Access and Privacy Specialist (Temporary Full Time for approximately 18 months)
About the role
Description Access and Privacy Specialist
(Temporary Full Time for approximately 18 months)
Job S tatus: Temporary Full-Time
Pay & Grade : $ 65,784 to $ 82,229 Hourly Grade/Band : 7 (under review)
Hours of Work : 35 Hours per week
Initial location: Kitchener City Hall
Posting period: September 30, 2025 to October 7, 2025 ( at 6:00pm)
Overview Under the direction of the Manager of Corporate Records and Archives, the Access and Privacy Specialist will be responsible for the processing and management of all formal access to information requests (FOI’s) under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) in accordance with legislative deadlines. The Access and Privacy Specialist will be responsible for investigating privacy breaches, conducting Privacy Impact Assessments, providing advice, guidance, and consultation on privacy compliance as well as risk management. This position will respond to inquiries about MFIPPA and assist with developing and implementing policies, processes, and procedures across the organization. The position will also monitor activities to ensure compliance with relevant legislation, make recommendations on strategy and governance, deliver departmental training, and assist with the preparation of submissions on appeals to the Information and Privacy Commissioner of Ontario (IPC).
This position is temporary full time till approximately May 2027.
Responsibilities
- Acts as a primary point of contact and technical expert on access and privacy-related inquiries.
- Coordinates and processes requests for access under Municipal Freedom of Information & Protection of Privacy Act (MFIPPA), including correction of personal information and responding to appeals made via the Information and Privacy Commissioner of Ontario.
- Conducts research on access and privacy issues, analyzes case law and IPC decisions/orders, and consults with stakeholders as necessary regarding the application of discretionary exemptions.
- Coordinates and reviews Privacy Impact Assessments and provides recommendations to mitigate privacy risks.
- Leads in the design, development, implementation, evaluation and evolution of the City's Privacy Program including designing, developing and delivering access and privacy training.
- Provides advice and consultation to staff related to the collection, use, disclosure, storage and security of personal information as per requirements under MFIPPA, and develops solutions that balance business needs with privacy requirements and other related risks
- Investigates and responds to privacy breaches and privacy complaints.
- Performs other related duties as assigned.
Requirements
- Minimum 3-year degree or diploma in a related field (e.g., Library Science, Public Administration).
- Minimum 1 year of related experience.
- Experience responding to and investigating privacy incidents and breach responses.
- Experience conducting Privacy Impact Assessments (PIAs), including knowledge of Privacy by Design principles.
- Canadian certification with the International Association of Privacy Professionals (CIPP/C) or an equivalent credential is relevant to the responsibilities of this role.
- Extensive knowledge of information access and privacy principles with specific knowledge of public sector access and privacy legislation (e.g., Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) as well as decisions of the Information and Privacy Commissioner of Ontario, cases, trends and other privacy legislation.
- Experience processing and responding to formal Freedom of Information requests within prescribed timelines.
- Demonstrated ability and knowledge to provide expert advice on the application of access and privacy legislation and have experience preparing reports to support policy analysis and decision-making.
- Ability to plan, implement and deliver training programs on access and privacy.
- Excellent analytical skills with sound judgement and the ability to handle matters of a confidential, political and/or sensitive nature.
- Demonstrated ability to participate as an effective team member and work collaboratively with others.
- Excellent time management, organizational and communication skills both oral and written.
- Proficiency using computers and Microsoft applications.
- Excellent customer service skills and the ability to build relationships and manage conflicts.
Note: All interested applicants are encouraged to apply. In the event there is no successful applicant with the stated level of education and experience, other applicants will be considered if a combination of their education and experience meets the following pre-determined equivalency:
- 2-Year Diploma (or 2-Year Specialized Post Secondary Program) with minimum 2 years’
related and relevant experience or
- 4-Year Honours Degree with minimum 6 months related and relevant experience.
Department/ Division : Corporate Services , Legislated Services
Group: CUPE 791
Competition Number : 2025 - 361
Job Code: 1183
Number of positions : 1
Why work at the City of Kitchener
About City of Kitchener, ON
Kitchener is a city in the Canadian province of Ontario. It is one of three cities that make up the Regional Municipality of Waterloo, and is the regional seat. Kitchener is located about 100 km (62 mi) west of Toronto. Kitchener was previously known as Berlin until a 1916 referendum changing the name. The city covers an area of 136.86 km2, had a population of 233,222 at the time of the 2016 Census.
