Markham Corporate – Contract Administrator

Location: Markham, ON (onsite)

Position Type: Full Time - Permanent

Reporting: Chief Financial Officer

Start Date: As Soon As Possible

Hours: Monday to Friday, 8:00am – 5:00pm

Compensation: $95,000 - $105,000 per annum

About Miller Waste Systems:
Miller Waste Systems Inc. has been in operation since 1961. As a proudly Canadian, privately owned and operated Waste Company, Miller Waste is a leader in waste management and diversion, providing governments and industries with a wide range of services in the province of Ontario, Nova Scotia, New Brunswick, and Manitoba, and currently operates out of more than 30 locations.

Our people are our number one asset and together we are working towards achieving our vision to be the most trusted, most operationally excellent integrated waste provider in North America.

Join us and become a part of the Miller Waste team and be a part of something great, where you can make a difference.

Summary:
The Contract Administrator plays a critical role in supporting the successful execution and ongoing management of new municipal and commercial contracts within the waste management industry. This position is responsible for drafting, reviewing, negotiating, and administering contracts related to collection, processing, disposal, and related services. The Contract Administrator ensures compliance with contractual obligations, mitigates risk, and acts as a key liaison between internal stakeholders and clients during contract implementation and execution phases.

Responsibilities:

• Contract Administration & Compliance
• Maintain an accurate repository of contracts, amendments, service schedules, and related documentation.
• Track and manage key contract milestones, reporting requirements, renewal dates, and performance metrics.
• Monitor compliance with service level agreements (SLAs), regulatory requirements (e.g., Ministry of the Environment), and internal policies.
• Provide early identification of risks, non-performance, or scope change issues, and coordinate resolution with relevant teams.
• Operational Support
• Work with operations, fleet, finance, and procurement teams to ensure contract terms are embedded into business processes.
• Assist in preparing client reporting packages, changing order documentation, and pricing adjustments tied to CPI or fuel indices.
• Coordinate responses to client inquiries, audits, and contractual obligations.
• Process Improvement & Reporting
• Assist in standardizing contract templates and developing procedures to support growth in contract volume.
• Provide input into continuous improvement of contract onboarding and governance frameworks.
• Generate contract-related reports and summaries for senior management and operational leads.

Competencies & Qualifications:

• Bachelor’s degree in Business, Law, Public Administration, or a related field; paralegal certificate or JD is considered an asset.
• Minimum 3–5 years of experience in contract administration or procurement, preferably in waste management, construction, or public infrastructure services.
• Working knowledge of municipal procurement processes, public tendering, and contract law.
• Strong organizational and analytical skills with high attention to detail.
• Effective communication skills and the ability to collaborate across functional teams and with external stakeholders.
• Proficiency in Microsoft Office; experience with contract management software (e.g., Concord, Cobblestone, DocuSign CLM) is a plus.
• Ability to manage multiple contracts in a fast-paced, deadline-driven environment.

Preferred Experience:

• Involvement with large-scale municipal service contracts or RFP-based agreements.
• Experience supporting operations during service startup for new contracts.
• Understanding of cost structures in waste hauling, recycling, processing, and landfill operations.

Posting closing date: This posting will remain active until it has been filled.

We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful. If you feel that you meet most of the company’s needs and that your passion for your work adds value to a growing company, we would still love to hear from you.

Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.

We are committed to providing person with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts.

Miller Waste Systems strives to be an employer of choice. As a proudly Canadian, privately owned and operated Waste Company we have over 60 years’ experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. We provide industry leading work environment and compensation, benefits, and pension programs.