Vice-President (Indigenous)

Position number: 37725

Date posted: April 29, 2026

Job details

Assistant to Director - OA5 (AESES)

Existing Regular Continuing Full-Time (Budget Funded)

Full-time:

Yes

Permanent:

Yes

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:

$26.62 to $36.41 per hour ($48,448.40 to $66,266.20 per annum)

Expected Start Date

June 8, 2026

Trial/Probation period:

840 hours worked

For more information please contact: Jill Lambert - jill.lambert@umanitoba.ca

Qualifications

THIS POSITION IS DESIGNATED FOR INDIGENOUS CANDIDATES. APPLICANTS MUST SELF-DECLARE ON THEIR COVER LETTER/RESUME AS INDIGENOUS (FIRST NATION, METIS AND/OR INUIT).

MINIMUM FORMAL EDUCATION/TRAINING REQUIRED:

• Completion of a formal training program in a related discipline from a recognized institute plus four years of directly-related experience.

EXPERIENCE:

• Experience within a post-secondary institution advancing Indigenous education is required.
• Experience in coordinating projects and events and working collaboratively with others is required.
• Previous administrative experience in an academic setting is preferred.
• Experience in collaborating with Indigenous communities and educational institutions is required.
• Strong working knowledge of university policies and procedures, understanding of the relationship between various units and decision-making bodies are strongly preferred.
• Accounting, writing, and editorial experience is strongly preferred.
• Previous experience with Indigenous organization is preferred.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Knowledge of Indigenous cultures, colonization, socio-economic issues, and importance of self-determination is required.

• Strong critical thinking skills are required.

• Synthesizing information, minute taking and prioritizing work is required.

• Strong time management skills are required.

• Proficiency in multi-tasking to meet multiple deadlines is required.

• Attention to detail, and ability to follow instructions is required.

• Superior organizational skills and the ability to anticipate and resolve problems is required.

• Superior ability to prioritize tasks is required.

• Excellent oral and written communication is required.

• Work independently and in a team environment is required.

• High degree of competency with word processing, spreadsheet, presentation, online meeting software, and excel spreadsheets is required.

• Perform all duties with confidentiality and in a professional and diplomatic manner is required.

• A satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

Responsibilities:

Administrative Assistance:

• Responsible for the efficient executive administrative support to the Director of Cultural Integration including, but not limited to:

  • Managing schedules and meetings.
  • Arranging travel.
  • Establish and maintain appropriate files.
  • Process vacation reports.
  • Prepare and process work orders and requisitions.
  • Arrange travel and accommodations for Director and prepare, submit, reconcile and file travel expense claims.
  • Provide administrative support to assist Director to manage overall affairs of the unit.
  • Provide confidential secretarial support to the Cultural Integration department including:
  • Recording and editing meeting Minutes.
  • Following up on business arising from meeting minutes.
  • Organizing and managing event specific meetings
  • Liaise with IT Services to ensure that all computer-related issues are managed in a timely manner.
  • Management of calendar scheduling, including the coordination and prioritization of meetings, and other key events. Organize itineraries, compile, monitor, and distribute materials, and arrange for all associated logistics as required.
  • Act as the administrator for various Indigenous Cultural Integration projects. Responsibilities include: handles meeting scheduling, drafting of agenda, minutes, and follow-up to ensure that all actions and recommendations have been handled.

• Responsible for bookings, scheduling and administrative support for a small team of Elders

• Collect and record data related to Elders activities, assignments and requests.

• Provides information and assistance to entire UM community regarding the processes outlined on the Cultural Integration website for providing honorariums.

• Responsible for room bookings, food services, planning, and set-up for events.

• Assist in the development and distribution of internal and external communications.

• Establishes and maintains appropriate files, forms, records, databases, archival data files and distribution lists.

• Ensures that all forms and materials passed to the Director are complete and accurate, including but not limited to payroll and financial expenses.

• Print and verify all employee payroll authorizations using VIP.

• Process vacation reports for all support staff.

• Prepare and process work orders and requisitions.

• Maintain up-to-date knowledge of systems operations and advise appropriate personnel of problems.

• Order and maintain office supplies.

• Manage Cultural Integration shared calendar.

• Manage bookings and scheduling for Cultural Meeting Space.

• Assisting when necessary, the Indigenous Culture outlook inbox and triaging to appropriate people.

• First point of contact for all Physical plant communications, building maintenance, climate control, and caretaking issues, and at the Sweat Lodge site.

Events:

• Assist the Director of Cultural Integration other team members with coordination of events, sessions, consultations, etc. both online and in-person,
• Responsible for booking rooms, food services, audio-visual, and other event logistics,
• Responsible for the logistical planning of all events including travel arrangements, reimbursement of expenses, agenda development, venue preparation,
• Collaborate with communications team, Director of Cultural Integration on the event communication roll out.
• Assist with coordination of Indigenous Cultural Integration events – provide any aspect of support that is required.
• Assist with coordination of events.
• Participate in the set-up and take-down of events.
• Responsible for the logistical planning for all events including:
  • Travel arrangements for speakers/entertainers and reimbursement of expenses
  • Agenda development and coordination
  • Facility preparation (including venue, liaising with conference/catering, caretaking, a/v, setup etc.)
  • Collaborating with MCO on the event communication rollout process
  • Requesting honorarium payments

Human Resource Support:

• Input, completion, and monitoring of all payroll activities for employees of the Cultural Integration including maintaining records.
• Assist with the preparation of, and electronic submission of job descriptions, circulation of employment opportunities, and scheduling of interviews.
• Prepare, process and track Cultural, employee vacation entitlements, step increase notifications.
• Assist with administrative tasks of hiring, new employee onboarding documents and processes, and arranging all IT support required for Elder new hires.

Financial Support:

• Maintain the operating budget by providing details on expenses, monthly reconciliation of all expenditures, identifying future needs/forecasts and provide reports to the Director.
• Code and submit Requisitions for payment of expenses, petty cash, purchase requisitions and travel forms.
• Process financial statements for university credit cards, concur expense claims.
• Preparation, tracking and reconciliation of honoraria, travel costs, or appropriate remuneration for meeting and event attendees for Indigenous Cultural Integration.
• Assist with and monitor budgets for Indigenous Cultural Integration teams.
• Monitor program budgets and FOAP’s including tracking expenditures, making budget transfers, ensuring expenses are posted to proper departments on a daily basis.
• Assists the Director in the preparation of the annual Strategic Resource Planning exercise.
• Complete a Monthly Operating Report.

Performs other related duties as assigned:

• Work with the Indigenous Cultural Integration to create and maintain a warm and welcoming environment.
• Advise Director on institutional policies and procedures which may unintentionally disadvantage the Indigenous community and make recommendations for change.
• Represent the Indigenous Cultural Integration on various and appropriate institution-wide committees as requested.
• Represent the Indigenous Cultural Integration team at various functions throughout the year, both on and off-campus as requested.
• May be required to perform related duties not exceeding skills and capabilities as required.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.