Access and Privacy Specialist (Temporary Full Time for approximately 18 months)
About the role
Description Access and Privacy Specialist
(Temporary Full Time for approximately 18 months)
Job S tatus: Temporary Full-Time
Pay & Grade : $ 65,784 to $ 82,229 Hourly Grade/Band : 7 (under review)
Hours of Work : 35 Hours per week
Initial location: Kitchener City Hall
Posting period: September 30, 2025 to October 7, 2025 ( at 6:00pm)
Overview Under the direction of the Manager of Corporate Records and Archives, the Access and Privacy Specialist will be responsible for the processing and management of all formal access to information requests (FOI’s) under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) in accordance with legislative deadlines. The Access and Privacy Specialist will be responsible for investigating privacy breaches, conducting Privacy Impact Assessments, providing advice, guidance, and consultation on privacy compliance as well as risk management. This position will respond to inquiries about MFIPPA and assist with developing and implementing policies, processes, and procedures across the organization. The position will also monitor activities to ensure compliance with relevant legislation, make recommendations on strategy and governance, deliver departmental training, and assist with the preparation of submissions on appeals to the Information and Privacy Commissioner of Ontario (IPC).
This position is temporary full time till approximately May 2027.
Responsibilities
- Acts as a primary point of contact and technical expert on access and privacy-related inquiries.
- Coordinates and processes requests for access under Municipal Freedom of Information & Protection of Privacy Act (MFIPPA), including correction of personal information and responding to appeals made via the Information and Privacy Commissioner of Ontario.
- Conducts research on access and privacy issues, analyzes case law and IPC decisions/orders, and consults with stakeholders as necessary regarding the application of discretionary exemptions.
- Coordinates and reviews Privacy Impact Assessments and provides recommendations to mitigate privacy risks.
- Leads in the design, development, implementation, evaluation and evolution of the City's Privacy Program including designing, developing and delivering access and privacy training.
- Provides advice and consultation to staff related to the collection, use, disclosure, storage and security of personal information as per requirements under MFIPPA, and develops solutions that balance business needs with privacy requirements and other related risks
- Investigates and responds to privacy breaches and privacy complaints.
- Performs other related duties as assigned.
Requirements
- Minimum 3-year degree or diploma in a related field (e.g., Library Science, Public Administration).
- Minimum 1 year of related experience.
- Experience responding to and investigating privacy incidents and breach responses.
- Experience conducting Privacy Impact Assessments (PIAs), including knowledge of Privacy by Design principles.
- Canadian certification with the International Association of Privacy Professionals (CIPP/C) or an equivalent credential is relevant to the responsibilities of this role.
- Extensive knowledge of information access and privacy principles with specific knowledge of public sector access and privacy legislation (e.g., Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) as well as decisions of the Information and Privacy Commissioner of Ontario, cases, trends and other privacy legislation.
- Experience processing and responding to formal Freedom of Information requests within prescribed timelines.
- Demonstrated ability and knowledge to provide expert advice on the application of access and privacy legislation and have experience preparing reports to support policy analysis and decision-making.
- Ability to plan, implement and deliver training programs on access and privacy.
- Excellent analytical skills with sound judgement and the ability to handle matters of a confidential, political and/or sensitive nature.
- Demonstrated ability to participate as an effective team member and work collaboratively with others.
- Excellent time management, organizational and communication skills both oral and written.
- Proficiency using computers and Microsoft applications.
- Excellent customer service skills and the ability to build relationships and manage conflicts.
Note: All interested applicants are encouraged to apply. In the event there is no successful applicant with the stated level of education and experience, other applicants will be considered if a combination of their education and experience meets the following pre-determined equivalency:
- 2-Year Diploma (or 2-Year Specialized Post Secondary Program) with minimum 2 years’
related and relevant experience or
- 4-Year Honours Degree with minimum 6 months related and relevant experience.
Department/ Division : Corporate Services , Legislated Services
Group: CUPE 791
Competition Number : 2025 - 361
Job Code: 1183
Number of positions : 1
Why work at the City of Kitchener
About City of Kitchener, ON
Kitchener is a city in the Canadian province of Ontario. It is one of three cities that make up the Regional Municipality of Waterloo, and is the regional seat. Kitchener is located about 100 km (62 mi) west of Toronto. Kitchener was previously known as Berlin until a 1916 referendum changing the name. The city covers an area of 136.86 km2, had a population of 233,222 at the time of the 2016 Census.