Top Benefits
Health benefits starting day 1
4 weeks vacation
Remote, hybrid, or in-office options
About the role
SWTCH Energy Inc.12 days ago
Toronto
Senior Level
Top Benefits
Health benefits starting day 1
4 weeks vacation
About the role
Who you are
- 3+ years proven experience as an office manager and/or assistant
- Excellent organizational and multitasking abilities
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite and other relevant software
- Ability to handle sensitive information with confidentiality
- Bachelor's degree in Business Administration or a related field is preferred
- Experience in Human Resources is not required, but nice to have!
What the job involves
- SWTCH Energy Inc is seeking a highly organized and proactive individual to join our team as a part-time Office Manager
- The successful candidate will play a pivotal role in ensuring the smooth operation of our office and supporting the People & Culture team
- This is an exciting opportunity for a detail-oriented professional who thrives in a fast-paced environment and is passionate about contributing to the clean energy revolution
- Reporting to the Head of People & Culture, this role is an on-site position at our office in Etobicoke
- This is a part-time role, with an expectation of 3 days per week, 8 hours each day
- Office Operations Management
- Oversee and manage daily office activities to ensure smooth and efficient operations
- Coordinate and track office supplies and equipment for all employees, ensuring timely ordering and inventory management
- Manage office technology, including computer and software systems, with troubleshooting and maintenance as needed looking for opportunities to save on costs
- Support with company software licenses, including renewals and compliance management
- Maintain and implement office policies and procedures to foster a productive work environment
- Provide technical support for office computers, peripherals, and software applications
- Assist with setup and maintenance of network systems, including ensuring connectivity and security
- Administrative and People & Culture Team Support
- Provide comprehensive administrative support, including drafting correspondence, managing files, and handling confidential information
- Perform general office duties such as data entry, record-keeping, and maintaining a clean and organized workspace
- Support the People & Culture Team as needed with various administrative tasks (offer letters, background checks, onboarding employees, presentations, etc.)
- Event Coordination
- Plan, organize, and coordinate company events, meetings, and team-building activities, including logistical support for hybrid town hall meetings, annual retreat, etc
- Assist in the organization of industry conferences and exhibitions
- Support in booking transportation and accommodation - negotiation of bulk pricing and deals with suppliers
- Communication and Coordination
- Act as the main point of contact for all internal and external communications
- Facilitate effective cross-departmental communication and collaboration
- Handle incoming emails, phone calls, and inquiries with professionalism and discretion
Benefits
- Health benefits starting day 1
- 4 weeks vacation
- Learning & development opportunities
- Remote, hybrid, or in-office working options
- Opportunity to make a significant impact on the culture and values of the company
About SWTCH Energy Inc.
About SWTCH Energy Inc.
Top Benefits
Health benefits starting day 1
4 weeks vacation
Remote, hybrid, or in-office options
About the role
SWTCH Energy Inc.12 days ago
Toronto
Senior Level
Top Benefits
Health benefits starting day 1
4 weeks vacation
About the role
Who you are
- 3+ years proven experience as an office manager and/or assistant
- Excellent organizational and multitasking abilities
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite and other relevant software
- Ability to handle sensitive information with confidentiality
- Bachelor's degree in Business Administration or a related field is preferred
- Experience in Human Resources is not required, but nice to have!
What the job involves
- SWTCH Energy Inc is seeking a highly organized and proactive individual to join our team as a part-time Office Manager
- The successful candidate will play a pivotal role in ensuring the smooth operation of our office and supporting the People & Culture team
- This is an exciting opportunity for a detail-oriented professional who thrives in a fast-paced environment and is passionate about contributing to the clean energy revolution
- Reporting to the Head of People & Culture, this role is an on-site position at our office in Etobicoke
- This is a part-time role, with an expectation of 3 days per week, 8 hours each day
- Office Operations Management
- Oversee and manage daily office activities to ensure smooth and efficient operations
- Coordinate and track office supplies and equipment for all employees, ensuring timely ordering and inventory management
- Manage office technology, including computer and software systems, with troubleshooting and maintenance as needed looking for opportunities to save on costs
- Support with company software licenses, including renewals and compliance management
- Maintain and implement office policies and procedures to foster a productive work environment
- Provide technical support for office computers, peripherals, and software applications
- Assist with setup and maintenance of network systems, including ensuring connectivity and security
- Administrative and People & Culture Team Support
- Provide comprehensive administrative support, including drafting correspondence, managing files, and handling confidential information
- Perform general office duties such as data entry, record-keeping, and maintaining a clean and organized workspace
- Support the People & Culture Team as needed with various administrative tasks (offer letters, background checks, onboarding employees, presentations, etc.)
- Event Coordination
- Plan, organize, and coordinate company events, meetings, and team-building activities, including logistical support for hybrid town hall meetings, annual retreat, etc
- Assist in the organization of industry conferences and exhibitions
- Support in booking transportation and accommodation - negotiation of bulk pricing and deals with suppliers
- Communication and Coordination
- Act as the main point of contact for all internal and external communications
- Facilitate effective cross-departmental communication and collaboration
- Handle incoming emails, phone calls, and inquiries with professionalism and discretion
Benefits
- Health benefits starting day 1
- 4 weeks vacation
- Learning & development opportunities
- Remote, hybrid, or in-office working options
- Opportunity to make a significant impact on the culture and values of the company