Position: Accounting Administrative Clerk

Location: Hamilton, ON

Reporting to: Accounting Department (Sr. Controller)

About Us:

The Queenston Automotive Group is a leading name in the automotive industry, known for our commitment to excellence and customer satisfaction. From modest beginnings, we’ve grown into a thriving enterprise with locations in Hamilton, Burlington, and Guelph, employing over 250 professionals. We proudly sell and service top brands like Chevrolet, Buick, GMC, Honda, Mazda, Nissan, and Infiniti. Our team provides high-quality new and used vehicles and exceptional service.

We foster a supportive, inclusive work environment, with a focus on employee growth through training, career advancement, and a culture of teamwork and innovation.

What we are looking for:

We are seeking a detail-oriented Accounting Administrative Clerk to support daily accounting and administrative operations at our Hamilton location. The ideal candidate is organized, has strong numerical and analytical skills, and thrives in a fast-paced environment. In this role, you will ensure our accounting processes are accurate and timely while handling dealership-specific accounting functions, deal postings, reconciliations, and administrative support for the finance team.

If you take pride in your work, enjoy problem-solving, and want to grow your career in automotive accounting, we would love to hear from you.

Key Responsibilities:

• Deal File Review & Booking

  • Ensure all deal files are complete with required documentation, signatures, deposits, and funding.
  • Book deals in CDK and process sales staff commissions, following up on any missing items with relevant team members.

• Deal Posting & Discrepancy Resolution

  • Post all deals daily, including dealer trades, and resolve cost discrepancies in collaboration with the sales team.

• Rebates, VDR & Reporting

  • Submit and track GM rebate forms, address rejections, and report sold vehicles to GM for accurate incentive application.

• Commissions & Calculations

  • Calculate and revise commissions for sales representatives and F&I managers as needed.

• Financial Support & Data Integrity

  • Support the Regional Controller in maintaining compliance with dealership processes and ensure data accuracy in financial reporting.
  • Reconcile and post daily deposits, review cheques, and address accounting inquiries.

• General Accounting & Administrative Support

  • Assist with month/year-end closings, audits, licensing, lien payouts, dealer trade paperwork, and floorplan payment postings.
  • Maintain organized accounting files and provide timely responses to requests.
  • Perform other duties as assigned by the Senior Controller.

Qualifications:

• Minimum 1-2 years of accounting or bookkeeping experience
• Dealership accounting experience is required
• CDK dealership accounting software experience is required
• Strong computer skills including Microsoft Excel and Word
• High degree of accuracy and attention to detail
• Excellent organizational, time management, and problem-solving skills
• Ability to work effectively in a fast-paced team environment
• Post-secondary education in Accounting, Business Administration, or a related field is an asset

Why Join Us?

• Growth Opportunities: Vast potential for career advancement.
• Competitive Compensation: Attractive salary package.
• Comprehensive Benefits: Semi-flex benefits plan options to support your health and wellbeing
• Training and Development: Extensive support for your professional growth.
• Company Events: Participate in team-building activities and company events.
• Dynamic Workplace: Be part of a team where your contributions truly matter.

To apply, please send your resume and cover letter to hr@queenstonautogroup.com.

In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities, a request for accommodation will be accepted throughout the hiring process.

We are an equal opportunity employer that welcomes all applicants including persons with disabilities, visible minorities, women, and aboriginals. We thank you for your interest, however, only those applicants selected for an interview will be contacted.