Organizational Unit

University of Victoria -> Office of the Vice-President Indigenous

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

22 October 2025

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$4,551.00 - $4,720.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

Clerk/PB8

Hours of Work

Monday to Friday 8:30am to 4:30pm

Employee Group:

CUPE 951 - Regular

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The Office of Indigenous Academic and Community Engagement (IACE) builds upon the principles and values articulated in the University of Victoria’s strategic documents, including the Strategic Framework, the Indigenous Plan and the Strategic Enrolment Plan. For Indigenous people, these plans make a commitment to education that redresses the historical and continued barriers to accessing and participating in postsecondary education. IACE is committed to building and strengthening respectful relationships with Indigenous communities and organizations locally, provincially, nationally and internationally. For more information about IACE, please visit www.uvic.ca/iace.

IACE strives to create an extraordinary student experience in an academic and culturally responsive environment, where students, staff, faculty and community members experience the university as a welcoming, supportive and safe environment and where Indigenous values, languages and cultures are reflected and respected. IACE provides programs and services for Indigenous UVic students facilitating their successful transition through pre-arrival and arrival orientation programs and events, as well as ongoing supports throughout their academic journey.

Our work is guided by the IACE vision and values: By honouring our ancestors, Elders, families, children and youth, we work together, bring in our good feelings and prepare for the work ahead to advance Indigenous education and cultural resurgence.

Acknowledging both local protocols and the diversity of ways of knowing and being our staff bring to the Office of Indigenous Academic and Community Engagement, we:

• Honour and respect the peoples on whose territory the university stands;
• Support Indigenous students, faculty and staff wellness and success in all our diversity;
• Support the advancement of Indigenous academic programming;
• Support communities and lead the university in enhancing engagement and relationships; and
• Guide the university in processes and projects of decolonization and reconciliation.

In accordance with the university's Preferential or Limited Hiring Policy (HR6110) and pursuant to Section 42 of the BC Human Rights Code, the selection will be limited to members of the following designated group(s). Candidates from the group(s) are encouraged to self-identify.

• Indigenous Peoples

The Office of the Vice-President Indigenous (OVPI) is in the early phases of drafting a policy and developing a process to verify declarations of Indigenous identity, citizenship and membership at UVic where these claims result in material advantages, such as employment in an Indigenous-specific position. While the policy is not in place at this time and will not be retroactively applied, candidates will be required to complete the Indigenous Citizenship Declaration (ICD) process should they apply for, or access, future opportunities resulting in material gain.

For more information about the ICD initiative, please visit the Indigenous Citizenship Declaration website and please feel free to reach out to vpiicd@uvic.ca if you have specific questions or concerns.

Job Summary

Under the supervision of the Associate Director, Indigenous Academic and Community Engagement the First Peoples House (FPH) Administrative Assistant provides reception and administrative services for the Office of Indigenous Academic and Community Engagement and the First Peoples House, and administrative support for the campus-wide Elders’ Voices program.

Job Requirements

Experience:

• 1 - 2 years' of administrative experience in an office environment providing customer service/reception services
• Experience working within Indigenous communities/organizations
• Post-secondary work experience would be an asset
• Equivalent combinations of training and education and/or experience may be considered

Knowledge/Skills/Abilities:

• Knowledge of Indigenous nations' histories and protocols and the impacts of colonial history
• Knowledge of local Coast Salish and BC nations histories, ceremonies and protocols
• Knowledge of local Indigenous community resources
• Knowledge of MS Office, database software such as Access, and file management software such as SharePoint or Connect
• Familiarity with administrative information systems
• Strong ethic of student service
• Strong interpersonal and communications skills
• Consistently demonstrate a warm, compassionate, and calm reception to visitors, despite high volume and working under pressure
• Ability to exercise tact, discretion, good judgment, maintaining confidentiality, initiative and diplomacy regarding cultural, sensitive, and confidential matters when dealing with students, staff, faculty, Indigenous community and general public
• Ability to work independently and within a team environment
• Ability to be flexible and responsive to constituent needs
• Highly service oriented with a willingness to assist in maintaining a client focused environment

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here