Company Description

Grow your career with a company that shares your passion! Our Canada Sales Team has an exciting new opportunity to join the Sodexo team as our next Executive Assistant located in Etobicoke ON (Hybrid Work Policy).

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

Job Description

How You’ll Make an Impact:

As Executive Assistant, you’ll provide critical support to the SVP of Sales, Sodexo Canada, as well as the VP Sales, Corporate Services & Energy & Resources, the VP Sales, Campus & Healthcare, and the VP, Finance – Canada. Beyond managing complex calendars, coordinating meetings and travel, and ensuring seamless daily operations, you’ll play a key role in administering sales governance processes and maintaining compliance. This includes owning SharePoint site administration, and ensuring accurate documentation for audit readiness. From organizing team meetings and client events to preparing expense reports and overseeing office coordination, you’ll serve as a trusted partner to the executives and a central resource for the broader sales organization.

Accountabilities

Executive & Team Support

• Manage calendars, including scheduling meetings and travel.
• Coordinate meetings with multiple internal and external stakeholders.
• Manage the team vacation calendar.
• Manage the team meeting calendar, maintain agendas, and capture meeting notes.
• Administer and report compliance with internal sales approval process (2.3) across the organization

Travel, Meetings & Events

• Plan and arrange corporate travel and accommodations.
• Organize team meetings, including logistics, food and beverage arrangements, and minutes.
• Organize and manage conferences end-to-end, including calendars, registrations, logistics, marketing collateral, swag, food and beverage, client activities, and invitations.
• Organize client meetings and entertainment, including logistics, food and beverage, and reservations.

Administrative & Office Management

• Review correspondence, draft letters, and arrange for signatures on documents.
• Handle administrative tasks such as filing, printing, and document management.
• Perform office coordination tasks, including ordering supplies, handling mail, managing fobs and alarm codes, and other related duties.
• Provide end-to-end support for expense reports.
• Prepare and deliver reports as required.

Sales & Proposal Support

• Provide support to the proposal team as needed.
• Support the Sales team with rebids, new sales, and cross-sells as required.

Systems & Reporting

• Provide CRM support and ensure accuracy of reporting.
• Act as a SoForce power user.

Other

• Perform other duties as assigned.

Qualifications

What You’ll Need to Succeed:

• Post-secondary degree in in administration, human resources, communications or a related field, or equivalent combination of education and experience.

• Proven experience with SharePoint administration and site design (e.g., setting up folders, managing permissions, maintaining document libraries).

• Strong customer service skills

• Very strong communication and collaboration skills

• Strong planning and organizational skills

• Managing Multiple Priorities

• Proficient use of a wide variety of technologies

• Drive and Dependability

• Detail oriented

• Strong work ethics and confidentiality

• Fluency in Microsoft suite tools and ability to learn quickly new tools or systems

• SalesForce CRM Fluency

Additional Information

What Makes Sodexo Different:

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition, we offer:

• Flexible work environment
• Competitive compensation & great employee benefits
• Training and development programs
• Countless opportunities for growth
• Corporate responsibility & sustainability
• An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awards here
• And so much more!

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted.

Follow us on social media to see first-hand what we are all about!

Instagram: Sodexo Canada (@sodexocanada)

Twitter: Sodexo Canada (@SodexoCanada)

LinkedIn: Sodexo Canada Careers

Facebook: Sodexo Canada | Facebook

SodexoSJG