Ashbury College is a leading independent school for boys and girls, Grades 4 to 12. We are a diverse, international community, with students from over 50 countries. Benefiting from small class sizes, a respectful environment, technology-enhanced classrooms, and dynamic teachers, our students are inspired to become intellectually vibrant, compassionate, and responsible world citizens.

Based in central Ottawa, Ashbury College is currently seeking a full-time School Store Associate to lead the day-to-day operations of our online storefront and physical school stores and act as an ambassador to our students and their parents for a period of twenty months.

The successful candidate will be responsible for ensuring the availability of school uniforms, Ashbury branded merchandise, and other items, providing welcoming and supportive physical and virtual shopping experiences for students, parents, staff, and other members of the Ashbury community.

Specific activities include:

• Working with the school store manager to procure and maintain an appropriate inventory
• Aiding students and parents in ordering and purchasing materials, including scheduling and conducting uniform fittings for new and returning students, typically during the summer months.
• Maintaining positive customer relations, corresponding in person and online with customers to address questions or concerns, and ensuring that store housekeeping and safety and security standards are always met.
• Training, scheduling, and overseeing a summer store clerk.
• Maintaining the online storefront platform, including composing and posting product images, descriptions, and pricing, and ordering and shipping details.
• Ensuring uniforms and branded merchandise comply with Ashbury design standards and branding standards.
• Sourcing merchandise to identify optimal suppliers, based primarily on customer needs, service, price and quality.
• Recommending selling prices for store merchandise in accordance with approved mark-up procedures.
• Completing semi-annual and annual inventory counts; updating item costs for inventory and office supplies; stocking displayed and stored inventory.
• Filling customer orders by packaging sold items and documentation for direct shipping or by transferring orders to manufacturers or third-party distributors.
• Calculating purchase subtotals, taxes, and shipping costs for submission to customers; receiving and processing payments from customers, using electronic transaction services.
• Managing the physical and online storefront Point-of-Sale (POS) system; performing month-end closing procedures for store POS and cafeteria systems.
• Maintaining accounting records, providing regular and ad-hoc store transactions, purchase, and sales reports.
• Providing whole school administrative support including maintaining the inventory of office supplies for use by staff, reporting office supply and cafeteria charges by staff, and producing staff security cards and replacement student cards.

Reporting to the Chief Financial Officer, you will work closely with the School Store Manager and other members of our Business Department, as well as our many faculty and staff. As the successful candidate, you have a history of enhancing a culture of excellent customer service relations, workplace diversity, and thriving in a busy, learning-oriented community.

Minimum Qualifications:
To be successful in this role, candidates must meet the following minimum requirements:

• Completion of secondary school
• At least three years of retail management experience, reception experience, or equivalent in a team setting
• Proficiency in Microsoft Office Suite
• The ability to begin their working day at 8 am
• The ability to lift and carry merchandise (up to 30lbs) between multiple onsite locations
• The ability to work on-site, full-time

Preferred Qualifications

The ideal candidate will also possess one or more of the following preferred qualifications

• Experience with on-line retailing platforms, POS systems, and inventory management and accounting software.
• Ability to take direction and work collaboratively
• Friendly, approachable demeanor with strong interpersonal skills
• Strong attention to detail and accuracy
• Ability to work well under pressure and manage multiple priorities
• Bilingualism is considered an asset

Ashbury College provides a competitive compensation and group health and pension benefits package.

This appointment is effective starting December 1, 2025, for a period of approximately twenty months. The application deadline is November 7, but we encourage all qualified candidates to submit their applications at their earliest convenience. Please note that the posting will be removed once the position is successfully filled.

At Ashbury College, our mission is to develop students as responsible global citizens. We do this through a community of employees, volunteers, and students who cultivate and celebrate diversity and inclusion. We strongly encourage applications from all qualified individuals who are members of groups with historical and/or current barriers to equity. This supports our mission, makes our community stronger, and adds to our culture.

Should you have any questions about this position, please email hr@ashbury.ca

If we contact you about an employment opportunity and you require an accommodation, we’ll work with you to meet your needs.