Description

About Us

The Miller Group, a subsidiary of Colas Canada, is a Canadian leader in the construction and maintenance of transportation infrastructure since 1917.

We provide exceptional customer service and operational support using our time-proven construction methods and innovative technologies, alongside the highest quality products and materials.

We leverage our global network to foster positive relationships that make a lasting difference in the communities where we live and work. Whether it is making your commute more efficient, keeping our communities safe, or making remote areas more accessible, at Miller we are proud to Build Greatness in everything we do.

Day in the Life

This role provides essential administrative support to Electrical Operations by sourcing tenders, coordinating bid submissions, and organizing all required documentation. It acts as a central link between operations, vendors, and internal teams to ensure bids are accurate and submitted on time while also supporting day‑to‑day operational needs. By monitoring schedules, labour availability, and material coordination, the role helps maintain smooth workflows and prevents disruptions to labour, equipment, or system activities.

Responsibilities

• Prepare and manage contract documents from project initiation through completion.
• Support bidding processes, ensuring timely submissions and post-award deliverables.
• Handle pre- and post-contract tasks including quantity take-offs, supplier/subcontractor pricing, BOM comparisons, labour/equipment costing, and quotation preparation.
• Manage tender coordination, cost codes, and bid submittal requirements to reduce errors and save time.
• Verify payroll rates and hours weekly, resolving discrepancies with payroll.
• Assist with onboarding/offboarding (new hires, rehires, recalls, layoffs) and track compliance training records.
• Coordinate with HR on safety-related refunds, allowances, WSIB, and insurance compliance.
• Manage purchase orders and project-specific documentation such as shop drawings and material lists.
• Produce required project reports and compliance documentation (QC/QA).
• Liaise with owners, suppliers, engineers, and subcontractors, maintaining organized project correspondence.
• Update and maintain processes, safe work practices, and job procedures.
• Support corporate guidance and costing for tendered contracts.
• Assist Project Managers and Superintendents with project administration and field coordination.
• Manage AR/AP processes, including invoice and PO review.
• Track and organize packing slips, tickets, and procurement records.
• Maintain structured project documentation, reports, and records for project teams.

Qualifications

• Diploma or degree in Construction Management, Civil/Electrical Engineering, Business Administration, or a related field an asset
• 2+ years of experience in construction administration, estimating support, operations coordination, or a similar role within a construction or trades organization.
• Ability to quickly learn and adapt to various software platforms and other technology
• Strong organizational skills with the ability to manage multiple deadlines across pre‑contract, post‑contract, and operations workflows.
• Strong MS Office skills (Excel, Word, Outlook).
• Basic understanding of financial principles and estimating processes.
• Familiarity with reading and interpreting technical drawings.
• Understanding of basic procurement processes and best practices.
• Ability to interpret and understand contractual language.

Compensation Data

Targeting $27-32/hr

Culture

At Miller, we want every employee to feel connected, where creativity and innovation thrive, and your contributions make a real impact. Our supportive and inclusive atmosphere encourages open communication, ensuring every team member feels heard and valued. With a commitment to flexibility, opportunities for professional development, and a shared passion for excellence, we are more than just colleagues – we are a community dedicated to Building Greatness together.

If you are seeking a workplace that values employees, challenges you to reach new heights, and celebrates your achievements, Miller is the place for you. Build your career with us.

The Miller Group does not use artificial intelligence (AI) or any automated decision-making tools to screen, assess, or select applicants during our recruitment and hiring processes. All applications are reviewed and evaluated by qualified personnel (to ensure a fair and human-driven process)

Miller is proud to provide this unique career opportunity, we offer continuous learning, opportunity for growth, and a competitive compensation package. At our core; we are our people. We succeed because we respect our people and invest in their development, safety and well-being. Miller is an equal opportunity employer. We believe that diversity and inclusion are key attributes to building greatness. Miller’s core values of Integrity and Community welcomes everyone, at work and in the community, and our value of Accountability, means that we own our actions, our decisions and our results. As a Miller employee, this will ultimately be your commitment to our inclusive culture.

We will contact candidates selected for an interview. Accommodation for applications with disabilities will be made during the recruitment process when requested.