General Summary

The Payroll Analyst is responsible for assisting in multiple payroll activities relating to weekly and bi-weekly payroll processing in a union and non-unionized environment. This includes timely and accurate reporting of payroll data for the company employees. Integrity and strong attention to detail are crucial for this role.

Core Competencies

• Confidentiality, Ethics and Integrity

• Teamwork, Communication and collaborative mindset

• Accountability and Dependability with a Quality Orientation

• Problem Solving

• Stress Management

• Utilize a variety of technology tools efficiently

Essential Job Functions

• Full payroll cycle processing - Process new hires, rehires, changes & terminations in UKG and JDE

• Review hours exported and balance timesheet hours

• Balance and process weekly expenses submitted through payroll

• Process payroll deductions such as union dues, garnishments and other recoverable

• Receive incoming payroll documents weekly for payroll processing from district administrators and review for errors. Communicate with districts to determine and correct errors, if any.

• Generate payroll reports and update relevant spreadsheets with view of compliance implications

• Perform system steps to generate payroll GL downloads

• Issue Records of Employment and update systems accordingly

• Ensure payroll month end requisitions and remittance requests are processed as per due dates

• Calculate manual payroll payments for out of process items, including preparing and entering wire transfers and ensuring appropriate deductions occur

• Communicate with 3rd party vendors such as Service Canada, Unions, Workers Compensation, and other government agencies with scope of role

• Process annual union increases and applicable retroactive payments in collaboration with team

• Monthly Union Remittances – create reports and process any adjustments as necessary

• Monthly WSIB compensation reports – create and process

• Assist with year-end duties and reconciliations

• Other duties as assigned

Job Qualifications

• Certification through the National Payroll Institute or completion of payroll related courses

• Minimum of 3 years of progressively responsible payroll administration experience

• Knowledge and work experience with UKG Pro is preferred

• Knowledge of current legislative requirements and CRA regulations

• Intermediate to advanced skill with Microsoft Office. Excel is CRITICAL, TEAMS, Word and Outlook

• Quick learner with attention to detail and accuracy

• Ability to deal with tight deadlines

• Ability to work independently or with minimal supervision

• Sound analytical thinking, planning, prioritization, and execution skills

• Strong customer service and collaboration focus

Working Conditions

• Manual dexterity required to use desktop computer and peripherals

• Additional hours as required

• Work is conducted in a semi-private office/cubicle setting

• WFH is allowable, but position is primarily office based (Oakville, ON)

Physical and Mental Requirements

• Ability to lift and carry 25 pounds
• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
• Ability to sit for prolonged periods of time with or without reasonable accommodation
• Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations