Program Administrator, Community and International Education
About the role
This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position has a term length of 2 years.
Location- This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
Reporting to the Director, Community & International Education, the Program Administrator provides comprehensive administrative support to the Faculty’s operations related to the Alberta International School (AIS) of Recreation, Sport, and Tourism at Beijing Sport University, as well as the Community and International Education Office. This role supports a wide range of administrative processes, including HR, IT, finance, facilities, and other operational functions connected to AIS. The administrator assists faculty and staff in navigating Central Service Hubs and liaising with the AIS Campus Bureau, providing guidance on accessing institutional services and ensuring processes move forward efficiently.
The Program Administrator coordinates and supports all AIS meetings, including scheduling, agenda preparation, tracking action items, monitoring task accountability, and ensuring deadlines and timelines are met. This includes organizing and documenting regular AIS Zoom meetings with instructors and staff located in Hainan.
In addition, the position provides administrative support to the Community and International Education Office, including coordination of the International Summer School Program, support for international partnership initiatives, and support for Graduate Certificate programs. The role also includes maintaining and updating website content, reviewing project progress and supporting micro-credential initiatives, and performing other related duties as assigned.
Ranked among the world’s top 10 in sports-related disciplines (QS World Rankings 2017–2019), the Faculty of Kinesiology, Sport, and Recreation excels in diverse areas including sport science, exercise physiology, health, tourism, rehabilitation, and recreation management. For more than 50 years, the faculty has advanced community health and quality of life through its research, teaching, and outreach.
Reporting to the Director, Community & International Education, the Program Administrator provides comprehensive administrative support to the Faculty’s operations related to the Alberta International School (AIS) of Recreation, Sport, and Tourism at Beijing Sport University, as well as the Community and International Education Office. This role supports a wide range of administrative processes, including HR, IT, finance, facilities, and other operational functions connected to AIS. The administrator assists faculty and staff in navigating Central Service Hubs and liaising with the AIS Campus Bureau, providing guidance on accessing institutional services and ensuring processes move forward efficiently.
The Program Administrator coordinates and supports all AIS meetings, including scheduling, agenda preparation, tracking action items, monitoring task accountability, and ensuring deadlines and timelines are met. This includes organizing and documenting regular AIS Zoom meetings with instructors and staff located in Hainan.
In addition, the position provides administrative support to the Community and International Education Office, including coordination of the International Summer School Program, support for international partnership initiatives, and support for Graduate Certificate programs. The role also includes maintaining and updating website content, reviewing project progress and supporting micro-credential initiatives, and performing other related duties as assigned.
- Post-secondary degree is required, preferably in Kinesiology, Business, or other related degree areas.
- Minimum of 3-5 years of administrative experience preferably in a post-secondary environment.
- Ability to work independently while functioning in a larger team setting, working collaboratively with staff and faculty members. In addition, must possess the ability to shift priorities and work under the direction of multiple areas/leads.
- Exceptional Customer Service skills and a strong commitment to professionalism are required.
- Demonstrated ability to maintain confidentiality when working with highly sensitive information.
- Exceptional interpersonal, communication (oral and written), and problem-solving skills required.
- Must be well organized and a proactive self-starter. Proven ability to demonstrate exceptional attention to detail.
- Must be willing to work outside standard hours to accommodate the time difference between Edmonton and Hainan as well as other international and after-hours events.
- Must possess a valid Alberta Class 5 (non-GDL) driver’s license.
- Must be able to provide a recent copy of a three-year driver’s abstract with no more than six (6) demerits and/or two (2) moving violations within the last two years.
- Ability to lift 30lbs repetitively.
Preferred Qualifications:
- Knowledge of the academic policies and procedures of both the Faculty and the University of Alberta is an asset.
- Proficiency in the use of Excel, Word, and Google Suite, familiarity with database management is an asset
Application Instructions
Click "Apply Now" to submit your resume and cover letter.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package*.*
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
About University of Alberta
The University of Alberta is one of Canada’s top teaching and research universities, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering, and health sciences. Home to more than 39,000 students and 15,000 faculty and staff, the university has an annual budget of $1.7 billion and attracts nearly $450 million in sponsored research revenue. The U of A offers close to 400 rigorous undergraduate, graduate, and professional programs in 18 faculties on five campuses. The university has more than 250,000 alumni worldwide.
The university and its people remain dedicated to the promise made in 1908 by founding president Henry Marshall Tory that knowledge shall be used for “uplifting the whole people."
