AFL is a leader in the infrastructure landscape, delivering engineering, construction, and field services for critical infrastructure providers across Canada and the U.S. Our highly skilled and experienced professionals design, build, connect, and maintain the critical systems and networks that power modern communities and industries — keeping people, businesses, and services seamlessly connected.

From our roots in telecommunications, where we are recognized as trusted experts with a proven track record of delivering large-scale, end-to-end, high-impact projects for Canada's largest telecommunications providers, to servicing and maintaining water and power meter systems, AFL Network Services ensures critical infrastructure and systems are expertly deployed and maintained.

We are growing and currently looking for a full time Project Administrator.

Responsibilities

• Perform data entry and approval of Daily Production Reports and Extra Work Orders in all ERP systems. Both paper, electronic paper and electronic.
• Prepare weekly Prebilling report for Subcontractor invoicing and validate subcontractor invoices upon receipt.
• Maintain PMO electronic and paper documentation and data storage systems including both archived and active documentation.
• Maintain PMO mailbox for incoming work and notifications that flow into department processes.
• Request corrections to work orders, production reporting and Subcontractor invoicing.
• Perform other administrative and miscellaneous duties as requested, directed or assigned; Work with PMO and field associates, internal departments, and external subcontractors as required.
• Help build and maintain positive relations within the team, organization and Subcontractors.
• Protect organizations’ values by keeping information confidential.
• Enhance organizational reputation by accepting ownership for accomplishing requests and exploring opportunities to add value to job accomplishment; and
• Adhere to and promote the environmental, health & safety policies of AFL

Personal Qualities

• Flexible – open to change and new information and rapidly adapts to changing conditions or unexpected obstacles
• Detail oriented – excellent attention to detail with the ability to follow through on assigned tasks
• Independent - ability to work well under limited supervision
• Analytical Thinking/Problem Solving - capable of complex reasoning analysis
• Results focused – driven to achieve
• Willingness to learn new platforms for administration work
• Interpersonal skills – able to collaborate on projects, maintain effective relationships, and communicate clearly at all levels of the business
• Adaptability - capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously
• Team Player skills - possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times

Qualifications

• 2+ years of work experience in supporting multiple projects and departments
• Experience with Document Management systems such as SharePoint, Sharefile, Eroom
• Proficient in MS Office – specifically Excel, Word, PowerPoint; and Adobe Acrobat Standard
• Strong interpersonal skills with written and verbal fluency in English
• Experience with Microsoft Access is considered an asset

Working Conditions

• Normal office environment with hybrid flexibility
• 40 hours/week, Monday through Friday, hours flexible, core hours 8:30am - 3:30pm
• Some in-field exposure is required as part of training and functions
• Some travel may be required (Limited)

Why AFL? AFL is a global leader in the telecommunications industry, providing cutting-edge network technology and solutions to customers around the world. At AFL, we’re committed to diversity and inclusion, recognizing that our team members’ unique contributions help us provide superior service and create better solutions. We provide best-in-class training to ensure you have everything you need to succeed and grow.

Additional Perks:

• Annual merit increases
• Excellent training and professional development opportunities
• A supportive and diverse team environment
• Opportunity to work in a dynamic, rapidly changing industry.
• RRSP matching plans
• Health, dental, vision and health benefits
• Employee Assistance Programs
• Work Perks

Ready to Join Us? If you’re passionate about data and analytics, have expertise with tools and business acumen with a passion for problem solving and enjoy data drive solutions work, we want to hear from you! AFL offers you the chance to grow your career with a leader in the field while being part of a team that values innovation, safety, and continuous learning.

We welcome diversity and encourage individuals of all backgrounds to apply!

We provide reasonable accommodations for individuals with disabilities. If you need accommodations during the application process, contact NS-Recruitment@AFLglobal.com. We are an equal opportunity employer and value diversity, not discriminating based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability