Req ID: 26435

Vacancy Type: Temporary

Number of Positions: 1

Closing Date: 08/08/2025

Job Summary The Human Resources Coordinator (HRC) plays a key administrative role within the HR department by supporting a wide range of HR functions and ensuring the smooth operation of HR processes. Reporting directly to the Manager of the HR Service Hub, the HRC will handle employee documentation related to hiring, terminations, transfers, promotions, and leaves of absence. Additionally, the HRC will provide support to departmental HR teams in recruitment efforts, respond to general HR inquiries, and maintain accurate employee records within the SAP system. The position requires the ability to work effectively in various shifts from 8:00 AM to 6:00 PM.

Duties and Responsibilities

• Prepare and process employee letters and forms related to new hires, terminations, transfers, promotions, leaves of absence, salary adjustments, etc.
• Input data and maintaining integrity of employee information entered in SAP system
• Provide administrative support to departmental HR teams in their recruitment competitions and campaigns (job postings, interview scheduling, updating recruitment tracking system)
• Handle general HR inquiries related to corporate policies and procedures, employee benefits, leave plans, leave of absences, collective agreements,tuition reimbursement, recruitment, etc.
• Prepare HR related correspondences including but not limited to employment and salary verification letters, emails, recruitment status updates
• Maintain employee files, competition documentation and perform employee file reviews as requested
• Conduct maternity/parental leave of absence one-on-one information sessions
• Must maintain an awareness for current trends in Human Resources and keep up to date on applicable legislation and work place policies
• Provide back-up to other HR Coordinators in the unit

Skills And Qualifications

• Secondary school graduation required with additional post-secondary courses in Business Administration or Human Resources preferred
• Human Resources Management certification/diploma will be considered an asset
• Minimum one to three years of progressive human resources administrative experience
• Practical experience using HR systems. SAP and SuccessFactors would be considered an asset
• Intermediate to Advanced skill level using Microsoft Office suite (Word, Excel, Outlook)
• Strong attention to detail, organizational skills and ability to multi-task and prioritize
• Ability to work effectively both independently and in a team environment
• Ability to maintain confidentiality and use good judgement
• Effective verbal and written communication skills
• Demonstrated customer service experience; previous experience responding to HR related inquiries is considered an asset
• May require some light lifting of supplies/materials

Hourly Rate/Salary: $37.96 - $ 50.61 (based on Salary Grade D $69,080 - $92,107)

Hours of Work: 35 Hybrid Work Schedule

Work Location: Civic Centre

Department/Division/Section: CPS/Corporate Services Dept , CPS/HR Division , HR Systems & Support Services

Non-Union/Union: Non Union

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion .

Accommodations The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.