About the role

We are looking for an Administrative Support Agent to join our growing team!

What you will do:

• Assist the material resources team in their various tasks, including:

  • Administrative aspects such as email tracking and dispatch, shipment of documents, material or correspondence, order tracking, data entry, filing, organization, material or supply requests, creating and tracking tickets/requests with the building manager, etc.

  • Reception aspects such as welcoming various visitors and handling their requests (access card requests, various requests to guide them, etc.)

  • Security and Health-Safety aspects such as updating files

  • Event and communication aspects such as assisting the team in coordinating meetings, memos, etc.

  • Sustainability of spaces aspects such as participating in floor tours, rearranging chairs, etc.

• Manage correspondence and ensure the quality and accuracy of information.

• Transcribe data from documents or databases following our procedures.

• Respond to a variety of requests.

• Support projects or new initiatives upon request.

• Assist the team and receive instructions and guidance from them.

What you will bring:

• Administrative technician or equivalent combination of education and experience.

• Minimum of 2 years of experience in an office environment.

• Excellent customer service and relationship-building skills.

• Highly organized and able to manage workflow effectively without continuous supervision.

• Team spirit and positive attitude.

• Ability and willingness to learn to grow within the team.

• Proficiency in MS Office (Word, Excel, and PowerPoint).

• No work experience in Canada required, but must have authorization to work in Canada.

• This position requires on-site presence at our Laval office (600 Rue Lucien-Paiement).

• For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country.