Reporting directly to the Directors Capital & Treasury and Financial Services, this position will be responsible for tasks that support 2 Directors and their respective teams:

• Provide administrative support for financial and operational activities, including tracking invoices, purchase orders, and approvals

• Coordinate, schedule, and organize meetings, including room bookings, agendas, and follow-up materials

• Prepare, format, and update meeting minutes, presentations, and departmental/organizational documents

• Circulate documents for review and approval; perform filing, scanning, and records management

• Print and distribute Accounts Payable cheques and P-Cards

• Support recruitment and onboarding activities (e.g., interview scheduling, first-day coordination, training logistics)

• Coordinate department and team events

• Respond to and resolve SAP/SRM e-requisition system user inquiries

• Liaise with external vendors (e.g., Grand & Toy) for account setup and issue resolution

• Requisition office supplies and track inventory

• Maintain vacation schedules and prepare weekly timesheets

• Maintain accurate departmental records and data within SAP, SRM, and SharePoint systems

• Identify opportunities to improve administrative processes and support implementation of efficiency initiatives

• Act as a point of contact for internal and external stakeholders on behalf of Finance leadership, as directed

• Provide general administrative support to Directors and Finance leadership

• Perform other related duties as assigned

Qualifications/Skills

• University or College degree/diploma in Business Administration or a related field
• Minimum 3 years of administrative experience in a large organization; experience in finance and/or healthcare is preferred
• Demonstrated experience supporting multiple managers and teams
• Proactive, self-motivated, and highly organized with excellent attention to detail
• Intermediate to advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint, SharePoint; considered an asset)
• An internal skills assessment may be required
• Strong written and verbal communication skills
• Proven experience preparing accurate and professional meeting minutes
• Experience supporting projects such as office moves or renovations is an asset
• Commitment to continuous improvement and process optimization