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Apply By: Tuesday, December 9, 2025 11:59 pm EST

Administrative Assistant - Northern Fire Protection Program (NFPP)

Job ID:

236535

Posting status:

Open

Organization:

Ministry of the Solicitor General

Division:

Office of the Fire Marshal

City:

Thunder Bay

Position(s) language:

English

Job term:

1 Temporary assignment/contract up to 12 months with possible extension

Job code:

08OAD - Office Administration 08

Salary:

$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Make a meaningful impact and help create a safer Ontario for everyone.
Become an Administrative Assistant with the Office of the Fire Marshal and play a key role in maintaining accurate records, tracking correspondence, and supporting vital projects. Your expertise will help ensure our mission to protect lives runs seamlessly.

Who we are:
Since 1916, the Office of the Fire Marshal (OFM) has been dedicated to keeping Ontario residents safe from fire and other public safety hazards. Working closely with Ontario's 427 fire departments and industry partners, the OFM has built a strong reputation for leadership and expertise.

There are 427 fire departments in Ontario, including 380 municipal and 47 Northern Fire Protection Program fire departments.

What we offer:

• Purpose-Driven Work: Contribute to initiatives that protect lives and enhance fire safety across Ontario. Your efforts will have a direct impact on community well-being.
• Professional Growth: Access to learning opportunities, skill development, and career advancement within public service. Learn about the Administrative Career Pathway in Ontario Public Service.

About the job

You will provide a wide range of administrative support services to the Northern Fire Protection Program, including, but not limited to:

• maintain and update administrative processes and contact lists
• coordinate paper flow, track deadlines and conduct follow-ups on requests by the manager
• transcribe and reformat various documents for management
• process and track correspondence, ensuring efficient mail coordination
• maintain/monitor database
• compile information, prepare and/or process reports
• providing research and project support
• track and maintain stock levels for supplies and inventory of assets

What you bring to the team

Mandatory requirements

• You must have a valid Class G driver's licence or equivalent as recognized by the Province of Ontario and the ability to travel.

Administrative skills and experience

You have:

• knowledge of standard office and filing procedures to provide administrative and organizational support
• demonstrated ability/experience providing office administrative
• organizational skills to meet priorities and deadlines, including coordinating with other sections and staff working in multiple locations
• computer skills to create/maintain spreadsheets and databases, and to create reports and general correspondences

Judgement and multi-tasking skills

You can:

• work independently, as well as operate effectively as member of a team.
• deal with confidential, legal and sensitive information within a highly sensitive environment.
• prioritize a variety of competing tasks.

Research and analytical skills

You can:

• research and compile information, explore alternatives and prepare/process reports.
• process and check expense accounts and invoices.
• ensure accuracy and attention to detail.

Communication and interpersonal skills

You have:

• demonstrated communication skills and diplomacy to deal with the public and different client group
• interpersonal skills to provide tactful responses to a wide variety of inquiries from staff and external contacts.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions

• flexible learning and developmental opportunities, including education and mentorship programs

• many employee networks offering support for and education about underrepresented groups

This role comes with a comprehensive compensation and benefits package that includes:

• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services

Additional information:

Apply by:

Tuesday, December 9, 2025 11:59 pm EST

Position details:

• 1 English Temporary, duration up to 12 months, 640 Mountdale Ave, Thunder Bay, North Region, Criminal Record Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Tuesday, November 25, 2025

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• E-SL-236535/25

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together