Office Assistant and Assistant to the Director of Operations
About the role
Position Summary
We are seeking a professional, organized, and customer-focused Administrative Assistant to provide administrative support while ensuring reception coverage as required. The successful candidate will play a key role in maintaining efficient office operations, providing excellent customer service to visitors and callers, and supporting the firm with a variety of administrative tasks.
Key Responsibilities/Duties
Provide administrative support to the Director of Operations
Manage calendars, schedule meetings, and coordinate appointments. Organize and maintain electronic and paper filing systems. Process incoming and outgoing mail, courier deliveries, and office correspondence. Order and maintain office supplies and equipment. Assist with data entry, record keeping, and database maintenance. Support special projects and perform other administrative duties as assigned. Provide reception coverage during breaks, absences, and peak periods. Greet visitors, clients, and vendors in a professional and courteous manner. Answer, screen, and direct incoming telephone calls. Respond to general inquiries and provide accurate information. Receive and distribute mail, packages, and deliveries. Maintain a clean, organized, and welcoming reception area. Monitor visitor access and follow office security procedures.
Qualifications/Skills
Postsecondary education in Office Administration, Business Administration, or a related field is considered an asset; Minimum 2 years of administrative experience, including front desk or reception responsibilities; Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint); Excellent verbal and written communication skills; Strong organizational and time management skills with the ability to prioritize multiple tasks; Professional, courteous, and customer-service-oriented approach; Ability to work independently and collaboratively within a team; Experience with office equipment and multi-line telephone systems is an asset; Excellent interpersonal and customer service skills;
This position is full time in office, Monday to Friday during regular business hours.
Salary range is $55,000-$60,000.00 per year.
Please forward your resume to: careers@naimarklaw.com
No agencies or recruiters please.
Not the right fit? Search for Office Assistant and Assistant to the Director of Operations jobs in Toronto, Ontario, Canada
About The Law Office Management Association (TLOMA)
Established in 1968, The Law Office Management Association (TLOMA) is a dynamic not-for-profit organization catering to law firm managers and administrators. With a robust membership of over 400 individuals from more than 225 esteemed law firms across Ontario, TLOMA serves as the ultimate hub for professional growth and advancement.
Dedicated to empowering our members, we offer a comprehensive range of resources including education, professional development, ongoing intelligence, networking opportunities, mentorship, and unwavering support. Through TLOMA, individuals have the unique chance to connect with peers from diverse firms, fostering collaboration and knowledge exchange within 5 main sectors of the industry: Finance, Facilities, Human Resources, Marketing and Technology.
TLOMA is committed to keeping its members up to date on the latest trends, insights, products, services, and technologies shaping the Canadian legal landscape. Our annual Compensation Survey and flagship Annual Conference, such as the upcoming event in Niagara Falls on September 25-28, serve as prime examples of our dedication to excellence.
Visit our website below to delve deeper into the wealth of opportunities awaiting you at TLOMA.
Similar Jobs
Office Assistant and Assistant to the Director of Operations
About the role
Position Summary
We are seeking a professional, organized, and customer-focused Administrative Assistant to provide administrative support while ensuring reception coverage as required. The successful candidate will play a key role in maintaining efficient office operations, providing excellent customer service to visitors and callers, and supporting the firm with a variety of administrative tasks.
Key Responsibilities/Duties
Provide administrative support to the Director of Operations
Manage calendars, schedule meetings, and coordinate appointments. Organize and maintain electronic and paper filing systems. Process incoming and outgoing mail, courier deliveries, and office correspondence. Order and maintain office supplies and equipment. Assist with data entry, record keeping, and database maintenance. Support special projects and perform other administrative duties as assigned. Provide reception coverage during breaks, absences, and peak periods. Greet visitors, clients, and vendors in a professional and courteous manner. Answer, screen, and direct incoming telephone calls. Respond to general inquiries and provide accurate information. Receive and distribute mail, packages, and deliveries. Maintain a clean, organized, and welcoming reception area. Monitor visitor access and follow office security procedures.
Qualifications/Skills
Postsecondary education in Office Administration, Business Administration, or a related field is considered an asset; Minimum 2 years of administrative experience, including front desk or reception responsibilities; Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint); Excellent verbal and written communication skills; Strong organizational and time management skills with the ability to prioritize multiple tasks; Professional, courteous, and customer-service-oriented approach; Ability to work independently and collaboratively within a team; Experience with office equipment and multi-line telephone systems is an asset; Excellent interpersonal and customer service skills;
This position is full time in office, Monday to Friday during regular business hours.
Salary range is $55,000-$60,000.00 per year.
Please forward your resume to: careers@naimarklaw.com
No agencies or recruiters please.
Not the right fit? Search for Office Assistant and Assistant to the Director of Operations jobs in Toronto, Ontario, Canada
About The Law Office Management Association (TLOMA)
Established in 1968, The Law Office Management Association (TLOMA) is a dynamic not-for-profit organization catering to law firm managers and administrators. With a robust membership of over 400 individuals from more than 225 esteemed law firms across Ontario, TLOMA serves as the ultimate hub for professional growth and advancement.
Dedicated to empowering our members, we offer a comprehensive range of resources including education, professional development, ongoing intelligence, networking opportunities, mentorship, and unwavering support. Through TLOMA, individuals have the unique chance to connect with peers from diverse firms, fostering collaboration and knowledge exchange within 5 main sectors of the industry: Finance, Facilities, Human Resources, Marketing and Technology.
TLOMA is committed to keeping its members up to date on the latest trends, insights, products, services, and technologies shaping the Canadian legal landscape. Our annual Compensation Survey and flagship Annual Conference, such as the upcoming event in Niagara Falls on September 25-28, serve as prime examples of our dedication to excellence.
Visit our website below to delve deeper into the wealth of opportunities awaiting you at TLOMA.