Similar jobs you might like
Program Administrator, Community and International Education
About the role
This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position has a term length of 2 years.
Location- This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
Reporting to the Director, Community & International Education, the Program Administrator provides comprehensive administrative support to the Faculty’s operations related to the Alberta International School (AIS) of Recreation, Sport, and Tourism at Beijing Sport University, as well as the Community and International Education Office. This role supports a wide range of administrative processes, including HR, IT, finance, facilities, and other operational functions connected to AIS. The administrator assists faculty and staff in navigating Central Service Hubs and liaising with the AIS Campus Bureau, providing guidance on accessing institutional services and ensuring processes move forward efficiently.
The Program Administrator coordinates and supports all AIS meetings, including scheduling, agenda preparation, tracking action items, monitoring task accountability, and ensuring deadlines and timelines are met. This includes organizing and documenting regular AIS Zoom meetings with instructors and staff located in Hainan.
In addition, the position provides administrative support to the Community and International Education Office, including coordination of the International Summer School Program, support for international partnership initiatives, and support for Graduate Certificate programs. The role also includes maintaining and updating website content, reviewing project progress and supporting micro-credential initiatives, and performing other related duties as assigned.
Ranked among the world’s top 10 in sports-related disciplines (QS World Rankings 2017–2019), the Faculty of Kinesiology, Sport, and Recreation excels in diverse areas including sport science, exercise physiology, health, tourism, rehabilitation, and recreation management. For more than 50 years, the faculty has advanced community health and quality of life through its research, teaching, and outreach.
Reporting to the Director, Community & International Education, the Program Administrator provides comprehensive administrative support to the Faculty’s operations related to the Alberta International School (AIS) of Recreation, Sport, and Tourism at Beijing Sport University, as well as the Community and International Education Office. This role supports a wide range of administrative processes, including HR, IT, finance, facilities, and other operational functions connected to AIS. The administrator assists faculty and staff in navigating Central Service Hubs and liaising with the AIS Campus Bureau, providing guidance on accessing institutional services and ensuring processes move forward efficiently.
The Program Administrator coordinates and supports all AIS meetings, including scheduling, agenda preparation, tracking action items, monitoring task accountability, and ensuring deadlines and timelines are met. This includes organizing and documenting regular AIS Zoom meetings with instructors and staff located in Hainan.
In addition, the position provides administrative support to the Community and International Education Office, including coordination of the International Summer School Program, support for international partnership initiatives, and support for Graduate Certificate programs. The role also includes maintaining and updating website content, reviewing project progress and supporting micro-credential initiatives, and performing other related duties as assigned.
- Post-secondary degree is required, preferably in Kinesiology, Business, or other related degree areas.
- Minimum of 3-5 years of administrative experience preferably in a post-secondary environment.
- Ability to work independently while functioning in a larger team setting, working collaboratively with staff and faculty members. In addition, must possess the ability to shift priorities and work under the direction of multiple areas/leads.
- Exceptional Customer Service skills and a strong commitment to professionalism are required.
- Demonstrated ability to maintain confidentiality when working with highly sensitive information.
- Exceptional interpersonal, communication (oral and written), and problem-solving skills required.
- Must be well organized and a proactive self-starter. Proven ability to demonstrate exceptional attention to detail.
- Must be willing to work outside standard hours to accommodate the time difference between Edmonton and Hainan as well as other international and after-hours events.
- Must possess a valid Alberta Class 5 (non-GDL) driver’s license.
- Must be able to provide a recent copy of a three-year driver’s abstract with no more than six (6) demerits and/or two (2) moving violations within the last two years.
- Ability to lift 30lbs repetitively.
Preferred Qualifications:
- Knowledge of the academic policies and procedures of both the Faculty and the University of Alberta is an asset.
- Proficiency in the use of Excel, Word, and Google Suite, familiarity with database management is an asset
Application Instructions
Click "Apply Now" to submit your resume and cover letter.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package*.*
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
About University of Alberta
The University of Alberta is one of Canada’s top teaching and research universities, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering, and health sciences. Home to more than 39,000 students and 15,000 faculty and staff, the university has an annual budget of $1.7 billion and attracts nearly $450 million in sponsored research revenue. The U of A offers close to 400 rigorous undergraduate, graduate, and professional programs in 18 faculties on five campuses. The university has more than 250,000 alumni worldwide.
The university and its people remain dedicated to the promise made in 1908 by founding president Henry Marshall Tory that knowledge shall be used for “uplifting the whole people."