(TEMPORARY FULL TIME) SECRETARY - EATING DISORDERS PROGRAM AND INTERGRATED HEALTH SERVICES CLINICS (EDU/EDDT/IHS)
About the role
Job Details
Description JOB DESCRIPTION The Ontario Shores Centre for Mental Health Sciences requires an experienced full time Secretary to provide a range of administrative, secretarial, data analysis, customer service and word processing services to the Adolescent Eating Disorders Program and IHS Clinics. Ontario Shores provides a wide range of specialized, tertiary care mental health programs for inpatients and outpatients.
Key Duties And Responsibilities Responsibilities include (but are not limited to):
- Responding to telephone inquiries, greeting patient/visitors and responding to routine inquiries
- Coordinating and booking appointments, maintaining multiple calendars
- Compiling statistical information and maintaining databases
- Organizing and updating health resources
- Composing and responding to correspondence
- Taking and processing of minutes; ordering of office supplies
- Making travel and accommodations arrangements, filing, sorting mail, updating resource material, photocopying
- Liaising with community agencies and assisting with preparation for projects, workshops or conferences.
Please Note: Although this position is within the Adolescent Eating Disorders Program and Integrated Health Services Clinics, it could assist with specific tasks across Adolescent Services Portfolio.
Requirements
- 3 years secretarial experience in a hospital or medical clinic environment.
- Knowledge of office procedures and guidelines
- Knowledge of Mental Health Act and Public Hospitals Act.
- Basic to Intermediate Microsoft Office Suite computer skills and intranet knowledge.
- Proven ability to work effectively as part of a multidisciplinary team
- Proven excellent interpersonal skills and effective oral/written communication skills.
- Must have excellent grammar, punctuation, spelling and proofreading skills.
- Demonstrated excellent organizational, time management, prioritization, analytical, problem-solving, and conflict resolution skills.
- Demonstrated planning and coordinating abilities.
- Demonstrated ability to work with minimal supervision.
- Ability to perform the physical demands of the position.
- Proven good attendance record with the capability of maintaining this same standard.
- Must be able to work flexible hours occasionally as program needs dictate.
- Secretary/Medical Office Administration Diploma strongly preferred
- Experience with a statistical program such as SPSS is preferred
- Experience with managing web pages preferred
- Experience in a mental health environment that treats adolescents and their families, preferred.
- Experience with Meditech 6.0 strongly preferred
Link to OPSEU Wage Table - This is part of the OPSEU bargaining unit. This is a 12 month Contract. Job Posting Closing: September 10th 2025 at midnight. Please note any job applications after the closing date will not be considered. Qualifications 0" style="display: none;">
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About Ontario Shores Centre for Mental Health Sciences
Ontario Shores Centre for Mental Health Sciences is a leader in mental health care, providing a spectrum of specialized assessments and treatment services for people living with complex mental illness. Patients benefit from a recovery-oriented environment of care, built on compassion, inspiration and hope. Ontario Shores engages in research, education and advocacy initiatives to advance the mental health care system.
(TEMPORARY FULL TIME) SECRETARY - EATING DISORDERS PROGRAM AND INTERGRATED HEALTH SERVICES CLINICS (EDU/EDDT/IHS)
About the role
Job Details
Description JOB DESCRIPTION The Ontario Shores Centre for Mental Health Sciences requires an experienced full time Secretary to provide a range of administrative, secretarial, data analysis, customer service and word processing services to the Adolescent Eating Disorders Program and IHS Clinics. Ontario Shores provides a wide range of specialized, tertiary care mental health programs for inpatients and outpatients.
Key Duties And Responsibilities Responsibilities include (but are not limited to):
- Responding to telephone inquiries, greeting patient/visitors and responding to routine inquiries
- Coordinating and booking appointments, maintaining multiple calendars
- Compiling statistical information and maintaining databases
- Organizing and updating health resources
- Composing and responding to correspondence
- Taking and processing of minutes; ordering of office supplies
- Making travel and accommodations arrangements, filing, sorting mail, updating resource material, photocopying
- Liaising with community agencies and assisting with preparation for projects, workshops or conferences.
Please Note: Although this position is within the Adolescent Eating Disorders Program and Integrated Health Services Clinics, it could assist with specific tasks across Adolescent Services Portfolio.
Requirements
- 3 years secretarial experience in a hospital or medical clinic environment.
- Knowledge of office procedures and guidelines
- Knowledge of Mental Health Act and Public Hospitals Act.
- Basic to Intermediate Microsoft Office Suite computer skills and intranet knowledge.
- Proven ability to work effectively as part of a multidisciplinary team
- Proven excellent interpersonal skills and effective oral/written communication skills.
- Must have excellent grammar, punctuation, spelling and proofreading skills.
- Demonstrated excellent organizational, time management, prioritization, analytical, problem-solving, and conflict resolution skills.
- Demonstrated planning and coordinating abilities.
- Demonstrated ability to work with minimal supervision.
- Ability to perform the physical demands of the position.
- Proven good attendance record with the capability of maintaining this same standard.
- Must be able to work flexible hours occasionally as program needs dictate.
- Secretary/Medical Office Administration Diploma strongly preferred
- Experience with a statistical program such as SPSS is preferred
- Experience with managing web pages preferred
- Experience in a mental health environment that treats adolescents and their families, preferred.
- Experience with Meditech 6.0 strongly preferred
Link to OPSEU Wage Table - This is part of the OPSEU bargaining unit. This is a 12 month Contract. Job Posting Closing: September 10th 2025 at midnight. Please note any job applications after the closing date will not be considered. Qualifications 0" style="display: none;">
Skills 0">
0">
0" style="display: none;">
Behaviors
0">
0">
: 0" style="display: none;">
Motivations
0">
0">
: 0" style="display: none;">
Education
0">
0">
0" style="display: none;">
Experience 0">
0">
0" style="display: none;">
Licenses & Certifications
0">
0">
About Ontario Shores Centre for Mental Health Sciences
Ontario Shores Centre for Mental Health Sciences is a leader in mental health care, providing a spectrum of specialized assessments and treatment services for people living with complex mental illness. Patients benefit from a recovery-oriented environment of care, built on compassion, inspiration and hope. Ontario Shores engages in research, education and advocacy initiatives to advance the mental health care system.