Coordinator, Cinematheque

Permanent Full-Time

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home — TIFF Lightbox. Our mission is to transform the way people see the world through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity, and fairness by removing physical, social, and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

Coordinator, Cinematheque

• Reporting directly to the Senior Manager, Cinematheque, the Coordinator, Cinematheque is responsible for providing coordination and administrative support for Cinematheque programming and department operations. Responsibilities will include programme administration (with a focus on scheduling and film bookings), year-round database and systems administration, event management, grant reporting, and Festival programming support for TIFF Classics and Cinema Park programmes as applicable. Reporting to the Senior Manager, the Coordinator will collaborate with relevant teams across the organization to ensure exceptional service, support, and administrative processes for internal and external stakeholders.initiatives

RESPONSIBILITIES:

Shall include but not be limited to:

• Administration of seasonal programme and event builds in Artifax including: film list research, arrangement, event, programme, and film format builds
• Daily event management system maintenance including oversight of programming & schedule changes in departmental trackers, orgwide prog list, ticketing build, and website
• Lead monthly film booking research and negotiations with North American distributors, including: all major US and Canadian studios, independent distributors and filmmakers
• Support departmental sign-offs with prioritization on scheduling, film credit information, including: weekly marketing and membership emails, trailer packages, pre-show sign-offs, and monthly programming alerts
• Support with the administration of departmental calendars and team drive data-entry
• Maintain film tracking and other departmental information across key spreadsheets and conduct film and guest research as directed
• Guest-hosting duties as assigned
• Write film notes and programming briefs as required
• Work closely with other internal teams (i.e. Marketing, Communications, Government Relations) to connect programming with audiences
• Provide administrative support for special projects as assigned
• Support Cinematheque programming at Festival as assigned
• Assess ways to improve processes and documentation for better efficiency
• Suggest and contribute to the ideation of programming initiatives, as required

JOB GRADE & SALARY:

• Job Grade 1
• Salary Range $50,000–$57,000

TARGET HIRE DATE:

• October 27, 2025

WORK LOCATION:

• Location: 350 King Street West, Toronto, ON M5V 3X5

MINIMUM REQUIREMENTS:

• 2+ years of experience in arts administration or coordination
• Completion of a degree, diploma, or equivalent in Film Studies; or, currently completing a relevant Film Studies programme an asset
• Previous experience working in entertainment or arts and culture is a strong asset
• Fluency in a second language considered an asset

SKILL:

• Previous programming administration experience an asset
• Excellent interpersonal and communication skills
• Excellent computer and data management skills, project management experience, archival database research, Google Suite, Artifax and Trello
• Experience handling large volumes of data or event management software with accuracy an asset
• Knowledgeable of international cinema and/or with regional or national film industries
• Mature personal judgment with high level of diplomacy and results-oriented professionalism with ability to adapt quickly to change
• Detail and process-oriented with strong organizational skills
• Ability to both work independently and in a team environment
• Ability to maintain broad focus while attending to detail
• Ability to prioritize and meet deadlines with minimal supervision
• Strong critical thinking skills, good judgment and eye towards refining procedures for efficiency
• Creativity to develop innovative solutions
• Commitment to diversity and inclusiveness
• Understanding and commitment to superior stakeholder servicing
• Volunteer and Intern supervision experience an asset

Working Conditions & Physical Requirements:

Ideal work hours are 9:30am–5:30pm, Monday–Friday, with overtime required during busy times such as Festival or programme-launch lead-up. Occasional weekend work will be required.

This is a hybrid role, with the following weekly in-office requirements:

• Minimum 2 days (November to May)
• Minimum 3 days (June to October)
• Full time (during Festival)

HOW TO SUBMIT & APPLICATION DEADLINE:

• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of Monday, October 13 2025.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time. TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to careers@tiff.net.

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net. We strive to provide reasonable accommodations whenever requested.