As an awarded Best Managed Company, Marco stands as a powerhouse in the industry. Our enduring legacy of shaping skylines and communities across Atlantic Canada spans decades, all driven by an unwavering commitment to excellence. We specialize in P-3’s, design-building, construction management, and general contracting for the retail, commercial, recreational, multi-residential, entertainment, health care, educational and light industrial sectors. We compete with national firms at every level while maintaining our Atlantic Canadian values of integrity, teamwork, and commitment to making a meaningful impact. We leverage deep local market knowledge to create projects that are not only impressive but also contribute positively to our communities. Our unwavering commitment extends to our employees as demonstrated through our investments in training, mentorship, and continuous education. A competitive compensation package, employee profit-sharing, a robust corporate wellness program, a vibrant and inclusive work environment, health benefits, RRSP matching and avenues for professional progression further underscore our dedication to our team's well-being and growth. The RoleMarco is currently seeking an Office Administrator to join our Dartmouth, NS, office. Reporting to the President, you’ll be the first point of contact for visitors, manage calls and mail, and provide essential administrative support to our team. From coordinating supplies and vendors to planning meetings, events, and celebrations, you’ll keep our workplace efficient and welcoming. Key Responsibilities include, but are not limited to:

• Welcoming visitors, answering incoming calls, and managing mail and front desk operations
• Providing administrative support, including maintaining records and assisting with onboarding
• Coordinating office supplies, vendor services, maintenance, and internal communications
• Organizing and supporting meetings, events, and team activities
• Reconciling monthly vendor statements to ensure accuracy
• Reviewing and reconciling trade invoices in collaboration with Project Managers and vendors
• Processing daily trade invoices across multiple construction projects
• Collecting and tracking subcontractor documentation required for payment
• Maintaining organized accounting records through scanning and filing
• Following up on outstanding payment certificates to support timely processing
• Assisting with additional accounting and administrative tasks as needed
• Using Jonas and Procore daily to input, review, and manage project and financial data

What You Bring

• Experience in office administration, reception, or executive support
• Excellent communication and interpersonal skills
• Strong organizational skills with the ability to multitask and prioritize
• Proficiency with Microsoft Office Suite and related tools
• A proactive, adaptable, and detail-oriented mindset

Marco Group encourages and embraces a diverse workforce; we love to see candidates applying with varying gender, age, religion, race, ethnicity, cultural background, sexual orientation, languages, and abilities.