Job Summary:

For this position, it will be essential for the person to be present at the office from Monday to Friday .

The Office Coordinator reports to the Office Manager and is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. They will also assist in the coordination and execution of company events held in and outside of the Studio. In addition, this position is responsible for creating the best experience for clients and guests when visiting the Studio.

Responsibilities:

• Act as Receptionist when needed: Answering calls, taking messages, redirecting calls, and greeting visitors.
• Sort and distribute incoming mail. Manage outgoing mail.
• Organize office operations and procedures.
• Maintain office & kitchen supply inventory.
• Supervise and train the Studio Runners.
• Order and set up catering for clients and guests when needed.
• Check in with clients regularly throughout the day to ensure they have a positive experience.
• Check the aesthetic aspect of the front of the Studio, conference rooms and community spaces each morning and throughout the day.
• Store runs for supplies when necessary.
• Enter purchase receipts in our system.
• Assist with the prep and set up of internal and external social events.
• Assist the Office Manager with any other projects as needed.
• Provide in-house barista service to employees and guests.

Qualifications:

• High School Diploma or equivalent
• 2+ years of office experience
• Proficiency with office software such as MS Office or Google Docs
• Must be bilingual in French and English
• Knowledge of standard office equipment
• Always friendly disposition and a “yes” attitude
• Friendly yet professional communication skills
• Able to multi-task and prioritize
• Able to thrive in a high pressure, deadline-oriented environment
• Enjoy working in teams
• Able to follow directions well

This job description is not meant to be all inclusive. Employees may be required to perform other duties to meet the ongoing needs of the organization.

Please note that Canadian citizens or permanent residents of Canada will be treated in priority.

Only the selected candidates will be contacted. Please note that you may be asked to provide references.

Professional references may be requested.