Office Administrator & Reception Coordinator North York, ON (TTC Accessible)

A growing boutique contracting company serving some of the GTA's most respected developers and general contractors, is seeking an organized and professional Office Administrator & Reception Coordinator to join their team.

This is an excellent opportunity for someone who enjoys a diverse role, thrives in a fast-paced environment, and takes pride in being the person who keeps an office running smoothly. The successful candidate will work from a beautiful North York office and become an integral part of a supportive, collaborative team.

Key Responsibilities Serve as the first point of contact for visitors, clients, and incoming calls Answer, screen, and direct phone calls in a professional manner Coordinate schedules for trades, service appointments, and project-related activities Order and manage office supplies and inventory Maintain inventory records and provide regular inventory updates to management Track incoming deliveries, materials, and stock levels Coordinate with suppliers to ensure timely replenishment of inventory and office supplies Maintain organized filing systems, records, and documentation Assist with calendar management and meeting coordination Prepare correspondence, reports, spreadsheets, and inventory tracking reports Update company social media channels and assist with basic marketing initiatives Provide administrative support to senior leadership Handle occasional personal and executive support tasks for C-suite team members Assist with special projects and general office operations as required

Qualifications Office administration, reception, or administrative support experience or related Exceptional verbal and written communication skills Advanced proficiency with MS Office and calendar management Professional presentation and customer-service mindset Familiarity with social media platforms and content posting is considered an asset

What's in it for you? Competitive salary of $50,000 per year Stable Monday-to-Friday schedule (8:30am to 5:00pm) Beautiful, professional office environment Convenient TTC-accessible North York location, and parking available Supportive and team-oriented workplace culture Exposure to high-profile clients and exciting projects

This position is ideal for an outgoing professional who enjoys variety, takes initiative, and is comfortable wearing many hats in a growing organization. Experienced administrators or proactive new graduates with customer service and administrative savviness are welcome to apply.