Date: August 13, 2025

Job Title: Assistant, Facilities

Type: Contract

Start Date: ASAP

End Date: September 24, 2026 (with potential for extension)

Reports to: Director, Programs Administration & Facilities

Compensation: $40,000 per year

Hours of Work:

Monday through Thursday (34 hours per week with flexible start times)

Application Deadline: August 28, 2025

Location: Canadian Film Centre, 2489 Bayview Avenue

About the CFC:

The Canadian Film Centre (CFC) is a charitable, cultural organization that drives the future of Canadian storytelling. Our intensive, hands-on programs in film, television and entertainment technologies empower, shape and advance opportunities for Canadian creators and entrepreneurs working in screen-based industries. Learn more at cfccreates.com.

What We Offer:

• Compressed 34-hour work week over 4 days

• Cell phone allowance

• Dental and Health benefits after 6 months of service

• RRSP Matching Plan after 2 years of service

• A diverse and inclusive workplace

• Paid winter closure (2 weeks)

• A beautiful eight-acre estate in the city to call your workplace

• The opportunity to work with up-and-coming film and tv industry professionals

Job Summary:

Working as a member of the Facilities team, this full-time employee plays an integral role in supporting and assisting with the day-to-day responsibilities related to the management, use and upkeep of the CFC grounds and buildings. The Facilities Assistant is also responsible for supporting the Facilities team in a variety of administrative tasks. The role also includes collaborating with other CFC departments to set up spaces for meetings, programs sessions, and events. This position requires knowledge of health and safety best practices, good communication skills and familiarity with Microsoft Office. All responsibilities are to be completed in cooperation and communication with the Coordinator, Facilities and the Director, Programs Administration & Facilities.

Responsibilities:

1. Building & Grounds Maintenance:

• Complete daily checklists for facility operations.

• Perform minor drywall repairs and painting (interior and exterior), coordinating with the Facilities Coordinator.

• Clean carpets, furniture, and windows (interior once per year, exterior first-floor windows at least once per year).

• Carry out minor electrical repairs, including replacing light bulbs, switches, and outlets.

• Handle minor plumbing repairs, such as replacing water filters, fixing leaks, and unclogging drains.

• Ensure buildings and grounds are free of litter, garbage bins are closed, and snow/ice are cleared from walkways and entrances.

• Maintain smoking stations by ensuring proper disposal of waste and placement away from buildings.

2. Health & Safety:

• Actively participate in the Health & Safety Committee.

• Perform monthly safety inspections of building interiors and grounds, reporting concerns to the committee.

• Address safety hazards as directed by the committee.

• Ensure storage areas are clean, organized, and comply with H&S guidelines.

• Organize and facilitate fire safety inspections (annual and monthly), including checking fire extinguishers, alarms, emergency lighting, exits, and hydrants.

• Coordinate fire panel inspections and testing by SafeTech.

3. Liaise with External Contractors:

• Oversee and ensure the quality of cleaning, landscaping, plumbing, HVAC, and snow removal services.

• Monitor contractor work, report deficiencies, and provide access to work areas.

• Ensure contractors submit work reports for completed jobs, shared with the Facilities team.

4. Facility Service Requirements:

• Assist with setup and takedown for internal/external events, meetings, and sessions, including programs, grad events, and board meetings.

• Ensure meeting rooms are properly set up per departmental specifications.

• Support the Production team during film shoots, including setup and strike.

• Help with office moves, reconfigurations, and setting up desks for new hires.

• Move office furniture and boxes as requested.

5. Security System Management:

• Issue keys/fobs/security codes for new staff using the Kantech system and Alarm.com; provide training and instructions.

• Program fobs for residents per Programs staff instructions.

• Provide building access to staff, residents, and guests as needed.

• Respond promptly to any alarm alerts and resolve issues.

6. Emergency Response Assistance:

• Help address facility-related emergencies (e.g., plumbing, HVAC, security issues).

• Communicate with Facilities staff to arrange necessary service calls.

7. Inventory & Supplies Management:

• Keep track of tools and supplies, maintaining an organized inventory.

• Operate the tractor when needed, ensuring it’s in good working condition.

• Maintain a list of furniture (e.g., desks, chairs) for meeting rooms.

• Order supplies and update inventory regularly.

8. Administrative Duties:

• Dispose of old furniture and equipment as directed.

• Maintain positive relationships with staff, residents, and guests.

• Participate in weekly departmental meetings, taking minutes and distributing them afterward.

Required Qualifications:

• Strong team player with the ability to work independently.

• Skilled in multitasking with attention to detail in a fast-paced environment.

• Excellent written and verbal communication skills.

• Self-motivated with strong problem-solving abilities.

• Ability to organize, prioritize, and follow through on a variety of tasks.

• Proficient with hand/power tools and comfortable lifting up to 50 lbs.

• Familiarity with health & safety regulations and building codes is a plus.

• Comfortable using Microsoft Word, Excel, and Outlook.

Interested candidates should submit a cover letter and resume (PDF Format) to https://canadianfilmcentre.bamboohr.com/careers by August 28, 2025 at 5 pm EST and indicate “Assistant, Facilities” in the subject line.

The CFC is committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We encourage interested applicants from all backgrounds to apply, including those that may not have all of the requested qualifications. We strive for equity in our policies and practices and are committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at hr@cfccreates.com.

We thank all interested applicants; however, only qualified candidates will be contacted. No telephone calls, please.