Part-Time Operations Administrative Assistant
About the role
Join a company that believes in Making Today Great! Work for a Premier Retirement Community and employer in Toronto! Be a part of a team that shares a passion for making a positive impact-see why we are Happier Here™! Location: Remote (occasional in-person meetings at Head Office-3845 Bathurst Street, North York) Schedule: Monday to Friday, 8:30 AM – 11:30 AM (3 hours/day) Employment Type: Part-Time
About the Opportunity
V!VA Retirement Communities is seeking a detail-oriented and proactive Operations Administrative Assistant to support our Home Office Operations team. This part-time role is ideal for a collaborative, organized, and people-focused professional with a passion for seniors housing and operational excellence. While primarily remote, occasional visits to our Head Office may be required.
What You’ll Do
As a key member of our purpose-driven team, you will:
- Provide administrative support to the Vice President, Community Experience, and Operations leaders
- Manage calendars, coordinate meetings, and assist with travel arrangements
- Prepare reports, menus, contact lists, and other operational documents
- Organize and maintain digital files and network drives
- Assist with planning meetings, booking venues, and coordinating logistics
- Create and distribute agendas and meeting minutes
- Support cross-functional projects and initiatives
What You’ll Bring
- Minimum 3 years of administrative or office experience
- Post-secondary education in Business, Communications, or a related field (preferred)
- Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)
- Experience with document management systems (e.g., SharePoint, Teams)
- Strong written and verbal communication skills
- Excellent time management and organizational abilities
- Ability to work independently and manage multiple priorities
- Valid driver’s license and access to a vehicle
Why Join V!VA?
At V!VA, you’ll make a meaningful impact while working in a collaborative, values-driven environment. You’ll be part of a leadership team that supports innovation, empowers its people, and delivers exceptional experiences to our residents and partners.
- A culture that celebrates your ideas, your growth, and your impact
- Opportunities to innovate and lead meaningful projects
- A team that feels like family
- Competitive compensation and benefits
Ready to Bring Your Spark?
If you’re passionate about people, love a good checklist, and want to make a real difference in the lives of older adults, we’d love to hear from you.
Apply today and help us make every day more V!VA.
Please Note:
We thank all applicants for their interest in V!VA Retirement Communities. Only those selected for an interview will be contacted.
Agency/recruiter inquiries will not be accepted.
V!VA Retirement Communities is an Equal Opportunity Employer. If you require accommodation during the recruitment process, please let us know—we’re committed to working with you to meet your needs.
About VIVA Retirement Communities
Enrich your career with V!VA Retirement Communities and feel the difference as you Make Today Great! You'll see smiles, feel the energy and hear the bustle as we share each day. At V!VA we are all about creating a place where we live, love and laugh! Join us today, be a part of the difference, and see why we are HAPPIER HERE!
Part-Time Operations Administrative Assistant
About the role
Join a company that believes in Making Today Great! Work for a Premier Retirement Community and employer in Toronto! Be a part of a team that shares a passion for making a positive impact-see why we are Happier Here™! Location: Remote (occasional in-person meetings at Head Office-3845 Bathurst Street, North York) Schedule: Monday to Friday, 8:30 AM – 11:30 AM (3 hours/day) Employment Type: Part-Time
About the Opportunity
V!VA Retirement Communities is seeking a detail-oriented and proactive Operations Administrative Assistant to support our Home Office Operations team. This part-time role is ideal for a collaborative, organized, and people-focused professional with a passion for seniors housing and operational excellence. While primarily remote, occasional visits to our Head Office may be required.
What You’ll Do
As a key member of our purpose-driven team, you will:
- Provide administrative support to the Vice President, Community Experience, and Operations leaders
- Manage calendars, coordinate meetings, and assist with travel arrangements
- Prepare reports, menus, contact lists, and other operational documents
- Organize and maintain digital files and network drives
- Assist with planning meetings, booking venues, and coordinating logistics
- Create and distribute agendas and meeting minutes
- Support cross-functional projects and initiatives
What You’ll Bring
- Minimum 3 years of administrative or office experience
- Post-secondary education in Business, Communications, or a related field (preferred)
- Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)
- Experience with document management systems (e.g., SharePoint, Teams)
- Strong written and verbal communication skills
- Excellent time management and organizational abilities
- Ability to work independently and manage multiple priorities
- Valid driver’s license and access to a vehicle
Why Join V!VA?
At V!VA, you’ll make a meaningful impact while working in a collaborative, values-driven environment. You’ll be part of a leadership team that supports innovation, empowers its people, and delivers exceptional experiences to our residents and partners.
- A culture that celebrates your ideas, your growth, and your impact
- Opportunities to innovate and lead meaningful projects
- A team that feels like family
- Competitive compensation and benefits
Ready to Bring Your Spark?
If you’re passionate about people, love a good checklist, and want to make a real difference in the lives of older adults, we’d love to hear from you.
Apply today and help us make every day more V!VA.
Please Note:
We thank all applicants for their interest in V!VA Retirement Communities. Only those selected for an interview will be contacted.
Agency/recruiter inquiries will not be accepted.
V!VA Retirement Communities is an Equal Opportunity Employer. If you require accommodation during the recruitment process, please let us know—we’re committed to working with you to meet your needs.
About VIVA Retirement Communities
Enrich your career with V!VA Retirement Communities and feel the difference as you Make Today Great! You'll see smiles, feel the energy and hear the bustle as we share each day. At V!VA we are all about creating a place where we live, love and laugh! Join us today, be a part of the difference, and see why we are HAPPIER HERE!