Position: Executive Assistant - Global Consulting Firm

Location: Downtown Calgary (3 days in office, 2 days remote)

Salary: $80,000 - $90,000 base + bonus + annual salary review

Perks: Employer-paid benefits, RRSP with contribution & matching, generous vacation, holiday closure, wellness allowance, true work-life balance

Job/Posting Type: Permanent / Open Vacancy

Are you an Executive Assistant who loves being closely involved in the business, not just managing a calendar?

Our client, a highly respected global consulting firm, is looking for a dedicated EA to support a senior leader and help drive key initiatives forward.

This is a role for someone who enjoys variety: you'll be the primary support to a busy executive and a key player in coordinating projects, meetings, and client-facing activities. If you're organized, resourceful, and enjoy being the person people rely on to make things happen, this could be a great next step.

What you'll be doing:

• Owning the executive's calendar, inbox, and priorities, ensuring they are always prepared and focused on what matters most.

• Coordinating internal and external meetings, client calls, and presentations, including agendas, materials, and follow-ups.

• Arranging complex travel, itineraries, and accommodations, and managing related expenses and budgets.

• Providing support on strategic projects and business initiatives, including tracking action items and timelines.

• Assisting with executive reports, presentations, and dashboards for leadership and client meetings.

• Supporting culture and engagement efforts such as recognition initiatives, team events, and internal communications.

• Planning and coordinating external events, conferences, and stakeholder engagements, including liaising with vendors and partners.

• Acting as a point of contact for clients and internal stakeholders, ensuring a professional, polished experience.

What you bring:

• 5 + years of experience as an Executive Assistant or in a similar administrative/business support role supporting executives.

• Background in a fast-paced, professional environment (consulting, financial services, professional services, or entrepreneurial/scale-up settings is an asset).

• Strong organizational and project coordination skills - you're comfortable juggling multiple priorities and deadlines.

• Excellent written and verbal communication skills, with a polished, professional presence in client-facing situations.

• High level of discretion, judgment, and attention to detail.

• Post-secondary education in business, administration, or a related field is preferred.

To apply, please send your resume to Christina Cerra at christina.cerra@quantum.ca .

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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