memory and in-honour donations in Raiser’s Edge, including
acknowledgements, next-of-kin correspondence, and Donor and Memorial Wall updates
- Maintain accurate donor, event, and attendance records, including use of the Raiser’s
Edge Events module
- Assist with stewardship reporting, donor lists, and light direct mail activities
- Support basic data analysis and reporting
- Prepare bi-weekly payroll records and support internal reporting, ensuring data accuracy,
confidentiality, and integrity
Office Operations & Reception
- Oversee front-office operations, including reception coverage and phone and email
inquiries
- Manage incoming and outgoing mail, courier services, and office supply inventory
- Ensure the Foundation office operates efficiently and professionally
Event & Program Support
- Assist with back-end logistics for fundraising events and special initiatives
- Coordinate event materials, communications, and documentation
- Support post-event follow-up, reporting, and volunteer coordination
Why Join Our Team
- Annual Salary: $45,000–$55,000, based on qualifications and experience
- Hours: 8:30 a.m. – 4:30 p.m.
- Professional development is encouraged and supported
- Comprehensive healthcare benefits
- Healthcare of Ontario Pension Plan (HOOPP)
- Be part of a small, collaborative team making a meaningful difference in the local
community
Application Deadline
Rolling acceptance with an anticipated start date of Tuesday, February 17, 2026.
Belleville General Hospital is one of four hospitals within Quinte Health, an integrated system serving a diverse population across a 7,000 square kilometre catchment area. As the fundraising partner for the Belleville General Hospital site, the Belleville General Hospital Foundation supports exceptional, compassionate care by funding leading-edge equipment and expansion projects that benefit patients, families, and the broader community.
The Belleville General Hospital Foundation is currently seeking a permanent, full-time Administrative Assistant to join our operations team. This role is integral to the smooth functioning of the Foundation office and provides administrative, data, event, and executive-level support in a dynamic, mission-driven environment.
Physical Demands Analysis
- Primarily office-based with minimal physical risk
- Periods of deadline-driven work
- Standing for extended periods during events
- Some travel, evening, and weekend work may be required
- Non-smoking and alcohol-free environment
Equal Opportunity We thank all interested candidates for their response, however, only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at 613-969-7400 x2577 or
About Quinte Health
Quinte Health provides a wide range of high quality health care services to 160,000 people living in the 7000 square kilometre region of Prince Edward and Hastings Counties and the southeast portion of Northumberland County.
Care is provided through four hospitals - Belleville General Hospital, North Hastings Hospital, Prince Edward County Memorial Hospital and Trenton Memorial Hospital - and includes four emergency departments, operating rooms at three sites, a rehabilitation day hospital, children's treatment centre, ambulatory care clinics, community mental health programs and a range of diagnostic services. There are inpatient beds for acute medical patients, intensive care, obstetrics, paediatrics, mental health, complex continuing care, rehabilitation and surgery.
Our 1700 staff members, along with 364 professional staff with privileges including doctors, nurse practitioners and mid-wives, provide primary and secondary patient care. Through partnership and innovation, the teams at the four hospitals of Quinte Health provide exceptional health care services to the residents of the area, close to home.
Our vision over the next five years is to foster healthier, more connected people and communities. We will achieve this by working even more closely between our teams, hospitals and partners to provide care as close to home as possible and to help build a stronger health care system for the future. The pandemic has reinforced the value of teamwork and collaboration, and that we are indeed stronger together. Many of the challenges facing hospitals today can only be solved in true partnership.
Our Values: Imagine it's you, Value everyone, Stronger Together, and We all make a difference.